Kyocera TASKalfa 3501i File Management Utility Operation Guide Rev 3.01.2013.3 - Page 8

Receiving Folder, Adding a Receiving Folder, Edit File Type

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5 Receiving Folder The receiving folder is a shared folder on a computer that holds scanned data files. When a document is scanned on an MFP, the data file is transferred to a receiving folder. The application checks this folder, and applies distribution criteria to the files in the folder. If the receiving folder is not specified, the application will not distribute files. Adding a Receiving Folder 1 In the Main screen, click Receiving Folder. 2 In the Receiving Folder dialog box, click New. The Folder Settings tab becomes active. An ID is automatically assigned to the folder. 3 Enter a name for the receiving folder. Alternatively, click Browse to select the path to a folder, and then click OK. The name of the folder is automatically entered as the Share name. 4 Change the Share name, if desired. 5 In List of users, click Add. The Add User dialog box will appear. Enter the User name and Domain name for accessing the receiving folder. Click OK. The user domain displays the receiving folder as: user name (user name@domain). If no domain name is specified, the receiving folder is shown as: user name (PC name\user name). 6 Click the Receiving Settings tab. 7 Leave Filter by file type selected to allow only files with specified file types to be saved in the receiving folder. When unchecked, with no file type entered, all file types will be saved. Click the Add button, the Add File Type dialog box will display. You can type an extension for a file type and click OK to add it to the list. You can edit a file type by highlighting the extension in the list and clicking Edit. The Edit File Type dialog box will display. Edit the extension and click OK. You can delete a file type by highlighting the extension in the list and clicking Delete. 8 In the Advanced options section, select Polling interval (sec), and then select the interval for the application to monitor the receiving folder. To make the receiving folder a hidden folder, select Hide folder. You can also make a receiving folder hidden by adding a dollar sign ($) at the end of the Share name in step 4. To display a pop-up window when a file is distributed, select Notifications. 5-1 User Guide

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5 Receiving Folder
The receiving folder is a shared folder on a computer that holds scanned data
files. When a document is scanned on an MFP, the data file is transferred to a
receiving folder. The application checks this folder, and applies distribution
criteria to the files in the folder. If the receiving folder is not specified, the
application will not distribute files.
Adding a Receiving Folder
1
In the Main screen, click
Receiving Folder
.
2
In the
Receiving Folder
dialog box, click
New
. The
Folder Settings
tab
becomes active. An
ID
is automatically assigned to the folder.
3
Enter a name for the receiving folder. Alternatively, click
Browse
to select the
path to a folder, and then click
OK
. The name of the folder is automatically
entered as the
Share name
.
4
Change the
Share name
, if desired.
5
In
List of users
, click
Add
. The
Add User
dialog box will appear. Enter the
User name
and
Domain
name for accessing the receiving folder. Click
OK
. The
user domain displays the receiving folder as:
user name (user name@domain)
.
If no domain name is specified, the receiving folder is shown as:
user name (PC
name\user name)
.
6
Click the
Receiving Settings
tab.
7
Leave
Filter by file type
selected to allow only files with specified file types to
be saved in the receiving folder. When unchecked, with no file type entered, all
file types will be saved. Click the
Add
button, the
Add File Type
dialog box will
display. You can type an extension for a file type and click
OK
to add it to the
list. You can edit a file type by highlighting the extension in the list and clicking
Edit
. The
Edit File Type
dialog box will display. Edit the extension and click
OK
. You can delete a file type by highlighting the extension in the list and
clicking
Delete
.
8
In the
Advanced options
section, select
Polling interval (sec)
, and then
select the interval for the application to monitor the receiving folder. To make
the receiving folder a hidden folder, select
Hide folder
. You can also make a
receiving folder hidden by adding a dollar sign ($) at the end of the
Share name
in step 4. To display a pop-up window when a file is distributed, select
Notifications
.
5-1
User Guide