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Ricoh Aficio MP 7000 Scanner Reference - Page 71

Storing Files Using the Scanner Function, Before Storing Files, Outline of File Storage under

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3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides related cautions. Outline of File Storage under the Scanner Function This section outlines storing files under the scanner function. Important ❒ You can specify a password for each stored file. Files that are not passwordprotected can be accessed by other users on the same local area network using DeskTopBinder. It is recommended that you protect stored files from unauthorized access by specifying passwords. ❒ Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to store important files. The supplier shall not be responsible for any damage that may result from the loss of files. For long-term storage of files, we recommend the use of DeskTopBinder. For details, contact your local dealer. 63

Section	Page
Printer/Scanner Unit Type 8000 Operating Instructions <Scanner Reference>	1
Introduction	2
Important	2
Notes	2
Caution	2
Trademarks	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	9
Symbols	9
About the Scanner Functions	10
Display Panel	11
Simplified Display	11
Confirmation Displays	12
Check Modes	12
Preview	13
Transmission File Status	14
Scanner Features	16
1. Sending Scan Files by E-mail	19
Before Sending Scan Files by E-mail	19
Outline of Sending Scan Files by E-mail	19
Preparation for Sending by E-mail	20
Registering E-mail Addresses in the Address Book	20
E-mail Screen	21
Basic Operation for Sending Scan Files by E-mail	22
Switching to the E-mail Screen	25
Specifying E-mail Destinations	26
Selecting the Destination from the Machine’s Address Book	26
Selecting a destination from the list	26
Selecting destinations by entering the registration numbers	27
Searching the machine’s address book for the destination and selecting it	28
Entering an E-mail Address Manually	30
Selecting Destinations by Searching an LDAP Server	31
Registering a Directly-Entered Destination in the Address Book	34
Specifying the E-mail Sender	35
Selecting a Sender from the List	35
Using a Registration Number to Specify a Sender Name	36
Selecting the Sender by Searching the Machine’s Address Book	37
Specifying the E-mail Subject	39
Specifying the E-mail Message	40
Selecting a Message from the List	40
Manual Entry of a Message	41
Simultaneous Storage and Sending by E-mail	42
Sending the URL by E-mail	43
2. Sending Scan Files to Folders	45
Before Sending Files by Scan to Folder	45
Outline of Sending Scan Files by Scan to Folder	45
Sending files to shared folders	45
Sending files to an FTP server	46
Sending files to a NetWare server	47
Preparation for Sending by Scan to Folder	48
Registering Destination Folders in the Address Book	49
Scan to Folder Screen	50
Basic Operations When Using Scan to Folder	51
Switching to the Scan to Folder Screen	53
Specifying Scan to Folder Destinations	54
Selecting the Destination from the Machine’s Address Book	54
Selecting a destination registered in the destination list	55
Selecting destinations by entering the registration numbers	55
Searching the machine’s address book for the destination and selecting it	56
Sending Files to a Shared Network Folder	58
Entering the path to the destination manually	58
Specifying the path by browsing the network for destinations	60
Sending Files to an FTP Server	62
Entering the path to an FTP server manually	62
Sending Files to an NDS Tree or NetWare Server	64
Entering the path to an NDS tree or NetWare server manually	64
Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the...	66
Registering the Path to the Selected Destination in the Address Book	68
Simultaneous Storage and Sending by Scan to Folder	69
3. Storing Files Using the Scanner Function	71
Before Storing Files	71
Outline of File Storage under the Scanner Function	71
Basic Operation for Storing Scan Files	73
Specifying File Information for a Stored File	75
Specifying a User Name	75
Specifying a File Name	76
Specifying a Password	77
Displaying the List of Stored Files	78
List of Stored Files	78
Searching the List of Stored Files	80
Searching by user name	80
Searching by file name	81
Checking Stored Files	82
Checking a Stored File Selected from the List	82
Stored File Preview Screen	83
Checking Stored Files from a Client Computer	84
Using DeskTopBinder Lite to display stored files	84
Using Web Image Monitor to Display Stored Files	84
Sending a Stored File	85
Sending Stored Files	85
Managing Stored Files	87
Deleting a Stored File	87
Changing Data for a Stored File	88
Changing a user name	88
Changing a file name	90
Changing a password	91
4. Delivering Scan Files	93
Before Delivering Files	93
Outline of Scan File Delivery	93
Preparing to Deliver a File	94
Installing DeskTopBinder Lite from the Supplied CD-ROM	95
Network Delivery Scanner Screen	96
Basic Operation for Delivering Files	97
Switching to the Network Delivery Scanner Screen	100
Specifying Delivery Destinations	101
Selecting Destinations Registered in the Delivery Server’s Address Book	101
Selecting a destination from the Destination List	101
Selecting destinations by entering their registration numbers	102
Selecting destinations by searching the delivery server’s Destination List	103
Specifying the Sender	105
Selecting a Sender from the Sender List in the Delivery Server’s Destination List	105
Selecting the Sender by Entering the Registration Number	106
Selecting a Sender by Searching the Delivery Server’s Destination List	107
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server	109
Simultaneous Storage and Delivery	110
5. Scanning Originals with the Network TWAIN Scanner	111
Before Using the Network TWAIN Scanner	111
Outline of the Network TWAIN Scanner	112
Preparing to Use the Network TWAIN Scanner	113
Installing the TWAIN Driver from the Supplied CD-ROM	114
Basic Network TWAIN Scanner Operation	115
6. Various Scan Settings	117
Scan Settings	117
Items for Specifying Scan Settings	118
Scan Type	118
Resolution	118
Scan Size	119
Relationship of original of mixed sizes and scan size	120
Setting procedure of custom size when scanning an entire original	120
Setting procedure of custom size when scanning part of an original	123
How to set originals to scan them by custom size	126
Edit	127
Adjusting Image Density	128
Setting of Original Feed Type	129
Original Orientation	129
Placing Originals	129
Original Settings	131
One-sided original	131
Two-sided original	132
Batch, SADF	133
Divide	135
Scanning Multiple Pages of Originals as One File	137
Setting File Type and File Name	139
Setting File Type	139
Setting File Name	141
Changing the starting digit of file name serial numbers	142
Security Settings to PDF Files	143
Encrypting PDF files	143
Changing security permissions for PDF files	145
Programs	147
Registering Frequently Used Setting	147
Recalling a Registered Content	148
Changing a Registered Program	149
Deleting a Program	150
Changing the Registered Program Name	150
Registering Initial Values for Initial Display	151
Scan Settings When Using Twain Scanner	152
Setting Original Orientation on the TWAIN Scanner	152
Placing Originals	153
When Scanning Originals of Mixed Sizes Using TWAIN Scanner	154
7. Appendix	155
Relationship between Resolution and File Size	155
When Using E-mail, Folder Sending, Storing or Network Delivery Function	156
When Using as a TWAIN Scanner	157
Relationship between File Type Specified for Scanning and File Types for Sending E- mail and Folder	159
Software Supplied on CD-ROM	161
Quick Install	161
TWAIN Driver	161
DeskTopBinder Lite	162
Values of Various Set Items for Transmission/Storage/Delivery Function	164
Transmission Function	164
Sending E-mail	164
Folder transmission	165
Simultaneous Transmission	165
Storage Function	166
Network Delivery Function	167
Specifications	168