Ricoh Aficio MP 7500 S/P Copy/Document Server Reference - Page 184
Using the Document Server, Storing Data
View all Ricoh Aficio MP 7500 S/P manuals
Add to My Manuals
Save this manual to your list of manuals |
Page 184 highlights
Document Server Using the Document Server Following describes how to use the Document Server. Storing Data Following describes the procedure for storing documents on the Document Server. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of 4 data. ❒ Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a secure place. ❒ Avoid using a single number or consecutive numbers for a password such as "0000" or "1234", since the numbers like this are easy to guess, so using them will not provide a worthwhile level of security. ❒ A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users. To stop this, be sure to press the {Clear Modes} key to cancel the document selection. ❒ The user name used when adding a document to the Document Server is to identify the document creator and type. It is not to protect confidential documents from others. ❖ File Name Stored documents are automatically named "COPY0001", "COPY0002". You can change assigned file names. ❖ User Name You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name using the name assigned to the user code, or by entering the name directly. ❖ Password To prevent unauthorized printing, you can set a password for any stored file. A protected file can only be accessed if its password is entered. When a password is set for the documents, the lock icon appears next to the documents. 166