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Ricoh Aficio SP 5210SF Basics Guide - Page 40

Basic Operation for Sending a Fax

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2. Using the Fax Function Basic Operation for Sending a Fax This section describes how to send a fax to a destination selected from the Address Book. • If there is a power failure (the main power switch is turned off) or the machine is unplugged for 2 about one hour, all the documents stored in the memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you check the list of deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See "Turning Off the Main Power / In the Event of Power Failure", Troubleshooting . 1. Make sure [Immed. TX] is not highlighted. Normally Memory Transmission mode is selected. 2. Place the original into the Auto Document Feeder (ADF). 3. Make the scan settings you require. 4. Press the Destination key registered with the desired destination. 5. When sending the same original to several destinations (broadcasting), press the Destination key of the next destination. 6. Press the [Start] key. 38

Section	Page
Initial Guide for Scanner and Fax	1
TABLE OF CONTENTS	3
How to Read This Manual	5
Symbols	5
Model-Specific Information	6
1. Using the Scanner Function	7
Guide to the Scanner Function	7
Sending Scanned Files via E-mail	7
Sending Scanned Files to a Computer's Shared Folder	8
Sending Scanned Files to an FTP Server	8
Sending Scanned Files to a Removable Memory Device	9
Scanning from a Computer Using a Network TWAIN Scanner	9
Preparation for Sending Scanned Files via a Network	11
Configuring the IPv4 Settings	12
Configuring the machine to obtain an IPv4 address automatically	12
Assigning the machine's IPv4 address manually	13
Configuring the SMTP Settings	14
Configuring the DNS Settings	14
Configuring the Necessary Settings in [Scanner Features]	15
Creating a Shared Folder on the Computer	15
List of required information	16
Confirming the computer information	16
Creating a shared folder on a computer	17
Registering a Destination in the Address Book	18
Registering an e-mail destination in the Address Book	18
Registering a destination computer's shared folder in the Address Book	19
Registering a destination FTP server folder	21
Basic Operation for Scanning Using the Control Panel	24
Basic Operation for Sending Scanned Files via E-mail	24
Basic Operation for Sending Scanned Files to a Computer's Shared Folder or FTP Server	25
2. Using the Fax Function	27
Guide to the Fax Function	27
Using the Machine as a Fax Machine	27
Using the Machine with an External Telephone	27
Sending Faxes over the Internet (Internet Fax)	28
Sending Faxes from a Computer (LAN-Fax)	28
Preparation for Faxing	30
Confirming the Required Information	31
Connecting the Machine to a Telephone Line and Telephone	32
Specifying the Country Code	33
Configuring the Telephone Line Type	33
Registering Fax Information	34
Setting the Date and Time (mainly Europe and Asia)	35
Setting the Date and Time (mainly North America)	36
Selecting the Reception Mode	37
Registering a Fax Destination in the Address Book	38
Basic Operation for Sending a Fax	40
Basic Operation for Receiving a Fax	41
Manual Reception	41
Auto Reception	41
3. Appendix	43
Preventing Transmission to the Wrong Destination	43
Changing Defaults	44

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Basic Operation for Sending a Fax

This section describes how to send a fax to a destination selected from the Address Book.

•

If there is a power failure (the main power switch is turned off) or the machine is unplugged for

about one hour, all the documents stored in the memory are deleted. As soon as the main power

switch is turned on, the Power Failure Report is printed to help you check the list of deleted files.

Simply turning off the power by pressing the operation switch does not delete stored documents.

See “Turning Off the Main Power / In the Event of Power Failure”, Troubleshooting

Make sure [Immed. TX] is not highlighted.

Normally Memory Transmission mode is selected.

Place the original into the Auto Document Feeder (ADF).

Make the scan settings you require.

Press the Destination key registered with the desired destination.

When sending the same original to several destinations (broadcasting), press the

Destination key of the next destination.

Press the [Start] key.

2. Using the Fax Function