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Brother International MFC-9840CDW Software Users Manual - English - Page 71

Scan to OCR

UPC - 012502618744

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Scanning Scan to OCR 2 If your document is text, you can have it converted by ScanSoft™ PaperPort™ 11SE OCR to an editable text file and then have the result displayed in your word processing application for viewing and editing. You can change the (Scan) configuration. (See OCR (Word Processing program) on page 77.) 2 a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. Note If you want to scan a document using the duplex scanning feature, put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. e Press Black Start or Color Start. The machine starts the scanning process. Note • Scan type depends on the settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 73.) 64

Section	Page
SOFTWARE USER’S GUIDE MFC-9440CN MFC-9840CDW DCP-9040CN DCP-9045CDN	1
Table of Contents	2
Windows®	8
1 Printing	9
Using the Brother printer driver	9
Printing a document	10
Duplex printing	11
Guidelines for printing on both sides of the paper	11
Automatic duplex printing (MFC-9840CDW and DCP-9045CDN only)	11
Manual duplex printing	12
Simultaneous scanning, printing and faxing	13
Printer operation keys	14
Job Cancel	14
Secure Key	14
Printer Emulation Support	15
Setting the Emulation mode	15
Printing the Internal Font List	16
Printing the Print Configuration List	16
Test Print	16
Duplex (MFC-9840CDW and DCP-9045CDN only)	17
Output Color	17
Restoring default printer settings	17
Calibration	18
Auto Registration	19
Registration	19
Frequency	19
Manual Registration	20
Status Monitor	21
Turning on the status monitor	21
Monitoring the machine’s status	22
Printer driver settings	23
Features in the Windows® printer driver	24
Basic tab	24
Paper Size	25
Multiple Page	25
Page Order	25
Border Line	25
Orientation	25
Copies	25
Collate	25
Media Type	26
Duplex / Booklet (MFC-9840CDW and DCP-9045CDN only)	26
Color/Mono	26
Paper Source	26
Advanced tab	27
Print Quality	28
Duplex Printing	30
Watermark	31
Transparent	31
In Outline Text	31
Print Watermark	31
Watermark Setting	32
Page Setting	33
Scaling	33
Device Options	34
Support tab	37
Accessories tab	38
Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver	39
Device Settings tab	39
Printing Preferences	40
Advanced options	42
Ports tab	45
2 Scanning	46
Scanning a document using the TWAIN driver	46
TWAIN compliant	46
Accessing the Scanner	46
Scanning a document into the PC	48
Scanning a whole page	48
Scanning a duplex document (MFC-9840CDW and DCP-9045CDN only)	49
Pre-Scanning to crop a portion you want to scan	50
Settings in the Scanner Setup dialog box	51
Image Type	51
Resolution	51
Scan Type	52
Brightness	52
Contrast	52
Document Size	52
Scanning a document using the WIA driver (For Windows® XP/ Windows Vista™)	54
WIA compliant	54
Accessing the Scanner	54
Scanning a document into the PC	55
Scanning a document using the ADF	55
Pre-Scanning to crop a portion you want to scan using the scanner glass	57
Brother Scanner Utility	58
Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users)	60
Accessing the scanner	60
Scanning a document into the PC	61
Scanning a document using the ADF	61
Pre-Scanning to crop a portion you want to scan using the scanner glass	62
Using the Scan key (For USB users)	64
Scan to USB (Not available for DCP-9040CN)	65
For MFC-9440CN	65
For MFC-9840CDW and DCP-9045CDN	66
Changing the default setting	67
Changing the default file name	68
Understanding the Error Messages	68
Scan to E-mail	69
Scan to Image	70
Scan to OCR	71
Scan to File	72
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™	73
Viewing items	74
Organizing your items in folders	75
Quick links to other applications	75
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit	75
You can import items from other applications	76
You can export items into other formats	76
Exporting an image file	76
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR	76
For Windows® 2000 Professional	76
For Windows® XP	76
For Windows Vista™	76
3 ControlCenter3	77
Using ControlCenter3	77
Switching the user interface	79
Turning the Auto Load feature off	79
SCAN	80
CUSTOM SCAN	80
COPY	80
PC-FAX (MFC-9440CN and MFC-9840CDW only)	81
DEVICE SETTING	81
SCAN	82
Image (example: Microsoft® Paint)	82
OCR (Word Processing program)	84
E-mail	85
File attachments	85
File Type	85
File	86
CUSTOM SCAN	87
Customizing a user-defined button	88
Scan to Image	88
Scan to OCR	89
Scan to E-mail	90
Scan to File	91
COPY	92
PC-FAX (MFC-9440CN and MFC-9840CDW only)	94
Send	94
Receive/View Received	95
Address Book	96
Setup	96
DEVICE SETTING	97
Remote Setup (MFC-9440CN and MFC-9840CDW only)	97
Quick-Dial (MFC-9440CN and MFC-9840CDW only)	97
Status Monitor	98
User’s Guide	98
4 Network Scanning	99
Before using Network Scanning	99
Network license	99
Configuring Network Scanning	99
Using the Scan key	102
Scan to E-mail (PC)	102
Scan to E-mail (E-mail Server, MFC-9840CDW only)	103
Using One-Touch or Speed-Dial number	104
Scan to Image	105
Scan to OCR	106
Scan to File	107
Scan to FTP	108
Creating a user defined File Name	110
Scan to FTP using FTP Server Profiles	111
Scan to FTP Manual Method	112
5 Remote Setup (MFC-9440CN and MFC-9840CDW only)	114
Remote Setup	114
6 Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only)	116
PC-FAX sending	116
Setting up user information	116
Sending setup	117
Setting up a cover page	118
Entering cover page information	119
Sending a file as a PC-FAX using the Facsimile style user interface	119
Sending a file as a PC-FAX using the Simple style user interface	121
Address Book	122
Brother Address Book	123
Setting up a member in the Address Book	123
Speed Dial setup	124
Setting up a group for broadcasting	125
Editing member information	125
Deleting a member or group	125
Exporting the Address Book	126
Exporting Address Book entries	126
Importing to the Address Book	127
Importing an ASCII text file	127
PC-FAX receiving	128
Enabling PC-FAX on your machine	129
Running the PC-FAX Receiving software on your PC	129
Setting up your PC	130
Configuring the Network PC-FAX Receiving Settings	131
Viewing new PC-FAX messages	132
7 Firewall settings (For Network users)	133
Before using the Brother software	133
For Windows® XP SP2 users	133
For Windows Vista™ users	135
Apple® Macintosh®	137
8 Printing and Faxing	138
Printer operation key	138
Job Cancel	138
Secure Key	138
Printer Emulation Support	139
Setting the Emulation mode	139
Printing the Internal Font List	140
Printing the Print Configuration List	140
Test Print	140
Duplex (MFC-9840CDW and DCP-9045CDN only)	141
Output Color	141
Restoring default printer settings	141
Calibration	142
Auto Registration	142
Registration	142
Frequency	143
Manual Registration	144
Status Monitor	145
Updating the machine’s status	145
Hiding or showing the window	145
Quitting the window	145
Web Based Management (Network Connection Only)	145
Color Calibration	146
Features in the printer driver (For Macintosh®)	147
Page Setup	147
Copies & Pages	147
Cover Page (For Mac OS® X 10.4)	148
Layout	148
Duplex Printing	149
Secure Print	150
Print Settings	151
Removing the Printer driver for Macintosh®	154
Using the BR-Script3 Driver (Post Script® 3 ™ language emulation printer driver)	155
Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver	158
Page Setup	158
Copies & Pages	158
Cover Page (For Mac OS® X 10.4)	159
Layout	159
Duplex Printing	160
Printer Features	161
Sending a fax (MFC-9440CN and MFC-9840CDW only)	162
For Macintosh®	162
Working with vCards	164
9 Scanning	166
Scanning from a Macintosh®	166
Accessing the scanner	166
Scanning an image into your Macintosh®	167
Scanning a whole page	167
Scanning a duplex document (MFC-9840CDW and DCP-9045CDN only)	167
Pre-Scanning an image	168
Settings in the Scanner window	169
Resolution	169
Scan Type	169
Document size	170
Adjusting the Image	171
Using the Scan key (For USB cable users)	172
Scan to USB (Not available for DCP-9040CN)	173
For MFC-9440CN	173
For MFC-9840CDW and DCP-9045CDN	174
Changing the default setting	175
Changing the default file name	176
Understanding the Error Messages	176
Scan to E-mail	177
Scan to Image	178
Scan to OCR	179
Scan to File	180
Using Presto!® PageManager®	181
Features	181
System requirements for Presto!® PageManager®	181
NewSoft Technical Support	182
10 ControlCenter2	184
Using ControlCenter2	184
Turning the AutoLoad feature off	185
SCAN	185
CUSTOM SCAN	186
COPY / PC-FAX	186
DEVICE SETTINGS	186
SCAN	187
Image (example: Apple® Preview)	187
OCR (word processing application)	189
E-mail	190
Supported file types	190
File	191
CUSTOM SCAN	192
User-defined button	192
Scan to Image	193
Scan to OCR	194
Scan to E-mail	195
Scan to File	196
COPY / PC-FAX (PC-FAX is MFC-9440CN and MFC-9840CDW only)	197
DEVICE SETTINGS	198
Remote Setup (MFC-9440CN and MFC-9840CDW only)	198
Quick-Dial (MFC-9440CN and MFC-9840CDW only)	199
Status Monitor	199
11 Network Scanning	200
Before using Network Scanning	200
Configuring network scanning	200
Using the Scan key	202
Scan to E-mail (PC)	203
Scan to E-mail (E-mail server, MFC-9840CDW)	204
Using One-Touch or Speed-Dial number	205
Scan to Image	205
Scan to OCR	206
Scan to File	207
Scan to FTP	208
Creating a user defined File Name	210
Scan to FTP using FTP Server Profiles	211
Scan to FTP Manual Method	212
12 Remote Setup	214
Remote Setup (MFC-9440CN and MFC-9840CDW only)	214
Index	216