Xerox XDM6325D-WU User Manual - Page 54

Folder Copy Options, Show Progress Window

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Scanning 4. After selecting a new category of Destination Applications, click the Multi Function tab to see which ones are added to the list. Show Progress Window-Select this option to display the progress window of the document(s) during scanning. Use enhanced folder browser-Select this option if you want to save your scans to a network location that is not a mapped drive on your computer. Create copies of scanned documents-Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it. In those cases you may or may not want an additional, permanent copy saved on your hard drive. For example, if you scan a picture to an email application, the scanned image is saved as a temporary file, then attached to the email, and the email is sent. Later, the temporary file of the scanned picture is deleted. The same situation may occur when you scan directly to a printer or scan to a fax application. After a scanned item is printed or faxed, its temporary file is deleted. However, by selecting this Create copies of scanned documents option, you can choose to save permanent copies of those types of images on your hard drive. This option is not available if either the Document Management or Storage and CD-R/W options are selected. because, by default, file copies for those types of Destination Applications are already automatically saved in the folder for copies. For that reason, this option is not available for the default settings of One Touch Buttons 1, 2 and 7. Those buttons are set as Transfer to Storage with the Destination Application type set as Storage and CD-R/W. Folder Copy Options-This section of the dialog box sets the location for copies of your scanned documents and how you want to group them. Click the Browse button and find the folder for the copies. Select the grouping option for the documents. The Group by button option groups the documents under the name of the One Touch button. For example, if the button is named Printer, the documents are grouped under the name Printer. Group by type arranges the scanned documents by the type of file, such as .doc or .jpg. If you also want to group them by date you can choose the week and month options. 5. Click OK to save the options for the selected button. DocuMate 632 Scanner User's Guide 49

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DocuMate 632 Scanner User’s Guide
49
Scanning
4.
After selecting a new category of Destination Applications, click
the
Multi Function
tab to see which ones are added to the list.
Show Progress Window
—Select this option to display the
progress window of the document(s) during scanning.
Use enhanced folder browser
—Select this option if you want
to save your scans to a network location that is not a mapped
drive on your computer.
Create copies of scanned documents
—Sometimes the
image of a scanned document is only saved as a temporary file
until its Destination Application is finished using it. In those
cases you may or may not want an additional, permanent copy
saved on your hard drive.
For example, if you scan a picture to an email application, the
scanned image is saved as a temporary file, then attached to
the email, and the email is sent. Later, the temporary file of the
scanned picture is deleted. The same situation may occur
when you scan directly to a printer or scan to a fax application.
After a scanned item is printed or faxed, its temp
o
rary file is
deleted. However, by selecting this
Create copies of scanned
documents
option, you can choose to save permanent copies
of those types of images on your hard drive.
This option is not available if either the
Document
Management
or
Storage and CD-R/W
options are selected.
because, by default, file copies for those types of Destination
Applications are already automatically saved in the folder for
copies.
For that reason, this option is not available for the default
settings of One Touch Buttons 1, 2 and 7. Those buttons are
set as Transfer to Storage with the Destination Application type
set as
Storage and CD-R/W
.
Folder Copy Options
—This section of the dialog box sets the
location for copies of your scanned documents and how you
want to group them.
Click the
Browse
button and find the folder for the copies.
Select the grouping option for the documents. The Group by
button option groups the documents under the name of the
One Touch button. For example, if the button is named Printer,
the documents are grouped under the name Printer. Group by
type arranges the scanned documents by the type of file, such
as .doc or .jpg. If you also want to group them by date you can
choose the week and month options.
5.
Click
OK
to save the options for the selected button.