HP Color LaserJet 4730 HP LaserJet MFP - Analog Fax Accessory 300 Send Fax Dri - Page 61

Importing phone book entries from a CSV formatted file, to open

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Importing phone book entries from a CSV formatted file You can import contact information to the phone book from a properly formatted CSV file. When importing from a CSV file, the software assumes that the first record in the file is a header record so the contents of the first record are not imported. If the CSV file entry is not properly formatted, the program discards the entire record. 1. You can import names into the phone book in the Fax Job or the Setup tab. ● Fax Job tab: Click the book icon and then click Edit Phone Book in the Add Recipients from Phone Book dialog box. ● Setup tab: Click Edit Phone Book. 2. In the Edit Phone Book dialog box, click Import... to open the File Open dialog box. Highlight the file you want to import and click OK. 3. After the highlighted file has been validated, the Map Fields dialog box opens. Highlight an entry in the From column and then highlight a field in the To column. Click Map. You must select mappings for the Name and Phone Number fields. Specifying a mapping for the Company name field is optional. The mapping selections you make here apply to all records in the CSV file. ENWW Importing phone book entries from a CSV formatted file 55

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Importing phone book entries from a CSV formatted file
You can import contact information to the phone book from a properly formatted CSV file. When
importing from a CSV file, the software assumes that the first record in the file is a header record so the
contents of the first record are not imported. If the CSV file entry is not properly formatted, the program
discards the entire record.
1.
You can import names into the phone book in the
Fax Job
or the
Setup
tab.
●
Fax Job
tab: Click the book icon and then click
Edit Phone Book
in the
Add Recipients
from Phone Book
dialog box.
●
Setup
tab: Click
Edit Phone Book
.
2.
In the
Edit Phone Book
dialog box, click
Import...
to open the
File Open
dialog box. Highlight the
file you want to import and click
OK
.
3.
After the highlighted file has been validated, the
Map Fields
dialog box opens. Highlight an entry
in the
From
column and then highlight a field in the
To
column. Click
Map
. You must select
mappings for the Name and Phone Number fields. Specifying a mapping for the Company name
field is optional. The mapping selections you make here apply to all records in the CSV file.
ENWW
Importing phone book entries from a CSV formatted file
55