HP ProBook 4525s HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 59

General tasks, Using Privacy Manager in Microsoft Outlook, Signing and sending an e-mail message

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General tasks You can use Privacy Manager with the following Microsoft products: ● Microsoft Outlook ● Microsoft Office ● Windows Live Messenger Using Privacy Manager in Microsoft Outlook When Privacy Manager in installed, a Privacy button is displayed on the Microsoft Outlook toolbar, and a Send Securely button is displayed on the toolbar of each Microsoft Outlook e-mail message. When you click the down arrow next to Privacy or Send Securely, you can choose from the following options: ● Sign and Send (Send Securely button only)-This option adds a digital signature to the e-mail and sends it after you authenticate using your chosen security logon method. ● Seal for Trusted Contacts and Send (Send Securely button only)-This option adds a digital signature, encrypts the e-mail, and sends it after you authenticate using your chosen security logon method. ● Invite Contacts-This option allows you to send a Trusted Contact invitation. Refer to Adding a Trusted Contact on page 48 for more information. ● Invite Outlook Contacts-This option allows you to send a Trusted Contact invitation to all the contacts in your Microsoft Outlook address book. Refer to Adding Trusted Contacts using Microsoft Outlook contacts on page 49 for more information. ● Open the Privacy Manager software-Certificates, Trusted Contacts, and Settings options allow you to open the Privacy Manager software to add, view, or change current settings. Refer to Configuring Privacy Manager for Microsoft Outlook on page 51 for more information. Configuring Privacy Manager for Microsoft Outlook 1. Open Privacy Manager, click Settings, and then click the E-mail tab. - or - On the main Microsoft Outlook toolbar, click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Settings. - or - On the toolbar of a Microsoft e-mail message, click the down arrow next to Send Securely, and then click Settings. 2. Select the actions you want to perform when you send a secure e-mail, and then click OK. Signing and sending an e-mail message 1. In Microsoft Outlook, click New or Reply. 2. Type your e-mail message. General tasks 51

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General tasks
You can use Privacy Manager with the following Microsoft products:
●
Microsoft Outlook
●
Microsoft Office
●
Windows Live Messenger
Using Privacy Manager in Microsoft Outlook
When Privacy Manager in installed, a Privacy button is displayed on the Microsoft Outlook toolbar, and
a Send Securely button is displayed on the toolbar of each Microsoft Outlook e-mail message. When
you click the down arrow next to
Privacy
or
Send Securely
, you can choose from the following options:
●
Sign and Send (Send Securely button only)—This option adds a digital signature to the e-mail and
sends it after you authenticate using your chosen security logon method.
●
Seal for Trusted Contacts and Send (Send Securely button only)—This option adds a digital
signature, encrypts the e-mail, and sends it after you authenticate using your chosen security logon
method.
●
Invite Contacts—This option allows you to send a Trusted Contact invitation. Refer to
Adding a
Trusted Contact
on page
48
for more information.
●
Invite Outlook Contacts—This option allows you to send a Trusted Contact invitation to all the
contacts in your Microsoft Outlook address book. Refer to
Adding Trusted Contacts using Microsoft
Outlook contacts
on page
49
for more information.
●
Open the Privacy Manager software—Certificates, Trusted Contacts, and Settings options allow
you to open the Privacy Manager software to add, view, or change current settings. Refer to
Configuring Privacy Manager for Microsoft Outlook
on page
51
for more information.
Configuring Privacy Manager for Microsoft Outlook
1.
Open Privacy Manager, click
Settings
, and then click the
E-mail
tab.
– or –
On the main Microsoft Outlook toolbar, click the down arrow next to
Send Securely
(
Privacy
in
Outlook 2003), and then click
Settings
.
– or –
On the toolbar of a Microsoft e-mail message, click the down arrow next to
Send Securely
, and
then click
Settings
.
2.
Select the actions you want to perform when you send a secure e-mail, and then click
OK
.
Signing and sending an e-mail message
1.
In Microsoft Outlook, click
New
or
Reply
.
2.
Type your e-mail message.
General tasks
51