HP ProBook 4525s HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 63

Removing encryption from a Microsoft Office document, Sending an encrypted Microsoft Office document

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NOTE: To select multiple Trusted Contact names, hold down the ctrl key and click the individual names. 5. Click OK. If you later decide to edit the document, follow the steps in Removing encryption from a Microsoft Office document on page 55. When the encryption is removed, you can edit the document. Follow the steps in this section to encrypt the document again. Removing encryption from a Microsoft Office document When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are no longer required to authenticate to open and view the contents of the document. To remove encryption from a Microsoft Office document: 1. Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document. 2. Authenticate using your chosen security logon method. 3. Click the Home menu. 4. Click the down arrow next to Sign and Encrypt and then click Remove Encryption. Sending an encrypted Microsoft Office document You may attach an encrypted Microsoft Office document to an e-mail message without signing or encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted document just as you normally would a regular e-mail with an attachment. However, for optimum security, it is recommended that you encrypt the e-mail when attaching a signed or encrypted Microsoft Office document. To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow these steps: 1. In Microsoft Outlook, click New or Reply. 2. Type your e-mail message. 3. Attach the Microsoft Office document. 4. Refer to Sealing and sending an e-mail message on page 52 for further instructions. Viewing a signed Microsoft Office document NOTE: You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft Office document. When a signed Microsoft Office document is opened, a Digital Signature icon displays in the status bar at the bottom of the document window. 1. Click the Digital Signatures icon to toggle display of the Signatures dialog, which displays the name of all users who signed the document and the date each user signed it. 2. To view additional details about each signature, right-click a name in the Signatures dialog and select Signature Details. General tasks 55

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NOTE:
To select multiple Trusted Contact names, hold down the
ctrl
key and click the individual
names.
5.
Click
OK
.
If you later decide to edit the document, follow the steps in
Removing encryption from a Microsoft Office
document
on page
55
. When the encryption is removed, you can edit the document. Follow the steps
in this section to encrypt the document again.
Removing encryption from a Microsoft Office document
When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are no
longer required to authenticate to open and view the contents of the document.
To remove encryption from a Microsoft Office document:
1.
Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document.
2.
Authenticate using your chosen security logon method.
3.
Click the
Home
menu.
4.
Click the down arrow next to
Sign and Encrypt
and then click
Remove Encryption
.
Sending an encrypted Microsoft Office document
You may attach an encrypted Microsoft Office document to an e-mail message without signing or
encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted document
just as you normally would a regular e-mail with an attachment.
However, for optimum security, it is recommended that you encrypt the e-mail when attaching a signed
or encrypted Microsoft Office document.
To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow
these steps:
1.
In Microsoft Outlook, click
New
or
Reply
.
2.
Type your e-mail message.
3.
Attach the Microsoft Office document.
4.
Refer to
Sealing and sending an e-mail message
on page
52
for further instructions.
Viewing a signed Microsoft Office document
NOTE:
You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft
Office document.
When a signed Microsoft Office document is opened, a Digital Signature icon displays in the status bar
at the bottom of the document window.
1.
Click the
Digital Signatures
icon to toggle display of the Signatures dialog, which displays the
name of all users who signed the document and the date each user signed it.
2.
To view additional details about each signature, right-click a name in the Signatures dialog and
select Signature Details.
General tasks
55