HP ProBook 4525s HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 60

Sealing and sending an e-mail message, Viewing a sealed e-mail message

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3. Click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Sign and Send. 4. Authenticate using your chosen security logon method. Sealing and sending an e-mail message Sealed e-mail messages that are digitally signed and sealed (encrypted) can only be viewed by people you choose from your Trusted Contacts list. To seal and send an e-mail message to a Trusted Contact: 1. In Microsoft Outlook, click New or Reply. 2. Type your e-mail message. 3. Click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Seal for Trusted Contacts and Send. 4. Authenticate using your chosen security logon method. Viewing a sealed e-mail message When you open a sealed e-mail message, the security label is displayed in the heading of the e-mail. The security label provides the following information: ● Which credentials were used to verify the identity of the person who signed the e-mail ● The product that was used to verify the credentials of the person who signed the e-mail Using Privacy Manager in a Microsoft Office 2007 document NOTE: Privacy Manager can be used only with Microsoft Office 2007 documents. After you install your Privacy Manager Certificate, a Sign and Encrypt button is displayed on the right side of the toolbar of all Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents. When you click the down arrow next to Sign and Encrypt, you can choose from the following options: ● Sign Document-This option adds your digital signature to the document. ● Add Signature Line Before Signing (Microsoft Word and Microsoft Excel only)-By default, a signature line is added when a Microsoft Word or Microsoft Excel document is signed or encrypted. To turn this option off, click Add Signature Line to remove the check mark. ● Encrypt Document-This option adds your digital signature and encrypts the document. ● Remove Encryption-This option removes encryption from the document. ● Open the Privacy Manager software-Certificates, Trusted Contacts, and Settings options allow you to open the Privacy Manager software to add, view, or change current settings. Refer to Managing Privacy Manager Certificates on page 44, Managing Trusted Contacts on page 47, or Configuring Privacy Manager for Microsoft Office on page 53 for more information. 52 Chapter 9 Privacy Manager for HP ProtectTools (select models only)

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3.
Click the down arrow next to
Send Securely
(
Privacy
in Outlook 2003), and then click
Sign and
Send
.
4.
Authenticate using your chosen security logon method.
Sealing and sending an e-mail message
Sealed e-mail messages that are digitally signed and sealed (encrypted) can only be viewed by people
you choose from your Trusted Contacts list.
To seal and send an e-mail message to a Trusted Contact:
1.
In Microsoft Outlook, click
New
or
Reply
.
2.
Type your e-mail message.
3.
Click the down arrow next to
Send Securely
(
Privacy
in Outlook 2003), and then click
Seal for
Trusted Contacts and Send
.
4.
Authenticate using your chosen security logon method.
Viewing a sealed e-mail message
When you open a sealed e-mail message, the security label is displayed in the heading of the e-mail.
The security label provides the following information:
●
Which credentials were used to verify the identity of the person who signed the e-mail
●
The product that was used to verify the credentials of the person who signed the e-mail
Using Privacy Manager in a Microsoft Office 2007 document
NOTE:
Privacy Manager can be used only with Microsoft Office 2007 documents.
After you install your Privacy Manager Certificate, a Sign and Encrypt button is displayed on the right
side of the toolbar of all Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents. When
you click the down arrow next to
Sign and Encrypt
, you can choose from the following options:
●
Sign Document—This option adds your digital signature to the document.
●
Add Signature Line Before Signing (Microsoft Word and Microsoft Excel only)—By default, a
signature line is added when a Microsoft Word or Microsoft Excel document is signed or encrypted.
To turn this option off, click
Add Signature Line
to remove the check mark.
●
Encrypt Document—This option adds your digital signature and encrypts the document.
●
Remove Encryption—This option removes encryption from the document.
●
Open the Privacy Manager software—Certificates, Trusted Contacts, and Settings options allow
you to open the Privacy Manager software to add, view, or change current settings. Refer to
Managing Privacy Manager Certificates
on page
44
,
Managing Trusted Contacts
on page
47
, or
Configuring Privacy Manager for Microsoft Office
on page
53
for more information.
52
Chapter 9
Privacy Manager for HP ProtectTools (select models only)