HP ProBook 4525s HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 62

Adding a suggested signer's signature line, Encrypting a Microsoft Office document, In Microsoft Word

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To add a suggested signer to a Microsoft Word or Microsoft Excel document: 1. In Microsoft Word or Microsoft Excel, create and save a document. 2. Click the Insert menu. 3. In the Text group on the toolbar, click the arrow next to Signature Line, and then click Privacy Manager Signature Provider. The Signature Setup dialog box opens. 4. In the text box under Suggested signer, enter the name of the suggested signer. 5. In the text box under Instructions to the signer, enter a message for this suggested signer. NOTE: This message will appear in place of a title, and is either deleted or replaced by the user's title when the document is signed. 6. Select the Show sign date in signature line check box to show the date. 7. Select the Show signer's title in signature line check box to show the title. NOTE: Because the owner of the document assigns suggested signers to his or her document, if the Show sign date in signature line and/or Show signer's title in signature line check boxes are not selected, the suggested signer will not be able to display the date and/or title in the signature line even if the suggested signer's document settings are configured to do so. 8. Click OK. Adding a suggested signer's signature line When suggested signers open the document, they will see their name in brackets, indicating that their signature is required. To sign the document: 1. Double-click the appropriate signature line. 2. Authenticate using your chosen security logon method. The signature line will be shown according to the settings specified by the owner of the document. Encrypting a Microsoft Office document You can encrypt a Microsoft Office document for you and for your Trusted Contacts. When you encrypt a document and close it, you and the Trusted Contact(s) you select from the list must authenticate before opening it. To encrypt a Microsoft Office document: 1. In Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, create and save a document. 2. Click the Home menu. 3. Click the down arrow next to Sign and Encrypt and then click Encrypt Document. The Select Trusted Contacts dialog box opens. 4. Click the name of a Trusted Contact who will be able to open the document and view its contents. 54 Chapter 9 Privacy Manager for HP ProtectTools (select models only)

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To add a suggested signer to a Microsoft Word or Microsoft Excel document:
1.
In Microsoft Word or Microsoft Excel, create and save a document.
2.
Click the
Insert
menu.
3.
In the
Text
group on the toolbar, click the arrow next to
Signature Line
, and then click
Privacy
Manager Signature Provider
.
The Signature Setup dialog box opens.
4.
In the text box under
Suggested signer
, enter the name of the suggested signer.
5.
In the text box under
Instructions to the signer
, enter a message for this suggested signer.
NOTE:
This message will appear in place of a title, and is either deleted or replaced by the user's
title when the document is signed.
6.
Select the
Show sign date in signature line
check box to show the date.
7.
Select the
Show signer's title in signature line
check box to show the title.
NOTE:
Because the owner of the document assigns suggested signers to his or her document,
if the
Show sign date in signature line
and/or
Show signer's title in signature line
check boxes
are not selected, the suggested signer will not be able to display the date and/or title in the signature
line even if the suggested signer's document settings are configured to do so.
8.
Click
OK
.
Adding a suggested signer's signature line
When suggested signers open the document, they will see their name in brackets, indicating that their
signature is required.
To sign the document:
1.
Double-click the appropriate signature line.
2.
Authenticate using your chosen security logon method.
The signature line will be shown according to the settings specified by the owner of the document.
Encrypting a Microsoft Office document
You can encrypt a Microsoft Office document for you and for your Trusted Contacts. When you encrypt
a document and close it, you and the Trusted Contact(s) you select from the list must authenticate before
opening it.
To encrypt a Microsoft Office document:
1.
In Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, create and save a document.
2.
Click the
Home
menu.
3.
Click the down arrow next to
Sign and Encrypt
and then click
Encrypt Document
.
The Select Trusted Contacts dialog box opens.
4.
Click the name of a Trusted Contact who will be able to open the document and view its contents.
54
Chapter 9
Privacy Manager for HP ProtectTools (select models only)