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Kyocera TASKalfa 500ci Fax System (S) C Operation Guide Rev-2 - Page 7

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Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. • Caution Labels • Installation Precautions • Precautions for Use • Loading Paper • Toner Container and Waste Toner Box Replacement • Clearing Paper Jams • Solving Malfunctions • Cleaning Installation Precautions Environment Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit's ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight. Precautions for Use CAUTION Do not leave the document processor open as there is a danger of personal injury. Other precautions Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while transmitting, receiving, or copying. This machine may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.) This machine may be inoperable in areas with poor telephone lines or communication conditions. 'CALL WAITING' or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications. OPERATION GUIDE v

Section	Page
Symbols	3
Contents	5
Safety Information	7
General Notice	9
Introduction	12
Icons on the Touch Panel	15
1 Part Names and Functions	17
Operation Panel	18
Machine	20
Document Processor (optional)	21
2 Preparation Before Use	23
Selection of Telephone Line (Inch version only)	24
Selection of Transmit Terminal Identification (TTI)	25
Setting the TTI information	26
Date and Time Entry	28
3 FAX Operation (Basic)	29
Enter key and Quick No. Search key	30
Automatic Send	32
Selecting the transmission method on the basic send screen	33
FAX Automatic Reception	40
Canceling Communication	42
Cancelling Memory Transmission (while originals are being scanned)	42
Cancelling Memory Transmission (during communication)	42
Cancelling and Sending Delayed Transmissions (Queued)	43
Cancelling Direct Transmission	43
Cancelling Transmission (Disconnection of Communication)	43
Cancelling Polling or Sub Address Bulletin Board Transmissions	44
Using the Address Book	45
Registering a New Destination	45
Selecting a Destination from the Address Book	52
Changing/Deleting Registration Contents	54
Printing Address List	56
Using One-touch Keys	57
Registering a New One-touch Key	57
Selecting a Destination by One-touch Key	58
Changing/Deleting Registration Contents	58
Using the Speed Dial key	60
Dialing the Same Receiving System (Redial)	61
Automatic Redial	61
Manual Redial (Recall)	61
Previewing Images	62
4 FAX Operation (Advanced)	65
Long Originals	66
Delayed Transmission	67
Changing/Deleting Delayed Transmission	68
Broadcast Transmission	70
Standby Transmission	72
Interrupt Send	73
Chain Dial	74
Manual Send	76
Manual Reception	77
Remote Switch Function	79
How to Register Remote Switch Dial	79
Using the Remote Switch Dial	80
Printing/Sending Received Faxes by Requirements (Memory Forwarding)	81
Type of Forwarding Destination and Requirements for Forwarding	81
Using Requirements for All Receptions	83
Registering Settings by Requirement	85
Changing/Deleting Settings by Requirement	89
Raising the Priority of Settings by Requirement	89
Cancelling the Setting of RX/Forward Requirements	90
Forwarding Detail Settings	90
Settings for Forwarding from COMMAND CENTER (RX/Forward Requirements)	93
FAX Box Function	94
FAX Box	94
Registering a FAX Box	94
Changing/Deleting a FAX Box	96
Printing Originals from a FAX Box	96
Deleting Originals from a FAX Box	97
Checking Details and Renaming Files	98
Previewing Images	99
Printing a FAX Box List	100
Sub Address Communication	101
Sub Address Communication	101
Sub Address	101
Sub Address Transmission	101
Program Dial	103
Registering Programs	103
Changing/Deleting Registration Contents	103
Using Program Dial	104
Polling Communication	105
Polling Transmission	105
Polling Reception	109
Printing from a Polling Box	111
Deleting Originals in a Polling Box	112
Checking Details and Renaming Files	113
Previewing Images	114
Account Management	115
Logging in when User Accounting has been Enabled	117
Logging in when Job Accounting has been Enabled	118
Other Convenient Functions	119
Original Size Selection	119
Sending Size Selection	119
Zoom	119
Mixed Sized Originals	119
1-sided / 2-sided Selection	119
Original Orientation	120
Selection of Original Image	120
Continuous Scan	120
Border Erase	121
Job Finish Notice	122
Send and Print	122
Send and Store	122
5 Checking Transmission Results and Registration Status	123
Various Tools for Checking Transmission Results and Registration Status	124
Checking FAX Job History	125
Displaying Job Log Screen	125
Description of the Job Log Screen	125
Checking Details of the Job Log	127
Printing Administrative Reports	129
Send Result Reports	129
Report for Job Canceled before Sending	129
FAX RX Result Reports	130
Activity Report	130
Status Page	132
Reporting FAX Receipt Result by E-mail	133
Confirmation Screen of Destinations	134
6 Setup and Registration	135
FAX/TEL Auto Switch Reception	136
FAX/Answering Machine Auto Switch Reception	138
Rings	140
Volume Adjustment	141
Retry Times	142
Receiving Mode	143
Reception Date/Time	144
Media Type for Print Output	145
Setting the cassette for the print output of received faxes	145
MP Tray Paper Output	147
DRD Reception (Available for inch versions only)	148
Transmission Restriction	150
Registering Permit FAX No.	151
Changing and Deleting Permit FAX No.	152
Registering Reject FAX No.	153
Changing and Deleting Reject FAX No.	154
Registering Permit ID No.	155
Changing and Deleting Permit ID No.	156
Setting Send Restriction	156
Setting Reception Restriction	157
Unknown Number Reception	157
Encryption	158
Registering an Encryption Key	159
Changing and Deleting Registration Contents of Encryption Key	160
Operation at the Sending System	160
Operation at the Receiving System	162
Reduced Reception	163
Duplex Print Output	164
2 in 1 Reception	165
Remote Diagnostics	166
Prohibiting FAX Printing at Specified Times (Unusable Time)	167
7 Optional Equipment	169
Internet FAX Kit (A)	170
Expansion Memory	171
Dual FAX	171
8 Internet Faxing (i-FAX) (Option)	173
What is i-FAX?	174
Example of sending i-FAX from A OFFICE to B OFFICE	174
i-FAX Transmission Flowchart	174
i-FAX Reception Flowchart	175
Notes on Using i-FAX	175
Functions not available when sending an i-FAX	175
Functions not available when receiving an i-FAX	175
Full Mode	176
i-FAX Settings	176
Accessing COMMAND CENTER	176
i-FAX Default Settings	177
i-FAX SMTP Settings	177
i-FAX POP3 Settings	178
i-FAX Transmission	179
i-FAX Reception	184
Manual i-FAX Reception	184
9 About Network FAX	185
What is Network FAX?	186
Flow of Network FAX Sending	186
Flow of Network FAX Receiving	186
Setup	188
Flow of Setup	188
Network FAX Driver Operation Guide (Online Manual)	188
10 Troubleshooting	189
Indicators During Sending/Receiving Operation	190
Precautions When Turning Power OFF	191
Error Messages	192
Troubleshooting	194
Appendix	197
Character Entry Method	198
Entry Screens	198
Entering Characters	200
Specifications	201
Menu List	202
Received FAX Sizes and Paper Priority (Inch Model)	206
Received FAX Sizes and Paper Priority (Metric Model)	209
Error Code List	212

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OPERATION GUIDE

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the

Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Installation Precautions

Environment

Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct

sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and

documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate

exposure to direct sunlight.

Precautions for Use

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Other precautions

Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while

transmitting, receiving, or copying.

This machine may only be used within the country of purchase due to the different safety and communication

standards in each country. (International communication standards, however, make the communication

between countries possible.)

This machine may be inoperable in areas with poor telephone lines or communication conditions.

‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line

can disrupt or cause termination of facsimile communications.

•

Caution Labels

•

Installation Precautions

•

Precautions for Use

•

Loading Paper

•

Toner Container and Waste Toner

Box Replacement

•

Clearing Paper Jams

•

Solving Malfunctions

•

Cleaning