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Aastra 5370ip User Manual Aastra 5370/5370ip for Aastra 400 - Page 8

Purpose and function, One number user concept

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Product information Purpose and function This product is part of the Aastra 400 communication solution. Aastra 400 is an open, modular and comprehensive communication solution for the business sector with several communication servers of different output and expansion capacity, a comprehensive telephone portfolio and a multitude of expansions. They include an application server for Unified Communications and multimedia services, an FMC (Fixed Mobile Conversion) controller for integrating mobile phones, an open interface for application developers and a multitude of expansion cards and modules. The business communication solution with all its components was developed to cover in full the communication requirements of businesses and organisations, in a way that is both user- and maintenance-friendly. The individual products and components are coordinated and must not be used for other purposes or replaced by thirdparty products or components (unless it is to connect other approved networks, applications and telephones to the interfaces certified specially for that purpose). One number user concept: Your system administrator can set up several phones for you that hold all the same phone number (one number user concept). You have only one name and phone number with which to identify yourself to your call partners, regardless of which of the phone you make your calls. The advantage is that you can always be reached under the same phone number, regardless of where you happen to be. With Personal call routing and Ring Alone you can define where incoming calls shall be routed to (see chapter "Activating personal call routing", page 61 and "Activating ring alone", page 62). Your system administrator can set whether or not you are busy for further incoming calls (Busy if busy). You are still able to make further outgoing calls with the other terminals. Call lists and contacts are available on all your phones and are automatically synchronised. An announcement is signalled on all your phones which support announcement. 8 eud-1281/1.0 - R1.0 - 12.2010

Section	Page
Aastra 5370/5370ip	1
eud-1281/1.0 - R1.0 - 12.2010	9
Content	10
Dialling and phoning	12
Answering calls	13
Answering a call	13
Ending a call	14
Making calls	15
Dialling with the phone number	15
Dialling with redial	16
Using your phone in open listening mode	16
Using your phone in hands-free mode	17
Muting the microphone	17
Using a headset	18
Using the display and operating elements	19
Display	20
Display symbols and display text	20
Keys	21
Using the Foxkey	21
Using the Aastra M535 expansion key module	21
Input	22
Digit keys	22
Enters digits	22
Enter the letters	22
Switching between upper and lower case	23
Correcting your input	23
Moving the Cursor	23
Menu-guided navigation	24
Accessing the menu	24
Using the Navigation key	24
Undoing actions	24
Other navigation possibilities	25
Resetting activated features	25
Signals	25
Indicator LED signals	25
Supplementary features	26
Making and answering calls	27
Dialling by name (Quickdial)	27
Dialling from the phone book	28
Dialling from external phone books	29
Dialling from the call list of unanswered calls	30
Dialling from the call list of answered calls	30
Dialling with redial	31
Selecting with configurable Foxkey	32
Dialling with a configurable key	32
Requesting a callback	33
To answer the callback request	34
Call waiting on an internal user	34
Answering call waiting	35
Starting an announcement	36
Receiving an announcement	36
Private call with PIN	37
Using functions while in a call	38
Enquiry call during a call	38
Brokering between an enquiry call party and your call partner	39
Making a conference call	39
Transferring a call partner	40
Parking a call partner	41
Organising absences from the desk	42
Organizing absences using the Absence key	42
Forwarding calls (Call forwarding)	44
Forwarding a Call on No Reply (CFNR)	45
Forwarding to voice mail	46
Forwarding to a message	47
Locking your phone	48
Unlocking your phone	49
Functions for special situations	50
Function selection for configurable key	50
Deflect a call during the ringing phase	52
Reject a call during the ringing phase	53
Listening to voice mail	53
Send text messages	54
Read Text Messages	55
Picking up a call	55
Activating/deactivating DTMF mode	56
Making a call on a third-party phone	57
Paging an internal user using the general bell	58
Answering a general bell	59
Activating/deactivating a discreet ring	59
Suppressing your call number from your called party's terminal display	60
Tracking a malicious call	60
Activating personal call routing	61
Activating ring alone	62
Silent intrusion	62
Free seating	63
Setting functions by remote control	65
Organisation within the team	66
Using the Team key	66
Calling a team partner	66
Substituting for a team partner	67
Starting an announcement to a team partner	67
Line keys	68
Answering a call on a Line key	68
Making calls using the Line key	69
Park call on Line key	70
Switching active lines	70
Personalizing your phone	71
Display	72
Setting the display	72
Setting the Aastra M535 display	72
Setting the ringing properties (Audio)	73
Setting the ringing volume during ringing	73
Setting the volume during a call	73
Setting the ringing properties	74
Hands-free and headset settings	75
Automatic hands-free mode	75
To activate headset operation	76
General settings	77
Selecting the language	77
Configuring the DTMF mode	77
Changing the PIN	78
Enter the display text for the idle state	78
Activating screensaver (only Aastra 5370ip)	79
Identifying the communication system	80
Local IP settings (Aastra 5370ip)	80
Protection settings	81
Activating protection against call types	81
Phone Book Management	82
Creating a new phone book entry	82
Editing or deleting a phone book entry	83
Storing the phone number in the phone book from the call list	83
Configuring voice mail	84
Managing personal greeting	84
Configuring presence	85
Configuring keys	86
Available keys	86
Store a phone number under a key – number key	87
Store a function under a key – function key	88
Store a team partner under a key – team key	89
Clearing a key	90
Configuring Line Keys	90
Setting the Response of a Line Key	90
Formulating functions	92
Function commands	92
*/# Procedures	93
Installation and first-time operation	94
Equipment provided	95
Options	96
Setting up and mounting the phone	97
Setting the phone up as a desk phone	97
Wall mounting	98
Dismantling	99
Connect Aastra 5370	100
Connections	100
Connecting your phone to the system	100
Logging your phone on	100
Connect Aastra 5370ip	101
IP connections	101
Connecting your phone to the LAN	102
Connecting your PC to the LAN	102
Connecting the power supply	103
Logging the IP phone	103
Aastra M530/Aastra M535 expansion key module (optional)	104
Connections	104
Connecting the Aastra M530/Aastra M535 expansion key module	105
Labelling the Aastra M530 expansion key module	106
Further information	107
Troubleshooting	108
Malfunctions	108
Declaration Open Source Software (Aastra 5370ip).	109
About Open Source Software	109
Index	110
A	110
B	110
C	110
D	110
E	111
F	111
G	111
H	111
I	111
K	111
L	111
M	111
N	111
O	112
P	112
Q	112
R	112
S	112
T	112
U	112
V	112
W	112

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Product information

eud-1281/1.0 – R1.0 – 12.2010

Purpose and function

This product is part of the Aastra 400 communication solution.

Aastra 400 is an open, modular and comprehensive communication solution for the

business sector with several communication servers of different output and expan-

sion capacity, a comprehensive telephone portfolio and a multitude of expansions.

They include an application server for Unified Communications and multimedia serv-

ices, an FMC (Fixed Mobile Conversion) controller for integrating mobile phones, an

open interface for application developers and a multitude of expansion cards and

modules.

The business communication solution with all its components was developed to

cover in full the communication requirements of businesses and organisations, in a

way that is both user- and maintenance-friendly. The individual products and compo-

nents are coordinated and must not be used for other purposes or replaced by third-

party products or components (unless it is to connect other approved networks,

applications and telephones to the interfaces certified specially for that purpose).

One number user concept:

Your system administrator can set up several phones for you that hold all the same

phone number (one number user concept). You have only one name and phone

number with which to identify yourself to your call partners, regardless of which of

the phone you make your calls. The advantage is that you can always be reached

under the same phone number, regardless of where you happen to be.

With Personal call routing and Ring Alone you can define where incoming calls shall

be routed to (see chapter

"Activating personal call routing"

, page

and

"Activating

ring alone"

, page

). Your system administrator can set whether or not you are busy

for further incoming calls (Busy if busy). You are still able to make further outgoing

calls with the other terminals.

Call lists and contacts are available on all your phones and are automatically synchro-

nised.

An announcement is signalled on all your phones which support announcement.