Adobe 65015459 User Guide - Page 80

ADOBE CONTRIBUTE CS3 74 User Guide If the document you are converting to HTML is larger than 300K, Contribute notifies you that the file is too large to convert and gives you other options for inserting the document, such as converting the document to a PDF document or inserting a link to the document. For information about these options, see "Inserting MS Office documents as PDFs in Contribute pages (Windows only)" on page 72 and "Inserting a link to a Microsoft Word or Excel document" on page 74. Note: If you use Microsoft Office 97, you cannot add the contents of a Word or Excel document; you must insert a link to the document or convert the document to a PDF document. To add the contents of a Word or Excel document to a draft: 1 In your draft, place the insertion point where you want the content to appear. 2 Do one of the following to select the file with the content you want to insert: • In Contribute: a Select Insert > Microsoft Office Document. The Open dialog box appears. b Select the required Microsoft Office document, and click Open. • (Windows only) From Windows Explorer, drag the file from its current location to the Contribute draft where you want the content to appear. 3 In the Insert Microsoft Office Document dialog box, click Insert the contents of the document into this page, and then click OK. 4 (Optional) Select the Remember this setting and don't ask again check box if you do not want to be asked about the insert option in the future. You can also set these preferences from the Edit menu in Contribute. To do this, select Edit > Preferences > Microsoft Documents and set the desired preferences. For more information on setting these preferences, see "Setting Contribute preferences" on page 28. 5 Click OK. The contents of the Word or Excel document appear in your draft. Inserting a link to a Microsoft Word or Excel document You can insert a link to a Microsoft Word or Excel document in an existing page or blog entry. When you publish the page or blog entry with the link, Contribute copies the document to your website and then links to that copy (not to the original file on your computer). Note: To edit content in the linked page or blog entry after you publish, see "Editing web page source in an external application" on page 53. Changes you make to the original file do not appear on your website or blog entry. To create a link to a Word or Excel document: 1 In your draft, place the insertion point where you want the content to appear. 2 Do one of the following to select the file with the content you want to insert: • Place the insertion point in your draft where you want the link to appear, or select text or an image on the draft, then click the Link button in the toolbar and select File on My Computer. In the Insert Link dialog box, enter link text, browse to the file you want to link to, and then click OK. • (Windows only) Drag the file from its current location to the Contribute draft where you want the link to appear.