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Brother International MFC 8870DW Software Users Manual - English - Page 58

Using ScanSoft® PaperPort® SE with OCR, SE User's Guide, including OCR

UPC - 012502615101

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2. Scanning Using ScanSoft® PaperPort® SE with OCR 2 ScanSoft® PaperPort® SE for Brother is a document management application. You can use PaperPort® SE to view scanned documents. PaperPort® SE has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to mix or 'stack' documents of different formats for printing, faxing or filing. You can access ScanSoft® PaperPort® SE through the ScanSoft® PaperPort® SE program group. See Documents for ScanSoft® PaperPort® SE on the CD-ROM. The complete ScanSoft® PaperPort® SE User's Guide, including OCR, is in Documents on the CD-ROM. This chapter is only an introduction to the basic operations. When you install MFL-Pro Suite, ScanSoft® PaperPort® SE with OCR for Brother is installed automatically. 52

Section	Page
SOFTWARE USER’S GUIDE	1
Table of Contents	2
Section I: Windows®	7
1 Printing	8
Using the Brother printer driver	8
Printing a document	9
Duplex (two-sided) printing	10
Guidelines for printing on both sides of the paper	10
Manual duplex (two-sided) printing	10
Automatic duplex (two-sided) printing (For models that support automatic duplex printing)	11
Simultaneous scanning, printing and faxing	11
Printer operation key	12
Job Cancel	12
Secure Key	12
Printer Emulation Support	13
Setting the Emulation mode	14
Printing the Internal Font List	14
Printing the Print Configuration List	14
Restoring default printer settings	14
Status Monitor	15
Turning on the status monitor	15
Monitoring the machine’s status	16
Printer driver settings (For Windows®)	17
How to access the printer driver settings (For Windows®)	18
Features in the Windows® printer driver	19
Basic tab	19
Paper Size	19
Multiple Page	19
Page Order	20
Border Line	20
Orientation	20
Copies	20
Collate	20
Media Type	21
Duplex / Booklet (For models that support automatic Duplex printing)	21
Paper Source	21
Advanced tab	22
Print Quality	23
Resolution	23
Toner Save Mode	23
Print Setting	23
Duplex (two-sided) (For MFC-8660DN, MFC-8860DN, MFC-8870DW and DCP-8065DN)	24
Use Duplex Unit	24
Manual Duplex	24
Booklet Printing	24
Duplex Type	25
Duplex (For MFC-8460N and DCP-8060)	25
Manual Duplex	25
Duplex Type	26
Watermark	27
Transparent	27
In Outline Text (Windows® 2000/XP/Windows NT® 4.0)	27
Print Watermark	27
Watermark Setting	28
Page Setting	29
Scaling	29
Device Options	30
Secure Print	31
Quick Print Setup	31
Status Monitor	32
Macro	32
Administrator (For Windows® 98/98SE/Me users only)	32
Insert Command/File (For Windows® 98/98SE/Me users only)	32
Print Date & Time	33
Density adjustment	33
Error Message Printout	34
Support tab	35
Accessories tab	36
Features in BR-Script3 (Post Script® 3™ language emulation) Printer compatible driver	37
Ports tab	37
Layout tab	38
Paper/Quality tab	38
Advanced Options	39
2 Scanning	40
Scanning a document using the TWAIN driver	40
TWAIN compliant	40
Accessing the scanner	41
Scanning a document into the PC	42
Scanning a whole page	42
Scanning a duplex document (For models that support duplex scanning)	43
Pre-Scanning to crop a portion you want to scan	44
Settings in the Scanner Setup dialog box	46
Image Type	46
Resolution	46
Scan Type	46
Brightness	47
Contrast	47
Document Size	47
Scanning a document using the WIA driver (For Windows® XP only)	49
WIA compliant	49
Accessing the scanner	49
Scanning a document into the PC	50
Scanning a document using the ADF	50
Pre-Scanning to crop a portion you want to scan using the scanner glass	52
Brother Scanner Utility	53
Using the Scan key (For USB or Parallel cable users)	54
Scan to E-mail	55
Scan to Image	56
Scan to OCR	56
Scan to File	57
Using ScanSoft® PaperPort® SE with OCR	58
Viewing items	59
Organizing your items in folders	60
Quick links to other applications	60
ScanSoft® PaperPort® OCR lets you convert image text into text you can edit	61
You can import items from other applications	61
You can export items into other formats	61
Exporting an image file	61
Uninstalling ScanSoft® PaperPort® SE with OCR	62
For Windows® 98/98SE/Me and Windows NT® 4.0	62
For Windows® 2000 Professional	62
For Windows® XP	62
3 ControlCenter2	63
Using ControlCenter2	63
Turning the AutoLoad feature off	64
SCAN	65
CUSTOM SCAN	65
COPY	65
PC-FAX (Not available for DCP models)	66
DEVICE SETTINGS	66
SCAN	67
Image (example: Microsoft Paint)	67
OCR (word processing application)	69
E-mail	70
Supported file types	71
File	71
CUSTOM SCAN	72
Customizing a user-defined button	73
Scan to Image	73
Scan to OCR	74
Scan to E-mail	75
Scan to File	76
COPY	77
PC-FAX (Not available for DCP models)	79
Send	79
Receive/View Received	79
Address Book	80
Setup	80
DEVICE SETTINGS	81
Remote Setup (Not available for DCP models)	81
Quick-Dial (Not available for DCP models)	82
Status Monitor	82
4 Network Scanning (For models with built-in network support)	83
Before using Network Scanning	83
Network license	83
Configuring Network Scanning	84
Using the Scan key (For models that support duplex scanning)	86
Scan to E-mail (PC)	86
Scan to E-mail (E-mail Server) (For MFC-8860DN and MFC-8870DW)	87
Scan to Image	88
Scan to OCR	89
Scan to File	90
Scan to FTP	91
Scan to FTP using FTP Server Profiles	92
Scan to FTP Manual Method	93
5 Remote Setup (Not available for DCP models)	95
Remote Setup	95
6 Brother PC-FAX Software (Not available for DCP models)	97
PC-FAX sending	97
Setting up user information	98
Sending setup	99
Address Book	100
Setting up a cover page	101
Entering cover page information	101
Speed Dial setup	102
Brother Address Book	103
Setting up a member in the Address Book	103
Setting up a group for broadcasting	104
Editing member information	104
Deleting a member or group	104
Exporting the Address Book	105
Exporting the whole current Address Book	105
Importing to the Address Book	106
Importing an ASCII text file	106
Sending a file as a PC-FAX using the Facsimile style user interface	107
Sending a file as a PC-FAX using the Simple style user interface	108
PC-FAX receiving	110
Enabling PC-FAX on your machine	111
Running the PC-FAX receiving software on your PC	111
Setting up your PC	112
Configuring the Network PC-FAX Receiving Settings	113
Viewing new PC-FAX messages	114
Section II: Apple® Macintosh®	115
7 Printing and Faxing	116
Setting up your USB-equipped Apple® Macintosh®	116
Printer operation key	117
Job Cancel	117
Secure Key	117
Printer Emulation Support	118
Setting the Emulation mode	119
Printing the Internal Font List	119
Printing the Print Configuration List	119
Restoring default printer settings	119
Status Monitor	120
Updating the machine’s status	120
Hiding or showing the window	120
Quitting the window	120
Web Based Management (Network models Only)	120
Using the Brother Laser driver for Macintosh® (Mac OS® X)	121
Choosing page setup options	121
Specific settings	121
Print settings	122
Layout	122
Duplex (Two Sided Printing)	123
Secure Print	124
Using the Brother Laser driver for Macintosh® (Mac OS® 9.1 to 9.2)	125
Choosing a printer	125
Page Setup	125
Secure Print	127
Using the BR-Script3 (Post Script® 3™ language emulation printer driver)	128
For Mac OS® X users	128
For Mac OS® 9.1 to 9.2 users	131
Sending a fax (Not available for DCP models)	134
For Mac OS® X	134
Working with vCards	136
For Mac OS® 9.1 - 9.2	137
8 Scanning	139
Scanning from a Macintosh®	139
Accessing the scanner	139
Scanning an image into your Macintosh®	140
Scanning a whole page	140
Scanning a duplex document (for models that support duplex scanning)	140
Pre-Scanning an image	141
Settings in the Scanner window	142
Resolution	142
Scan Type	142
Document Size	143
Adjusting the Image	144
Using the Scan key (For USB cable users Mac OS® 10.2.4 or greater)	145
Scan to E-mail	146
Scan to Image	147
Scan to OCR	147
Scan to File	148
Using Presto!® PageManager®	149
Features	149
System requirements for Presto!® PageManager®	149
Technical support	150
9 ControlCenter2 (For Mac OS® 10.2.4. or greater)	152
Using ControlCenter2	152
Turning the AutoLoad feature off	153
SCAN	153
CUSTOM SCAN	154
COPY / PC-FAX	154
DEVICE SETTINGS	154
SCAN	155
Image (example: Apple PreView)	155
OCR (word processing application)	157
E-mail	158
Supported file types	158
File	159
CUSTOM SCAN	160
User-defined button	160
Scan to Image	161
Scan to OCR	162
Scan to E-mail	163
Scan to File	164
COPY / PC-FAX	165
DEVICE SETTINGS	167
Remote Setup (Not available for DCP models)	167
Quick-Dial (Not available for DCP models)	168
Status Monitor	168
10 Network Scanning (Not available for DCP-8060)	169
Before using Network Scanning	169
Configuring network scanning	169
Using the Scan key	171
Scan to E-mail (PC)	171
Scan to E-mail (E-mail server) (For MFC-8860DN and MFC-8870DW)	172
Scan to Image	174
Scan to OCR	175
Scan to File	176
Scan to FTP	177
Scan to FTP using FTP Server Profiles	178
Scan to FTP Manual Method	179
11 Remote Setup (Not available for DCP models)	181
Remote Setup (For Mac OS® X 10.2.4 or greater)	181
Index	183