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Brother International MFC-J625DW Advanced Users Manual - English - Page 40

Setting up Groups for Broadcasting, Changing a Group name

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Chapter 5 Setting up Groups for Broadcasting 5 Groups, which can be stored on a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing SpeedDial, the two-digit location, Send a fax and Black Start. First, you'll need to store each fax number in Speed Dial location. (uuBasic User's Guide: Storing Speed Dial numbers) Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 198 numbers (39 numbers for MFC-J280W) to a large Group. (See Broadcasting (Black & White only) uu page 11.) a Press SpeedDial. b Press Alphabetical or Numerical. c Press More. d Press s or t to display Setup Groups. e Press Setup Groups. f Enter the group name (up to 16 characters) by pressing the buttons on the screen. Press OK. g When the screen displays the next available Group number, press OK. This Group number and name will automatically be assigned to the next available Speed Dial location. h Add Speed Dial numbers to the Group by pressing them to display a red checkmark. Press OK. If you want to list the numbers in alphabetical order, press . i When the screen displays the Group Name and numbers, press OK to confirm. j Do one of the following:  To store another Group for broadcasting, repeat steps c to i.  To finish storing Groups for broadcasting, press Stop/Exit. Note You can print a list of all the Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports uu page 37.) Changing a Group name 5 a Press SpeedDial. b Press Alphabetical or Numerical. c Press More. d Press s or t to display Change. e Press Change. f Press s or t to display the Group you want to change. g Press the Group. h Press Name. i Enter the new name (up to 16 characters) by pressing the buttons on the screen. (uuBasic User's Guide: Entering Text) Press OK. (For example, type NEW CLIENTS.) 34

Section	Page
ADVANCED USER’S GUIDE MFC-J280W MFC-J625DW	1
User's Guides and where do I find it?	2
Table of Contents	3
1 General setup	7
IMPORTANT NOTE	7
Memory storage	7
Volume Settings	7
Ring Volume	7
Setting the Ring Volume from the menu	7
Beeper Volume	8
Speaker Volume	8
Automatic Daylight Saving Time	9
Sleep Mode	9
LCD screen	10
LCD Contrast	10
Setting the backlight brightness	10
Setting the Dim Timer for the backlight	11
Mode Timer	11
2 Security features	12
TX Lock	12
Setting and changing the TX Lock password	12
Setting the password	12
Changing the password	13
Turning TX Lock on/off	13
Turning TX Lock on	13
Turning TX Lock off	13
3 Sending a fax	14
Additional sending options	14
Sending faxes using multiple settings	14
Stop faxing	14
Contrast	14
Changing fax resolution	15
Setting your changes as the new default	15
Restoring fax settings to the factory settings	16
Additional sending operations	16
Sending a fax manually	16
Sending a fax at the end of a conversation	17
Dual Access (Black & White only)	17
Broadcasting (Black & White only)	17
Before you begin the broadcast	17
How to broadcast a fax	17
Canceling a Broadcast in progress	18
Real Time Transmission	18
Overseas Mode	19
Delayed Faxing (Black & White only) (MFC-J625DW only)	19
Delayed Batch Transmission (Black & White only) (MFC-J625DW only)	20
Checking and canceling waiting jobs	20
Polling overview (MFC-J625DW only)	21
Polled Transmit (Black & White only)	21
Setup for polled transmit	21
4 Receiving a fax	22
Memory Receive (Black & White only) (MFC-J625DW only)	22
Receiving faxes into memory when paper tray is empty	22
Fax Forwarding	22
Paging	23
Fax Storage	24
Printing a fax from the memory	24
PC-Fax Receive (Windows® only)	25
Changing the destination PC	25
Turning off Memory Receive operations	26
Changing Memory Receive operations	26
Remote Retrieval (MFC-J625DW only)	27
Setting a Remote Access Code	27
Using your Remote Access Code	27
Remote Fax commands	28
Retrieving fax messages	29
Changing your Fax Forwarding number	29
Additional receiving operations	30
Printing a reduced incoming fax	30
Receiving a fax at the end of a conversation	30
Polling overview (MFC-J625DW only)	31
Polling receive	31
Setup to receive polling	31
Sequential polling (Black & White only)	31
Canceling a Sequential Polling Job	32
5 Dialing and storing numbers	33
Voice operations	33
Tone or Pulse (Canada only)	33
Fax/Tel mode	33
Caller ID	33
Setting up your area code (USA only)	34
Special line considerations	34
Roll-over telephone lines	34
Two-line telephone system	34
Converting telephone wall outlets	35
Installing machine, external two-line TAD and two-line telephone	35
Additional dialing operations	36
Outgoing Call	36
Caller ID history	36
Dialing access codes and credit card numbers	37
Additional ways to store numbers	38
Storing Speed Dial numbers from Outgoing Calls	38
Storing Speed Dial numbers from the Caller ID history	39
Setting up Groups for Broadcasting	40
Changing a Group name	40
Deleting a Group	41
Deleting a number from a Group	41
6 Printing reports	42
Fax reports	42
Transmission Verification Report	42
Fax Journal (activity report)	42
Reports	43
How to print a report	43
7 Making copies	44
Copy settings	44
Stop copying	44
Changing copy quality	44
Enlarging or reducing the copied image	45
Making N in 1 copies or a poster (Page Layout)	46
2 in 1 ID Copy	47
Sorting copies using the ADF (MFC-J625DW only)	48
Adjusting Density	48
Duplex (2-sided) copying (MFC-J625DW only)	49
Setting your changes as the new default	50
Restoring all settings to the factory settings	50
8 PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive (MFC-J625DW only)	51
PhotoCapture Center™ operations	51
Memory cards, USB Flash memory drive and folder structures	51
Print Images	52
Print Index (Thumbnails)	52
Printing Photos	53
Printing All Photos	53
DPOF printing	54
PhotoCapture Center™ print settings	54
Print Quality	54
Paper options	55
Paper Type	55
Paper and print size	55
Adjusting Brightness, Contrast and Color	56
Brightness	56
Contrast	56
Color Enhancement (True2Life™)	56
Cropping	57
Borderless printing	58
Print Date	58
Setting your changes as the new default	58
Restoring all settings to the factory settings	59
Scan to a memory card or USB Flash memory drive	59
How to set a new default	59
How to reset to the factory settings	60
9 Printing photos from a camera (MFC-J625DW only)	61
Printing photos directly from a PictBridge camera	61
PictBridge requirements	61
Setting your digital camera	61
Printing Images	62
DPOF printing	63
Printing photos directly from a digital camera (without PictBridge)	63
Printing Images	64
A Routine maintenance	65
Cleaning and checking the machine	65
Cleaning the outside of the machine	65
Cleaning the machine’s printer platen	66
Cleaning the paper feed rollers	67
Cleaning the paper pick-up rollers	68
Checking the ink volume	69
Packing and shipping the machine	69
B Glossary	72
Index	76

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Chapter 5

Setting up Groups for

Broadcasting

Groups, which can be stored on a Speed Dial

location, allow you to send the same fax

message to many fax numbers by pressing

SpeedDial

, the two-digit location,

Send a fax

and

Black Start

First, you'll need to store each fax number in

Speed Dial location. (

Basic User’s Guide:

Storing Speed Dial numbers

) Then you can

include them as numbers in the Group. Each

Group uses up a Speed Dial location. You

can have up to six Groups, or you can assign

up to 198 numbers (39 numbers for

MFC-J280W) to a large Group.

(See

Broadcasting (Black & White only)

page 11.)

Press

SpeedDial

Press

Alphabetical

Numerical

Press

to display

Setup Groups

Press

Setup Groups

Enter the group name (up to

16 characters) by pressing the buttons

on the screen.

Press

When the screen displays the next

available Group number, press

This Group number and name will

automatically be assigned to the next

available Speed Dial location.

Add Speed Dial numbers to the Group

by pressing them to display a red

checkmark. Press

If you want to list the numbers in

alphabetical order, press

When the screen displays the Group

Name and numbers, press

confirm.

Do one of the following:



To store another Group for

broadcasting, repeat steps



To finish storing Groups for

broadcasting, press

Stop/Exit

Note

You can print a list of all the Speed Dial

numbers. Group numbers will be marked

in the GROUP column. (See

Reports

page 37.)

Changing a Group name

Press

SpeedDial

Press

Alphabetical

Numerical

Press

to display

Change

Press

Change

Press

to display the Group you

want to change.

Press the Group.

Press

Name

Enter the new name (up to

16 characters) by pressing the buttons

on the screen.

(

Basic User’s Guide:

Entering Text

)

Press

(For example, type NEW CLIENTS.)