HP PageWide XL 8000 User guide - Page 140

Date & Time, Require account ID

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3. Open your Web browser and connect to the printer's Embedded Web Server. 4. Click the Setup tab. 5. Under the Configuration heading in the left-hand column, click Date & Time. 6. Ensure that the printer's date and time have been set correctly. 7. In the Setup tab, under the Configuration heading in the left-hand column, click Email server. 8. Enter the IP address of the outgoing mail server (SMTP). 9. If the outgoing mail server is password-protected, enter the user name and password required to access it. 10. Specify an email address for the printer, which serves to identify the printer when it sends email messages. In most cases you are recommended to choose an email address already associated with the user name given in the previous step. See Turn usage information on and off on page 20. 11. In the Setup tab, under the Configuration heading, click Printer settings. 12. In the Accounting section, if you set Require account ID to On, then every time someone sends a print job to the printer, he or she must provide an account ID: for example, an ID corresponding to his or her department or to a specific project or client. If someone sends a job without providing an account ID, the printer will hold the unidentified job in the queue without printing it until an account ID is provided. If you set Require account ID to Off, then the printer will print all jobs whether or not they have an account ID. 13. Set Send accounting files to Enabled. 14. Set Send accounting files to the email address (or addresses) to which you want the accounting information sent. This may be an address that you have created specifically to receive automatically generated messages from the printer. 15. Set Send accounting files every to the frequency with which you want the information sent, choosing a specific number of days or prints. 16. You may want to set Exclude personal information from accounting email to On, so that the accounting messages will not contain personal information. If this option is Off, information such as user name, job name, and account ID will be included. 17. In the Setup tab, under the Configuration heading, click Security. If you would like accounting messages to include the user name, check the Show user name in job accounting box. If this box is unchecked, the user name is not included. When you have completed the above steps, the printer will send accounting data by email with the frequency that you specified. The data are provided in XML and can easily be interpreted by a third-party program. The data provided on each print job include when the job was submitted, when the job was printed, the printing time, the type of image, the number of pages, the number of copies, the paper type and size, the amount of each color of ink used and various other attributes of the job. Accounting data are also provided on scan and copy jobs. 134 Chapter 12 Retrieving printer usage information ENWW

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3.
Open your Web browser and connect to the printer’s Embedded Web Server.
4.
Click the
Setup
tab.
5.
Under the
Configuration
heading in the left-hand column, click
Date & Time
.
6.
Ensure that the printer's date and time have been set correctly.
7.
In the
Setup
tab, under the
Configuration
heading in the left-hand column, click
Email server
.
8.
Enter the IP address of the outgoing mail server (SMTP).
9.
If the outgoing mail server is password-protected, enter the user name and password required to access it.
10.
Specify an email address for the printer, which serves to identify the printer when it sends email messages.
In most cases you are recommended to choose an email address already associated with the user name
given in the previous step. See
Turn usage information on and
off
on page
20
.
11.
In the
Setup
tab, under the
Configuration
heading, click
Printer settings
.
12.
In the
Accounting
section, if you set
Require account ID
to
On
, then every time someone sends a print job to
the printer, he or she must provide an account ID: for example, an ID corresponding to his or her
department or to a
specific
project or client. If someone sends a job without providing an account ID, the
printer will hold the
unidentified
job in the queue without printing it until an account ID is provided.
If you set
Require account ID
to
Off
, then the printer will print all jobs whether or not they have an account
ID.
13.
Set
Send accounting
files
to
Enabled
.
14.
Set
Send accounting
files
to the email address
(or addresses) to which you want the accounting information
sent. This may be an address that you have created
specifically
to receive automatically generated
messages from the printer.
15.
Set
Send accounting
files
every
to the frequency with which you want the information sent, choosing a
specific
number of days or prints.
16.
You may want to set
Exclude personal information from accounting email
to
On
, so that the accounting
messages will not contain personal information. If this option is
Off
, information such as user name, job
name, and account ID will be included.
17.
In the
Setup
tab, under the
Configuration
heading, click
Security
. If you would like accounting messages to
include the user name, check the
Show user name in job accounting
box. If this box is unchecked, the user
name is not included.
When you have completed the above steps, the printer will send accounting data by email with the frequency
that you
specified.
The data are provided in XML and can easily be interpreted by a third-party program. The data
provided on each print job include when the job was submitted, when the job was printed, the printing time, the
type of image, the number of pages, the number of copies, the paper type and size, the amount of each color of
ink used and various other attributes of the job. Accounting data are also provided on scan and copy jobs.
134
Chapter 12
Retrieving printer usage information
ENWW