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Konica Minolta bizhub C287 bizhub C287/C227 Security Operations User Manual - Page 62

Account Track Setting Function, Making account setting

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2.9 Account Track Setting Function 2 2.9 Account Track Setting Function When a log-on to the Administrator Mode becomes successful, the machine enables registration of accounts, for which use of the machine is restricted. It also enables operations for deleting an account and changing an Account Password. In Web Connection, import/export of the account registration information is enabled, allowing the backup data of the account registration information to be saved or the saved backup data to be restored. Account Track Registration allows the Account Name, Account Password, and other account information to be registered for enabling access to, or operation of, the machine. Up to 1,000 different users or accounts can be registered. The Account Password is controlled based on passwords that meets the Password Rules and the password entered is displayed as "*" or "-." Tips - A specific registered account may be temporarily suspended from using the machine or a suspended account may be allowed to use the machine again. While an account is suspended from using the machine, it cannot log onto the machine. If a registered account to which a particular user belongs is suspended from using the machine, that particular user is also unable to log onto the machine. - [Pause] setting of the account is enabled even if [External Server Authentication] (Active Directory) is set for the authentication method. - An input of an Account Password during an initial log-on procedure establishes the account to which the user belongs. Be careful that leakage of the Account Password may cause an unintended account to be set. - A change made in the Account Password requires that the new Account Password be input during the initial log-on procedure after the change. Make sure that only the user involved is notified of the new Account Password as soon as possible. Making account setting 0 For the procedure to call the User Authentication/Account Track screen on the display, see steps 1 and 2 of page 2-24. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. 1 Call the User Authentication/Account Track screen on the display from the control panel. 2 Touch [Account Track Settings]. bizhub C287/C227 2-40

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator of the machine	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	16
1.4 Miscellaneous	17
Password Rules	17
Precautions for Use of Various Types of Applications	17
Encrypting communications	18
Print functions	18
IPP printing	18
Items of Data Cleared by Overwrite All Data Function	19
Fax functions	20
USB keyboard	20
Different types of boxes	20
Hardware and software used in the machine	20
Firmware integrity verification function	21
IPsec setting	21
CS Remote Care function	21
Terminating a Session and Logging out	21
Authentication error during external server authentication	22
2 Administrator Operations	24
2.1 Accessing the Administrator Mode	24
2.1.1 Accessing the Administrator Mode	24
2.1.2 Accessing the User Mode	30
2.2 Enhancing the Security Function	34
2.2.1 Items cleared by HDD Format	36
2.2.2 Setting the Password Rules	37
2.2.3 Setting the Enhanced Security Mode	39
2.3 Preventing Unauthorized Access	42
Setting Prohibited Functions When Authentication Error	42
2.4 Canceling the Operation Prohibited State	44
Performing Release Setting	44
2.5 Setting the Authentication Method	46
2.5.1 Setting the Authentication Method	46
2.5.2 Setting the External Server	49
2.6 ID & Print Setting Function	52
Setting ID & Print	52
2.7 System Auto Reset Function	54
Setting the System Auto Reset function	54
2.8 User Setting Function	56
Making user setting	57
2.9 Account Track Setting Function	62
Making account setting	62
2.10 User Box Function	67
2.10.1 Setting the User Box	67
2.10.2 Changing the user/account attributes and box password	72
2.10.3 Setting Memory RX	77
2.11 Changing the Administrator Password	80
Changing the Administrator Password	80
2.12 Protecting Data in the HDD	83
2.12.1 Setting the Encryption Key (encryption word)	83
2.12.2 Changing the Encryption Key	87
2.12.3 Setting the Overwrite HDD Data	89
2.13 Overwrite All Data Function	91
Setting the Overwrite All Data function	91
2.14 Obtaining Job Log	94
2.14.1 Obtaining and deleting a Job Log	94
2.14.2 Downloading the Job Log data	96
Job Log data	98
2.15 Setting time/date in machine	105
2.15.1 Setting time/date	105
2.15.2 Setting daylight saving time	108
2.16 SSL Setting Function	110
2.16.1 Device Certificate Setting	110
2.16.2 SSL Setting	112
2.16.3 Removing a Certificate	113
2.17 TCP/IP Setting Function	114
2.17.1 Setting the IP Address	114
2.17.2 Registering the DNS Server	115
2.18 AppleTalk Setting Function	116
Making the AppleTalk Setting	116
2.19 E-Mail Setting Function	117
Setting the SMTP Server (E-Mail Server)	117
3 User Operations	119
3.1 User Authentication Function	119
3.1.1 Performing user authentication	119
3.1.2 Accessing the ID & Print Document	123
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	147
4.1 Data Administrator	147
4.1.1 Accessing from Data Administrator	147
4.1.2 Setting the user authentication method	150
4.1.3 Changing the authentication mode	151
4.1.4 Making the user settings	153
4.1.5 Making the account settings	154
4.1.6 DNS Server Setting Function	155
4.1.7 AppleTalk Setting Function	156

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bizhub C287/C227

2-40

2.9

Account Track Setting Function

2.9

Account Track Setting Function

When a log-on to the Administrator Mode becomes successful, the machine enables registration of accounts,

for which use of the machine is restricted. It also enables operations for deleting an account and changing

an Account Password. In

Web Connection

, import/export of the account registration information is enabled,

allowing the backup data of the account registration information to be saved or the saved backup data to be

restored.

Account Track Registration allows the Account Name, Account Password, and other account information to

be registered for enabling access to, or operation of, the machine. Up to 1,000 different users or accounts

can be registered. The Account Password is controlled based on passwords that meets the Password Rules

and the password entered is displayed as "*" or "

Tips

A specific registered account may be temporarily suspended from using the machine or a suspended

account may be allowed to use the machine again. While an account is suspended from using the ma-

chine, it cannot log onto the machine. If a registered account to which a particular user belongs is sus-

pended from using the machine, that particular user is also unable to log onto the machine.

[Pause] setting of the account is enabled even if [External Server Authentication] (Active Directory) is set

for the authentication method.

An input of an Account Password during an initial log-on procedure establishes the account to which

the user belongs. Be careful that leakage of the Account Password may cause an unintended account

to be set.

A change made in the Account Password requires that the new Account Password be input during the

initial log-on procedure after the change. Make sure that only the user involved is notified of the new

Account Password as soon as possible.

Making account setting

For the procedure to call the User Authentication/Account Track screen on the display, see steps 1 and

2 of page 2-24.

Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it

is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode.

Call the User Authentication/Account Track screen on the display from the control panel.

Touch [Account Track Settings].