Kyocera TASKalfa 4550ci 3050ci/3550ci/4550ci/5550ci/6550ci/7550ci Driver Guide - Page 26

Printing with User Login, Job Accounting

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Device Settings prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the Login user name and Password. Along with the Windows User name, these are then added to the list so succeeding print jobs do not require the user to enter a Login user name and Password again. Login User Name Click to add, delete, edit, import, or export login user names and passwords. Once a Login user name list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a Login user name list, browse for an existing list and save it in your printer driver. Printing with User Login After login user names are assigned and user login mode is set to On at the printing system, you can choose User login to print in user login mode. 1 In Device Settings > Administrator Settings > User Login, select User Login. 2 Select a User Login option: Use specific name Prompt for name The remaining User Login options become available when you create a login user name list. Note: If you select the Use specific name or Prompt for name option, proceed to step 5. 3 Under the Login user name list, click the buttons to view and manage the list. 4 Select from the remaining User Login options: Prompt for name and validate Validate user name (computer) or prompt for login user name 5 Click OK in all dialog boxes. 6 Print the document from the application. 7 When the Print Options dialog box appears, type or select a Name and Password, and click OK. Login is required for some options. Job Accounting Job accounting gives an administrator the ability to control usage of a printing system. With Job accounting, an administrator can assign account IDs (identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view from the printing system operation panel the number of copies associated with a specific ID as well as limit the number of copies for individual IDs. Account IDs can be up to 8 digits. 2-9 User Guide

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Device Settings
prompted to contact an administrator to establish printing permissions. With
administrator permissions, the driver prompts for the
Login user name
and
Password
. Along with the Windows
User name
, these are then added to the
list so succeeding print jobs do not require the user to enter a
Login user
name
and
Password
again.
Login User Name
Click to add, delete, edit, import, or export login user names and passwords.
Once a
Login user name
list is created, the list can be exported as a group
by saving it as a text file (.CSV, .KXC., and .TXT). To import a
Login user
name
list, browse for an existing list and save it in your printer driver.
Printing with User Login
After login user names are assigned and user login mode is set to
On
at the
printing system, you can choose
User login
to print in user login mode.
1
In
Device Settings
>
Administrator Settings
>
User Login
, select
User
Login
.
2
Select a
User Login
option:
Use specific name
Prompt for name
The remaining
User Login
options become available when you create a login
user name list.
Note:
If you select the
Use specific name
or
Prompt for name
option,
proceed to step 5.
3
Under the
Login user name
list, click the buttons to view and manage the list.
4
Select from the remaining
User Login
options:
Prompt for name and validate
Validate user name (computer) or prompt for login user name
5
Click
OK
in all dialog boxes.
6
Print the document from the application.
7
When the
Print Options
dialog box appears, type or select a
Name
and
Password
, and click
OK
. Login is required for some options.
Job Accounting
Job accounting
gives an administrator the ability to control usage of a printing
system. With
Job accounting
, an administrator can assign account IDs
(identification numbers) to users or departments, a specific account ID, or make
account ID input mandatory for printing. After account IDs are created, you can
view from the printing system operation panel the number of copies associated
with a specific ID as well as limit the number of copies for individual IDs.
Account IDs can be up to 8 digits.
User Guide
2-9