Oki MC770 MC770/780 User Guide - Basic - Page 84

BASIC OPERATION 6 Specify the e-mail address(es) that you want to send to. 1) Press [INPUT @]. 2) Enter an e-mail address using the keyboard and digital keys, and then press [OK] to set the entry. 3) Finally, press [OK]. 1 • Pressing adds a meaningful number, such as date and time, to the subject. For details, refer to the TopAccess Guide. 8 If necessary, make the following settings for the attached file. 1) Press [FILE NAME] and change the file name. 2) Select an option for each of the FILE FORMAT, MULTI/SINGLE PAGE and/or SECURITY settings. 3) Finally, press . You can specify e-mail addresses in various ways. For 2 details, see the following Guide:  Advanced Guide Memo • The entry in the FROM ADDRESS box (→ step 9) may already be set by the administrator on TopAccess. (Refer to the TopAccess Guide for descriptions of the E-mail Setting and/or the User Authentication for Scan 3 to E-mail setting.) In this case, you can start sending your scans by specifying the e-mail address(es) and then pressing [SEND] or the [START] button. 7 Press [SUBJECT] and [BODY] and enter each item. 4 5 Memo • To clear the settings, press [RESET]. • Pressing each button displays an on-screen keyboard. Enter each item using the keyboard and digital keys, and then press [OK] to set the entry. The maximum 6 number of characters allowed for each box is as follows: - [SUBJECT]: 128 characters - [BODY]: 1000 characters • To add another contact, press [CC] or [BCC] to add the E-mail address of the contact. • When the e-mail is sent, the date and time are automatically added to the subject. • The administrator can change the body text. For details, refer to the TopAccess Guide. • [FILE NAME] Pressing the button displays an on-screen keyboard. Enter the file name using the keyboard and digital keys, and then press [OK] to set the entry. The file name can consist of a maximum of 128 characters. Memo •Pressing adds a meaningful number, such as date and time, to the file name. The number is assigned according to the format selected for the Date Format setting, which is available for the administrator on TopAccess. For details, refer to the TopAccess Guide. •The trailing characters in a file name (maximum 74) may be deleted depending on the type of letters used. • FILE FORMAT [PDF] - Press this button to store your scan as a PDF file. [TIFF] - Press this button to store your scan as a TIFF file. [XPS] - Press this button to store your scan as an XPS file. [SLIM PDF] - Press this button to store your scan as a slim PDF file. This option is suitable when minimizing the file size is more important than the image quality. This option is available only when [FULL COLOR] or [GRAY SCALE] is selected for the color mode setting. [JPEG] - Press this button to store your scan as a JPEG file. This option is available only when [FULL COLOR] or [GRAY SCALE] is selected for the color mode setting. - 84 -