Panasonic KX-TGP551T04 KXTGP551 User Guide - Page 24

Copying base unit phonebook entries, Export/import phonebook entries, Copying an entry

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: Phonebook using the Base Unit L You can also select the line manually as follows: {LINE} i {V}/{^}: Select the desired line. i Lift the corded handset. Export/import phonebook entries Canceling a speed dial assignment 1 Press and hold the desired speed dial key ({1} - {9}). i {ERASE} 2 {V}/{^}: "Yes" i {SELECT} i {EXIT} Copying base unit phonebook entries You can copy base unit phonebook entries to the phonebook of a handset. Note: L Ringer ID for phonebook entries are not copied. L You can copy handset phonebook entries to another handset or base unit by exporting the data to a computer and importing it (page 24). You can export the phonebook entries through the Web user interface to your computer as a tab separated value file. It makes it possible to add, edit, or erase phonebook entries more conveniently on a spreadsheet (.csv) using Microsoft Excel, for example, on your computer. After editing, the file should be imported to the unit. To export/import entries, contact your administrator. Important: L Entries deleted on your computer are not replicated in the phonebook of the unit when importing. Erase unnecessary entries with your unit, not through the Web user interface. Copying an entry 1 Find the desired entry (page 22). i {MENU} 2 {V}/{^}: "Copy" i {SELECT} 3 Enter the handset number you wish to send the phonebook entry to. L When an entry has been copied, "Completed" is displayed. L To continue copying another entry: {V}/{^}: "Yes" i {SELECT} i Find the desired entry. i {SEND} 4 {EXIT} Copying all entries 1 {C} (left soft key) i {MENU} 2 {V}/{^}: "Copy all items" i {SELECT} 3 Enter the handset number you wish to send the phonebook entry to. L When all entries have been copied, "Completed" is displayed. 4 {EXIT} 24 Document Version 2011-03

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:
Phonebook using the Base Unit
24
Document Version
2011-03
L
You can also select the line manually as
follows:
{
LINE
}
i
{V}
/
{^}
: Select the desired line.
i
Lift the corded handset.
Canceling a speed dial assignment
1
Press and hold the desired speed dial key (
{
1
}
–
{
9
}
).
i
{
ERASE
}
2
{V}
/
{^}
:
“
Yes
”
i
{
SELECT
}
i
{
EXIT
}
Copying base unit
phonebook entries
You can copy base unit phonebook entries to the
phonebook of a handset.
Note:
L
Ringer ID for phonebook entries are not copied.
L
You can copy handset phonebook entries to
another handset or base unit by exporting the
data to a computer and importing it (page 24).
Copying an entry
1
Find the desired entry (page 22).
i
{
MENU
}
2
{V}
/
{^}
:
“
Copy
”
i
{
SELECT
}
3
Enter the handset number you wish to send
the phonebook entry to.
L
When an entry has been copied,
“
Completed
”
is displayed.
L
To continue copying another entry:
{V}
/
{^}
:
“
Yes
”
i
{
SELECT
}
i
Find the
desired entry.
i
{
SEND
}
4
{
EXIT
}
Copying all entries
1
{
C
}
(left soft key)
i
{
MENU
}
2
{V}
/
{^}
:
“
Copy all items
”
i
{
SELECT
}
3
Enter the handset number you wish to send
the phonebook entry to.
L
When all entries have been copied,
“
Completed
”
is displayed.
4
{
EXIT
}
Export/import phonebook
entries
You can export the phonebook entries through the
Web user interface to your computer as a tab
separated value file. It makes it possible to add,
edit, or erase phonebook entries more
conveniently on a spreadsheet (.csv) using
Microsoft Excel, for example, on your computer.
After editing, the file should be imported to the unit.
To export/import entries, contact your
administrator.
Important:
L
Entries deleted on your computer are not
replicated in the phonebook of the unit when
importing. Erase unnecessary entries with your
unit, not through the Web user interface.