Cisco SPA962-NA Administration Guide - Page 84

1 Directory Chapter 4 LCD Command Reference Guide 1 Directory The directory stores the list of the phone numbers and names. This section describes how to enter and save phone numbers and names into the directory. It includes the following sections: • Entering Names and Numbers into the Directory, page 4-2 • Entering Directory Names, Numbers and Ring Default, page 4-2 Entering Names and Numbers into the Directory Shortcut: Menu, 1, add, name, scroll down, number, scroll down or save To enter the Directory option, press the Menu button and then press the 1 button. Alternatively, you may press the Menu button and the Directory option is highlighted. Then press the select soft key. After pressing select, the menu displays New Entry and existing entries in the directory below. To add a New Entry, press the add button, (left soft key). To cancel, press the cancel soft key. After pressing the add button, the menu shows the Name, Number, and Ring Default with the cursor flashing in the first character of the Name area. Entering Directory Names, Numbers and Ring Default After pressing add, the user is prompted to enter a Name. To enter a letter of a name, press the letter on the numeric keypad. For example, press 2, and the letter a appears. If the cursor is in the first letter of name, it is a capital letter. Every two seconds, the cursor flashes. If the 2 is NOT pressed again before the cursor flashes, the phone accepts the A as the entry and it moves to the next position. To obtain a different letter/number associated with the 2 (a, b, c, 2, A, B, C), press 2 again before the cursor flashes. The letters/numbers are displayed at the bottom of the screen and the letter/number that is entered is highlighted. The first letter in a directory name defaults to a capital letter and subsequent letters in the name defaults to lower case. After entering the last letter, scroll down. The cursor is moved to the Number field. Enter the telephone number associated with this name. When you are finished entering the number, scroll down. The cursor is moved to the Ring field. Enter the Ring type for this entry, and then press ok. The entry is saved in the directory. Press the delChr soft key to correct a mistake. Each time the delChr soft key is pressed one letter from the entered string is removed from the display. To enter a phone number into the directory, simply dial the number including the 1 and the Area Code (for example, 14085721111). The same screen can be used to set the phone to a distinctive ring for each caller. To set the ring, move the cursor to the Ring Default area by pressing the down arrow button after entering the phone number instead of pressing save per above. Use the arrow button to scroll to and highlight the ring for this person and press the select soft key. When the entry is complete, press the save button (left soft key). After the information has been saved, the phone displays the directory with the name and number. Note Be sure to press the save button after entering information. Otherwise, the information is not saved and will not appear in the directory. Linksys 900 Series IP Phone Administrator Guide 4-2 Document Version 3.0