HTC Touch2 User Manual - Page 120

120 Chapter 7 Working With Calendar and Company Email 1. When you receive a meeting request email, a notification is displayed on your phone. Open the email. 2. Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the meeting. Tips • Before responding, you can check your availability during the time of the requested meeting by tapping View your calendar. • If the time of the meeting conflicts with your other appointments, a "Scheduling Conflict" status appears on top of the email. 3. Choose whether or not to edit your response email before sending, then tap OK. If you accept the meeting request, it is automatically added as an appointment in Calendar on your phone. 7.4 Finding Contacts in the Company Directory You can access information of your work contacts, such as their email addresses, from your company's Company Directory on your phone. By having over-the-air access to the Company Directory, you can easily send email messages and meeting requests to anyone in your company. Requirement Access to the Company Directory is available only if the Outlook E-mail work account on your phone syncs with Microsoft Exchange Server 2003 SP2 or higher, and you have completed your first synchronization with the Exchange Server. When browsing contacts, composing email, or creating a meeting request 1. Sync with the Exchange Server. 2. Do any of the following: • While browsing through your contacts on the Contacts or Phone dialer screen, tap Menu > Company Directory.