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System Menu Settings

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Setup, Registration, and User Management > System Menu System Menu Settings System Menu include; Item Quick Setup Wizard Language Report Counter User Property Cassette/MP Tray Settings Common Settings Default Screen Sound Original Settings Paper Settings Function Defaults Paper Output Preset Limit Error Handling Color Toner Empty Action Measurement Keyboard Layout USB Keyboard Type Copy Send Document Box FAX Description Reference Page The Quick Setup Wizard configures fax, cassette, and Energy Saver settings. 3-26 Select the language displayed on the touch panel. 9-5 Print reports to check the machine settings and status. Default settings 9-5 for printing the result reports can also be configured. This counts the number of pages printed or scanned. 3-11 Allows you to view information about logged in users and edit some of 9-7 that information. Select paper size and media type for Cassette 1 to 3 and multi purpose 9-8 tray. Configures overall machine operation. 9-9 Select the screen appearing right after start-up (default screen). 9-9 Set options for buzzer sound during the machine operations. 9-9 Configures settings for originals. 9-9 Configures settings for paper. 9-10 Defaults are the values automatically set after the warm-up is completed or the Reset key is pressed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. IMPORTANT: If you want to enable the changed defaults immediately, move to the function screen and press the Reset key. 9-12 Select output tray respectively for copy jobs, print jobs from Custom Box, computers, and FAX RX data. 9-13 Restrict the number of copies that can be made at one time. 9-13 Select whether to cancel or continue the job when error has occurred. 9-14 Select whether printing is prohibited or the Print in Black and White setting is used for printing once the color toner runs out. 9-14 Select inch or metric for the unit for paper dimensions. 9-14 Change the layout of the touch panel keyboard used to enter characters. 9-15 Select the type of USB keyboard that you want to use. 9-15 Configures settings for copying functions. 9-15 Configures settings for sending functions. 9-15 Configures settings related to the Job Box and Sub Address Box. For - details on Job Box, refer to Printing on page 5-1 and for details on Sub Address Box, refer to the Operation Guide for FAX kit. Configures settings for fax functions. Refer to the Operation Guide for - FAX kit. 9-3

Section	Page
Contents	5
Quick Guide	11
Menu Map	14
1 Preface	25
Notice	26
Safety Conventions in This Guide	26
Environment	27
Precautions for Use	27
Legal Restriction on Copying/Scanning	32
Legal and Safety Information	33
Legal Information	33
Energy Saving Control Function	36
Automatic 2-Sided Copy Function	36
Paper Recycling	36
Energy Star (ENERGY STAR®) Program	36
About this Operation Guide	37
Conventions in This Guide	37
Originals and Paper Sizes	39
2 Preparation before Use	41
Part Names	42
Machine	42
Operation Panel	46
Touch Panel	47
Determining the Connection Method and Preparing Cables	48
Connection Example	48
Preparing Necessary Cables	49
Connecting Cables	50
Connecting LAN Cable	50
Connecting USB Cable	51
Connecting the Power Cable	51
Power On/Off	52
Power On	52
Power Off	52
Installing Software	54
Installing Printer Driver	54
Setting TWAIN Driver	58
Setting WIA Driver	59
Energy Saver function	60
Low Power Mode and Auto Low Power Mode	60
Sleep and Auto Sleep	61
Machine Setup Wizard	62
COMMAND CENTER (Settings for E-mail)	63
Sending E-mail	64
3 Common Operations	67
Loading Paper	68
Before Loading Paper	68
Loading Paper in the Cassettes	69
Loading Paper in the Multi Purpose Tray	71
Loading Originals	73
Placing Originals on the Platen	73
Loading Originals in the Document Processor	74
Checking the Equipment's Serial Number	76
Checking the Counter	77
Login/Logout	78
Login	78
Logout	79
Favorites	80
Registering Favorites	80
Editing and Deleting Favorites	84
Using Favorites	86
Shortcuts	88
Registering Shortcuts	88
Editing and Deleting Shortcuts	90
Using Shortcuts	91
Quick Setup Wizard	92
Help Screen	94
Canceling Jobs	95
Using Various Functions	96
Common Functionality	97
Original Size	98
Original Orientation	100
Mixed Size Originals	101
2-sided/Book Original	103
Continuous Scan	105
Paper Selection	107
Paper Output	108
Collate/Offset	109
Margin	111
Staple	114
Density	116
Scan Resolution	117
Original Image	118
Sharpness	119
Background Density Adjust	120
Prevent Bleed-through	121
Zoom	122
File Format	123
Color Selection	125
Job Finish Notice	126
File Name Entry	128
Priority Override	129
4 Copying	131
Basic Operation	132
Copying Functions	134
Zoom	135
Duplex	138
Combine	142
EcoPrint	145
Hue Adjustment	146
Color Balance	147
Saturation	148
Auto Image Rotation	149
Interrupt Copy	150
5 Printing	151
Printing from Applications	152
Printing Data Saved on the Printer	156
Private Print	156
Proof and Hold	158
Automatic Delete Setting for Temporary Documents	161
6 Sending	163
Basic Operation	164
Preparation for Sending a Document to a PC	167
Checking What to Enter for [Host Name]	167
Checking What to Enter for [Login User Name]	168
Creating a Shared Folder	169
Checking the [Path]	172
Configuring Windows Firewall (for Windows 7)	173
Specifying Destination	177
Choosing from the Address Book	177
Choosing by One Touch Key	179
Entering a New E-mail Address	180
Specifying a New PC Folder	181
Checking and Editing Destinations	184
Sending to Different Types of Destinations (Multi Sending)	185
Registering Destinations in the Address Book	186
Adding a Contact	186
Adding a Group	190
Editing and Deleting Address Book Entries	193
Adding a Destination on One Touch Key	195
Adding a Destination	195
Editing and Deleting One Touch Key	197
Sending Functions	198
Sending Size	199
File Separation	201
E-mail Subject/Body	202
FTP Encrypted TX	203
WSD Scan	204
Scanning using TWAIN	207
7 Document Box	209
Printing Documents Stored in Removable USB Memory	210
Saving Documents to USB Memory (Scan to USB)	213
Removing USB Memory	216
Functions for Document Box	217
Duplex	218
Encrypted PDF Password	219
JPEG/TIFF Print	220
XPS Fit to Page	221
Storing Size	222
8 Status / Job Cancel	225
Checking Job Status	226
Details of the Status Screens	227
Checking Job History	230
Sending the Log History	231
Setting the Destination	232
Automatic Log History Transmission	233
Manual Log History Transmission	233
Setting E-mail Subject	234
Check of Device Status	235
Checking the Remaining Amount of Toner and Paper	237
9 Setup, Registration, and User Management	239
System Menu	240
Operation Method	240
System Menu Settings	241
Language	243
Report	243
User Property	245
Cassette/MP Tray Settings	246
Common Settings	247
Copy	253
Send	253
Printer	254
System	256
Date/Timer	261
Adjustment/Maintenance	263
Color Registration Procedure	265
User Login Administration	271
First User Login Administration	271
User Login Settings	272
Enabling/Disabling User Login Administration	273
Adding a User	275
Local User Authorization	279
My Panel	280
Editing and Deleting Users	281
Simple Login	284
Group Authorization	290
Obtain Network User Property	294
Job Accounting	296
First Job Accounting Setup	296
Job Accounting Settings	298
Enabling/Disabling Job Accounting	299
Login/Logout	300
Adding an Account	301
Editing and Deleting Accounts	303
Restricting the Use of the Machine	305
Counting the Number of Pages Printed	307
Printing an Accounting Report	309
Job Accounting Default Setting	311
Unknown Login User Name Job	313
10 Troubleshooting	315
Toner Container Replacement	316
Waste Toner Box Replacement	319
Replacing Staples	320
Cleaning	321
Glass Platen	321
Document Processor	321
Solving Malfunctions	323
Responding to Error Messages	328
Clearing Paper Jams	338
Jam Location Indicators	338
Multi Purpose Tray	339
Inside the Right Cover 1	339
Cassette 1	340
Inside the Right Cover 3	340
Cassette 2 or 3	341
Optional Document Finisher	341
Optional Document Finisher Staple Jam	342
Bridge Unit	342
Document Processor	343
11 Appendix	345
Optional Equipment	346
Overview of Optional Equipment	346
Paper Feeder (single cassette)	347
Paper Feeder (double cassette)	347
Document Finisher	347
FAX Kit	347
Expansion Memory	347
Card Authentication Kit	348
Gigabit Ethernet Board	349
Optional Function	349
Character Entry Method	351
Entry Screens	351
Entering Characters	353
Paper	354
Basic Paper Specifications	355
Choosing the Appropriate Paper	355
Special Paper	358
Specifications	362
Machine	362
Printer	363
Scanner	364
Document Processor	364
Paper Feeder (single cassette) (option)	365
Paper Feeder (double cassette) (option)	365
Document Finisher (option)	365
Environmental Specifications	366
Glossary	367

Match case Limit results 1 per page

9-3

Setup, Registration, and User Management > System Menu

System Menu Settings

System Menu include;

Item

Description

Reference

Page

Quick Setup Wizard

The Quick Setup Wizard configures fax, cassette, and Energy Saver

settings.

3-26

Language

Select the language displayed on the touch panel.

9-5

Report

Print reports to check the machine settings and status. Default settings

for printing the result reports can also be configured.

9-5

Counter

This counts the number of pages printed or scanned.

3-11

User Property

Allows you to view information about logged in users and edit some of

that information.

9-7

Cassette/MP Tray Settings

Select paper size and media type for Cassette 1 to 3 and multi purpose

tray.

9-8

Common Settings

Configures overall machine operation.

9-9

Default Screen

Select the screen appearing right after start-up (default screen).

9-9

Sound

Set options for buzzer sound during the machine operations.

9-9

Original Settings

Configures settings for originals.

9-9

Paper Settings

Configures settings for paper.

9-10

Function Defaults

Defaults are the values automatically set after the warm-up is completed

or the

Reset

key is pressed.

Set the defaults for available settings such as copying and sending.

Setting the frequently-used values as defaults makes subsequent jobs

easier.

IMPORTANT:

If you want to enable the changed defaults

immediately, move to the function screen and press the

Reset

key.

9-12

Paper Output

Select output tray respectively for copy jobs, print jobs from Custom

Box, computers, and FAX RX data.

9-13

Preset Limit

Restrict the number of copies that can be made at one time.

9-13

Error Handling

Select whether to cancel or continue the job when error has occurred.

9-14

Color Toner Empty Action

Select whether printing is prohibited or the Print in Black and White

setting is used for printing once the color toner runs out.

9-14

Measurement

Select inch or metric for the unit for paper dimensions.

9-14

Keyboard Layout

Change the layout of the touch panel keyboard used to enter

characters.

9-15

USB Keyboard Type

Select the type of USB keyboard that you want to use.

9-15

Copy

Configures settings for copying functions.

9-15

Send

Configures settings for sending functions.

9-15

Document Box

Configures settings related to the Job Box and Sub Address Box. For

details on Job Box, refer to

Printing on page 5-1

and for details on Sub

Address Box, refer to the

Operation Guide for FAX kit

—

FAX

Configures settings for fax functions. Refer to the

Operation Guide for

FAX kit

—