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Ricoh Aficio MP 2000 Facsimile Reference - Page 40

Notes on Using Internet Fax, See Troubleshooting When Using the Facsimile Function, Troubleshooting.

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Transmission Notes on Using Internet Fax The following are notes about using Internet Fax: 1 • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book. • When using Internet Fax transmission, documents are sent at "Detail" resolution, even if you have specified "Fine". To send a document at "Fine", configure the Full Mode when registering the destinations in the Address Book. • If a transmission is not successful, this machine usually receives an e-mail error notification. However, e-mail error notifications may not be transmitted for various reasons. It is recommended that you confirm receipt of important document by calling the other party. • The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications. • Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use Internet Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern. • If a power outage lasts about twelve hours, or the machine is disconnected from the power outlet for about twelve hours, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. • You may not be able to send large files as e-mail, depending on e-mail environment conditions. • When available memory is low, you may not be able to send Internet Fax documents. • Because the machine sends documents as e-mail messages with an attached TIFF-F image, viewer applications are required in order to view documents when they are received on a computer. • With a large volume of document, it may take some time before transmission starts. This is due to the time the machine requires to convert the data in memory. Reference p.32 "T.37 Full Mode" p.36 "Paper Size and Scanned Area" p.56 "Bypassing the SMTP server" "Troubleshooting When Using the Facsimile Function", Troubleshooting 30

Section	Page
FAX Option Type 2000 Operating Instructions Facsimile Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
NOTICE	11
Important Safety Instructions	14
Caution	14
How to Read This Manual	15
Symbols	15
Names of Major Options	15
Names of Major Functions	15
Reading the Display	16
Reading the Display Panel and Using Keys	17
Function List	19
1. Transmission	23
Transmission Modes	23
Selecting Type of Transmission	24
Memory Transmission	25
Sending multiple originals using the exposure glass (Memory Transmission)	28
Parallel Memory Transmission	29
Automatic Redial	29
Dual Access	30
Simultaneous Broadcast	30
If memory runs out while storing an original	31
ECM (Error Correction Mode)	31
Immediate Transmission	31
Sending multiple originals using the exposure glass (Immediate Transmission)	33
IP-Fax Functions	34
Terminology	36
Notes on Using IP-Fax	37
Functions Not Available for IP-Fax Transmission	37
Internet Fax Functions	38
Notes on Using Internet Fax	40
Functions Not Available for E-mail Transmission	41
Functions Not Available for E-mail Reception	41
E-mail Subject	41
T.37 Full Mode	42
Placing Originals	43
Acceptable Original Sizes	45
Paper Size and Scanned Area	46
If the Machine Cannot Detect the Size of Your Original	48
Original Sizes Difficult to Detect	49
Transmission with Image Rotation	50
Stamp	50
Detecting Blank Sheet	52
Scan Settings	53
Original Type	53
JBIG Transmission	54
Resolution	54
Image Density (Contrast)	55
Mixing Scan Settings for a Multiple Page Original	56
Specifying a Destination	57
Sending Over a Fax Line	57
Entering a pause	58
Entering a tone	58
Sending by IP-Fax	59
Regarding IP-Fax destinations	62
Sending to an E-mail Address	63
Bypassing the SMTP server	66
Using the Quick Dial Keys	68
Specifying a destination using the Quick Dial key	68
Specifying a group of destinations using the Quick Dial key	69
Checking the Specified Destination	71
Redial	72
Programming Destinations in the Address Book	74
Programming Destinations from Check Destination Screen	75
Programming Destinations from Redial Screen	76
Searching for a Destination in the Address Book	77
Search by Name	77
Search by Destination List	79
Search by Registration Number	81
Search by Fax Number	83
Search by E-mail Address	85
Search by IP-Fax Destination	87
Search by LDAP Server	89
On Hook Dial	93
Manual Dial	95
Memory Storage Report	96
Canceling a Transmission	97
Before the Original Is Scanned	97
While the Original Is Being Scanned	97
While the Original Is Being Transmitted	98
Before the Transmission Is Started	99
2. Send Settings	101
Sending at a Specific Time (Send Later)	101
Sender Settings	103
PIN Code Transmission	106
E-mail Options	108
Entering the Subject	108
Requesting a Reception Notice	109
Fax Header Print	112
Label Insertion	114
Setting SUB Codes for Transmission	116
Setting a Password	118
Setting SEP Codes for Reception	119
Entering a Password	121
SEP Code RX Reserve Report	121
SEP Code RX Result Report	122
Two-Sided Transmission (Double-Sided Transmission)	123
3. Reception	127
Types of Reception	127
Immediate Reception	127
Memory Reception	128
Substitute Reception	129
Receiving documents unconditionally	129
Receiving documents according to parameter-specified settings	130
Reception Modes	131
Manual Reception	131
Auto Reception	131
Switching the Reception Mode	132
Receiving Internet Fax Documents	133
Auto E-mail Reception	133
Manual E-mail Reception	134
Received Images	135
Reception Functions	137
Forwarding Received Documents	137
SMTP Reception Using Internet Fax	138
Routing e-mail received via SMTP	139
JBIG Reception	140
Auto Fax Reception Power-Up	141
Printing Options	142
Print Completion Beep	142
Checkered Mark	142
Center Mark	143
Reception Time	143
Image Rotation	144
Page Separation and Length Reduction	144
Page Reduction	145
TSI Print (Transmitting Subscriber Identification Print)	146
If There Is No Paper of the Correct Size	146
Setting priority trays	147
Just size printing	147
4. Changing/Confirming Communication Information	149
Printing a List of Files in Memory (Print TX Standby File List)	149
Printing a File from Memory	151
Checking the Transmission Result (TX File Status)	153
Confirming on Display	153
Confirming by Report	154
Confirming by E-mail	155
Confirming by Report and E-mail	155
Communication Result Report (Memory Transmission)	156
Immediate TX Result Report (Immediate Transmission)	156
Communication Failure Report	157
Checking the Reception Result (RX File Status)	158
Confirming on Display	158
Confirming by Report	159
Journal	159
Printing the Journal	160
Journal	161
Transmitting Journal by E-mail	163
Journal by e-mail	163
Printing a File Received with Memory Lock	164
5. Fax via Computer	167
Sending Fax Documents from Computers	167
Before Use	168
Using the Software	168
LAN-Fax Driver	169
Address Book	169
LAN-Fax Cover Sheet Editor	170
Auto Run program	170
Installing Individual Applications	171
Setting LAN-Fax Driver Properties	172
Setting print properties	172
Making settings for option configuration	173
Basic Transmission	174
Specifying a destination using a destination list	175
Specifying a destination using Address Book	175
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	176
Specifying Options	177
To send a fax document at a specific time	177
To print a sender stamp	178
To attach a cover sheet	178
To display preview	178
Saving as files	178
Checking Transmission Using LAN-Fax Driver	179
Confirming Transmission Results by E-mail	180
LAN-Fax Result Report	181
Printing and Saving	181
Editing Address Book	182
Programming new destinations	182
Editing programmed destinations	183
Deleting programmed destinations	183
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	184
Editing Fax Cover Sheets	184
Creating a cover sheet	185
Attaching a created cover sheet	185
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	186
LAN-Fax Operation Messages	187
Programming Destination Information from Web Browser	188
To Edit Machine Properties Already Programmed	188
To Add New Receiver	189
6. Appendix	191
Programming Frequently Used Functions to User Function Keys	191
Optional Equipment	192
Handset	192
Specifications	193
Specifications Required for the Internet Fax Destination Machines	195
Maximum Values	196

Match case Limit results 1 per page

Transmission

Notes on Using Internet Fax

The following are notes about using Internet Fax:

•

When using the Internet Fax function, originals are sent at A4 size. Originals

larger than A4 are reduced to A4 size. If the receiver's machine is compliant

with the T.37 full mode, originals are sent at the size specified in the Address

Book.

•

When using Internet Fax transmission, documents are sent at “Detail” resolu-

tion, even if you have specified “Fine”. To send a document at “Fine”, config-

ure the Full Mode when registering the destinations in the Address Book.

•

If a transmission is not successful, this machine usually receives an e-mail er-

ror notification. However, e-mail error notifications may not be transmitted

for various reasons. It is recommended that you confirm receipt of important

document by calling the other party.

•

The level of security for Internet communications is low. It is recommended

that you use the telephone network for confidential communications.

•

Voice communication is not supported over a LAN.

•

Internet Fax delivery might be delayed due to network congestion. Use Inter-

net Fax transmission that bypasses the SMTP server, a public telephone line

fax, or IP-Fax whenever communication time is a concern.

•

If a power outage lasts about twelve hours, or the machine is disconnected

from the power outlet for about twelve hours, documents stored in the fax

machine's memory are deleted. If any document is deleted, the Power Failure

Report is automatically printed out when the main power switch is turned on.

Use this report to check which documents were deleted. Simply turning off

the power by pressing the Operation switch does not delete stored documents.

See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.

•

You may not be able to send large files as e-mail, depending on e-mail envi-

ronment conditions.

•

When available memory is low, you may not be able to send Internet Fax documents.

•

Because the machine sends documents as e-mail messages with an attached

TIFF-F image, viewer applications are required in order to view documents

when they are received on a computer.

•

With a large volume of document, it may take some time before transmission

starts. This is due to the time the machine requires to convert the data in memory.

Reference

p.32 “T.37 Full Mode”

p.36 “Paper Size and Scanned Area”

p.56 “Bypassing the SMTP server”

“Troubleshooting When Using the Facsimile Function”, Troubleshooting