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Bypassing the SMTP server, these settings, see System Settings, General Settings Guide and Using

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Transmission Bypassing the SMTP server You can send Internet Fax documents directly to their destinations without going through the SMTP server. 1 Important ❒ This function must be registered to a User Function key in advance. ❒ To use this function, the following settings must be made. For details about these settings, see "System Settings", General Settings Guide and "Using a Host Name Instead of an IPv4 Address", Network Guide. • In "System Settings", "SMTP" in "E-mail Communication Port", set the port number to "25". • To specify the host name of the other party as the domain part of the e-mail address, program the host name of the other party on the DNS server. ❒ If the other party's IPv4 address is not registered on the DNS server, specify the IPv4 address at the domain part of the e-mail address. ❒ To use this function, the other party's fax machine must be: • compatible with Internet Fax • connected to the same LAN as this machine • have its reception protocol set to SMTP ❒ SMTP authentication set on the other party's fax machine is disabled when Internet Fax is transmitted using this function. ❒ If an Internet Fax is transmitted from the other party using this function, even if reception is not successful, an Error Mail Notification is not sent to the sender. ❒ When an Internet Fax is transmitted using this function, even if transmission is not successful, the error e-mail is not sent from the server. ❒ When using this function, you cannot send Internet Fax documents to the administrator's e-mail address programmed on this machine. You can send Internet Fax documents directly to their destinations without going through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's email address is read as the SMTP server's address and transmissions bypass the SMTP server. Since this reduces load on the server, you can send faxes without having to take server to destination transfer time into account. There are two ways of specifying a destination, as follows: ❖ Specify the other party's host name Specify a destination's e-mail address by adding the other party's host name to the domain part of the e-mail address. Specify the address to the right of @ as follows: "host name", ". (dot)", and "domain name". xxxx@host name of the other party.domain name Example: The other party's e-mail address is "[email protected]" and the host name is "HOST"; [email protected] 56

Section	Page
FAX Option Type 2000 Operating Instructions Facsimile Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
NOTICE	11
Important Safety Instructions	14
Caution	14
How to Read This Manual	15
Symbols	15
Names of Major Options	15
Names of Major Functions	15
Reading the Display	16
Reading the Display Panel and Using Keys	17
Function List	19
1. Transmission	23
Transmission Modes	23
Selecting Type of Transmission	24
Memory Transmission	25
Sending multiple originals using the exposure glass (Memory Transmission)	28
Parallel Memory Transmission	29
Automatic Redial	29
Dual Access	30
Simultaneous Broadcast	30
If memory runs out while storing an original	31
ECM (Error Correction Mode)	31
Immediate Transmission	31
Sending multiple originals using the exposure glass (Immediate Transmission)	33
IP-Fax Functions	34
Terminology	36
Notes on Using IP-Fax	37
Functions Not Available for IP-Fax Transmission	37
Internet Fax Functions	38
Notes on Using Internet Fax	40
Functions Not Available for E-mail Transmission	41
Functions Not Available for E-mail Reception	41
E-mail Subject	41
T.37 Full Mode	42
Placing Originals	43
Acceptable Original Sizes	45
Paper Size and Scanned Area	46
If the Machine Cannot Detect the Size of Your Original	48
Original Sizes Difficult to Detect	49
Transmission with Image Rotation	50
Stamp	50
Detecting Blank Sheet	52
Scan Settings	53
Original Type	53
JBIG Transmission	54
Resolution	54
Image Density (Contrast)	55
Mixing Scan Settings for a Multiple Page Original	56
Specifying a Destination	57
Sending Over a Fax Line	57
Entering a pause	58
Entering a tone	58
Sending by IP-Fax	59
Regarding IP-Fax destinations	62
Sending to an E-mail Address	63
Bypassing the SMTP server	66
Using the Quick Dial Keys	68
Specifying a destination using the Quick Dial key	68
Specifying a group of destinations using the Quick Dial key	69
Checking the Specified Destination	71
Redial	72
Programming Destinations in the Address Book	74
Programming Destinations from Check Destination Screen	75
Programming Destinations from Redial Screen	76
Searching for a Destination in the Address Book	77
Search by Name	77
Search by Destination List	79
Search by Registration Number	81
Search by Fax Number	83
Search by E-mail Address	85
Search by IP-Fax Destination	87
Search by LDAP Server	89
On Hook Dial	93
Manual Dial	95
Memory Storage Report	96
Canceling a Transmission	97
Before the Original Is Scanned	97
While the Original Is Being Scanned	97
While the Original Is Being Transmitted	98
Before the Transmission Is Started	99
2. Send Settings	101
Sending at a Specific Time (Send Later)	101
Sender Settings	103
PIN Code Transmission	106
E-mail Options	108
Entering the Subject	108
Requesting a Reception Notice	109
Fax Header Print	112
Label Insertion	114
Setting SUB Codes for Transmission	116
Setting a Password	118
Setting SEP Codes for Reception	119
Entering a Password	121
SEP Code RX Reserve Report	121
SEP Code RX Result Report	122
Two-Sided Transmission (Double-Sided Transmission)	123
3. Reception	127
Types of Reception	127
Immediate Reception	127
Memory Reception	128
Substitute Reception	129
Receiving documents unconditionally	129
Receiving documents according to parameter-specified settings	130
Reception Modes	131
Manual Reception	131
Auto Reception	131
Switching the Reception Mode	132
Receiving Internet Fax Documents	133
Auto E-mail Reception	133
Manual E-mail Reception	134
Received Images	135
Reception Functions	137
Forwarding Received Documents	137
SMTP Reception Using Internet Fax	138
Routing e-mail received via SMTP	139
JBIG Reception	140
Auto Fax Reception Power-Up	141
Printing Options	142
Print Completion Beep	142
Checkered Mark	142
Center Mark	143
Reception Time	143
Image Rotation	144
Page Separation and Length Reduction	144
Page Reduction	145
TSI Print (Transmitting Subscriber Identification Print)	146
If There Is No Paper of the Correct Size	146
Setting priority trays	147
Just size printing	147
4. Changing/Confirming Communication Information	149
Printing a List of Files in Memory (Print TX Standby File List)	149
Printing a File from Memory	151
Checking the Transmission Result (TX File Status)	153
Confirming on Display	153
Confirming by Report	154
Confirming by E-mail	155
Confirming by Report and E-mail	155
Communication Result Report (Memory Transmission)	156
Immediate TX Result Report (Immediate Transmission)	156
Communication Failure Report	157
Checking the Reception Result (RX File Status)	158
Confirming on Display	158
Confirming by Report	159
Journal	159
Printing the Journal	160
Journal	161
Transmitting Journal by E-mail	163
Journal by e-mail	163
Printing a File Received with Memory Lock	164
5. Fax via Computer	167
Sending Fax Documents from Computers	167
Before Use	168
Using the Software	168
LAN-Fax Driver	169
Address Book	169
LAN-Fax Cover Sheet Editor	170
Auto Run program	170
Installing Individual Applications	171
Setting LAN-Fax Driver Properties	172
Setting print properties	172
Making settings for option configuration	173
Basic Transmission	174
Specifying a destination using a destination list	175
Specifying a destination using Address Book	175
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	176
Specifying Options	177
To send a fax document at a specific time	177
To print a sender stamp	178
To attach a cover sheet	178
To display preview	178
Saving as files	178
Checking Transmission Using LAN-Fax Driver	179
Confirming Transmission Results by E-mail	180
LAN-Fax Result Report	181
Printing and Saving	181
Editing Address Book	182
Programming new destinations	182
Editing programmed destinations	183
Deleting programmed destinations	183
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	184
Editing Fax Cover Sheets	184
Creating a cover sheet	185
Attaching a created cover sheet	185
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	186
LAN-Fax Operation Messages	187
Programming Destination Information from Web Browser	188
To Edit Machine Properties Already Programmed	188
To Add New Receiver	189
6. Appendix	191
Programming Frequently Used Functions to User Function Keys	191
Optional Equipment	192
Handset	192
Specifications	193
Specifications Required for the Internet Fax Destination Machines	195
Maximum Values	196

Match case Limit results 1 per page

Transmission

Bypassing the SMTP server

You can send Internet Fax documents directly to their destinations without go-

ing through the SMTP server.

Important

❒

This function must be registered to a User Function key in advance.

❒

To use this function, the following settings must be made. For details about

these settings, see “System Settings”, General Settings Guide and “Using a

Host Name Instead of an IPv4 Address”, Network Guide.

•

In “System Settings”, “SMTP” in “E-mail Communication Port”, set the

port number to “25”.

•

To specify the host name of the other party as the domain part of the e-mail

address, program the host name of the other party on the DNS server.

❒

If the other party's IPv4 address is not registered on the DNS server, specify

the IPv4 address at the domain part of the e-mail address.

❒

To use this function, the other party's fax machine must be:

•

compatible with Internet Fax

•

connected to the same LAN as this machine

•

have its reception protocol set to SMTP

❒

SMTP authentication set on the other party's fax machine is disabled when In-

ternet Fax is transmitted using this function.

❒

If an Internet Fax is transmitted from the other party using this function, even

if reception is not successful, an Error Mail Notification is not sent to the sender.

❒

When an Internet Fax is transmitted using this function, even if transmission

is not successful, the error e-mail is not sent from the server.

❒

When using this function, you cannot send Internet Fax documents to the ad-

ministrator's e-mail address programmed on this machine.

You can send Internet Fax documents directly to their destinations without go-

ing through the SMTP server. Internet Faxes are normally transmitted via the

SMTP server. However, with this feature the domain part of the destination's e-

mail address is read as the SMTP server's address and transmissions bypass the

SMTP server. Since this reduces load on the server, you can send faxes without

having to take server to destination transfer time into account.

There are two ways of specifying a destination, as follows:

❖

Specify the other party's host name

Specify a destination's e-mail address by adding the other party's host name

to the domain part of the e-mail address. Specify the address to the right of @

as follows: “host name”, “. (dot)”, and “domain name”.

xxxx@host name of the other party.domain name

Example: The other party's e-mail address is “[email protected]” and the

host name is “HOST”; [email protected]