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Ricoh Aficio MP C3000 General Settings Guide - Page 208

Divide & Send E-mail, E-mail Information Language, No. of Digits for Single Files - scan to email

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Scanner Features ❖ Divide & Send E-mail This function is effective only when [On] is selected for [Max. E-mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. • Yes (per Max. Size) • Yes (per Page) • Off When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2500) with the number keys. When [Multi-page: TIFF] or [Multi-page: PDF] is selected for [File Type], the image will not be divided even if [Yes (per Page)] is selected. When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software. When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded. Set the maximum e-mail size within the capacity of the SMTP server. ❖ E-mail Information Language Select the language in which email information such as title, document name, and sender's name is sent. 6 Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan- ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul. The e-mail text which is a template cannot be changed. ❖ No. of Digits for Single Page Files Sets digit number for serial number to attach to Single Page file name. • 4 Digits • 8 Digits ❖ Stored File E-mail Method Specify the e-mail setting for sending stored files. You can select [Send File] or [Send URL Link]. This setting can be used for the following: • Sending Stored Files by E-mail • Simultaneous Storage and Sending by E-mail If you select [Send File], actual files are attached to e-mails. If you select [Send URL Link], URL Links to file locations are attached to emails. 200

Section	Page
C2525/C3030/DSc525/DSc530/LD425c/LD430c/Aficio MP C2500/Aficio MP C3000 Operating Instructions General Settings Guide	1
Introduction	2
Important	2
Notes:	2
Notes:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	9
Symbols	9
Display Panel	10
Accessing User Tools (System Settings)	11
Changing Default Settings	11
Quitting User Tools	12
Menu Protect	12
1. Connecting the Machine	13
Connecting to the Interfaces	13
Connecting to the Ethernet Interface	14
Connecting to the USB Interface	15
Connecting to the IEEE 1394 Interface	16
Connecting to the IEEE 1284 Interface	17
Connecting to the IEEE 802.11b (Wireless LAN) Interface	18
Setup Procedure	18
Checking the Connection	19
Checking the Signal	20
Network Settings	21
Settings Required to Use the Printer/LAN-Fax	21
Ethernet	21
IEEE 1394 (IPv4 over 1394)	22
IEEE 802.11b (wireless LAN)	23
Settings Required to Use Internet Fax	24
Ethernet	24
IEEE 1394 (IPv4 over 1394)	25
IEEE 802.11b (wireless LAN)	27
Settings Required to Use E-mail Function	28
Ethernet	28
IEEE 1394 (IPv4 over 1394)	30
IEEE 802.11b (wireless LAN)	31
Settings Required to Use Scan to Folder Function	32
Ethernet	32
IEEE 1394 (IPv4 over 1394)	33
IEEE 802.11b (wireless LAN)	34
Settings Required to Use the Network Delivery Scanner	35
Ethernet	35
IEEE 1394 (IPv4 over 1394)	36
IEEE 802.11b (wireless LAN)	37
Settings Required to Use Network TWAIN Scanner	38
Ethernet	38
IEEE 1394 (IPv4 over 1394)	39
IEEE 802.11b (wireless LAN)	39
Settings Required to Use Document Server	40
Ethernet	40
IEEE 1394 (IPv4 over 1394)	41
IEEE 802.11b (wireless LAN)	42
Using Utilities to Make Network Settings	43
Interface Settings	43
Connecting the Machine to a Telephone Line and Telephone	52
Connecting the Telephone Line	52
Selecting the Line Type	53
2. System Settings	55
General Features	55
Output tray settings	58
Tray Paper Settings	59
Timer Settings	64
Interface Settings	66
Network	66
Parallel Interface	70
IEEE 1394	71
IEEE 802.11b	73
Print List	74
File Transfer	76
Administrator Tools	83
Program / Change / Delete LDAP Server	91
To program/change the LDAP server	91
To delete the programmed LDAP server	91
Programming the LDAP server	92
To enter an identification name	92
To enter a server name	92
To enter the search base	92
To enter a port number	93
To start SSL communication	93
To set authentication	93
To enter the user name and password	94
To test the connection	94
To set search conditions	95
To set search options	95
3. Copier / Document Server Features	97
General Features	97
Reproduction Ratio	102
Edit	106
Stamp	112
Background Numbering	112
Preset Stamp	113
User Stamp	116
Date Stamp	117
Page Numbering	119
Input/Output	122
Adjust Color Image	125
Settings for the Document Server	126
4. Facsimile Features	127
General Features	127
Scan Settings	130
Send Settings	131
Reception Settings	134
Initial Settings	140
Reception File Setting	145
Reception Report e-mail	146
Program / Change / Delete Scan Size	147
Deleting a scan size	148
Registering Fax Information	149
Registering Fax Information	150
Registering a Fax Header	150
Registering an Own Name	151
Registering Fax Header	151
Deleting Fax Information	152
Forwarding	153
Programming an End Receiver	154
Quitting the forwarding function	156
Forwarding Mark	156
Parameter Settings	157
Changing the User Parameters	163
Special Senders to Treat Differently	164
Authorized Reception	165
Reception File Print Quantity	166
Forwarding	166
Print 2 Sided	166
Memory Lock	167
Paper Tray	167
Programming/Changing Special Senders	167
Authorized RX (Authorized Reception)	169
Reception File Print Qty	169
Forwarding	170
Print 2 Sided	171
Memory Lock	171
Paper Tray	171
Programming Initial Set Up of a Special Sender	172
Deleting a Special Sender	175
Box Settings	176
Programming/Changing Personal Boxes	176
Deleting Personal Boxes	179
Programming/Changing Information Boxes	180
Deleting Information Boxes	183
Programming/Changing Transfer Boxes	184
Deleting Transfer Boxes	187
Printing the Box List	188
5. Printer Features	189
Test Print	189
Printing the configuration page	190
Interpreting the configuration page	190
Maintenance	192
System	193
Host Interface	197
PCL Menu	198
PS Menu	200
PDF Menu	201
6. Scanner Features	203
General Settings	203
Scan Settings	205
Send Settings	207
7. Registering Addresses and Users for Facsimile/Scanner Functions	209
Address Book	209
Managing names in the Address Book	212
Sending fax by Quick Dial	212
Sending e-mail by Quick Dial	212
Sending scanned files to a shared folder directly	213
Preventing unauthorized user access to shared folders from the machine	213
Managing users and machine usage	213
Registering Names	214
Registering Names	214
Changing a Registered Name	215
To change a registration number	216
Deleting a Registered Name	216
Authentication Information	217
Registering a User Code	218
Changing a User Code	219
Deleting a User Code	221
Displaying the Counter for Each User	222
Printing the Counter for Each User	223
Printing the Counter for All User	224
Clearing the Number of Prints	225
Fax Destination	226
Fax Destination	228
Registering a Fax Destination	228
Changing a Fax Destination	229
Using a Fax Destination as a sender	230
To change the fax number	230
To change the line	230
To change the SUB Code	231
To change the SEP Code	231
To set the International TX Mode	231
To select the fax header	231
To set label insertion	232
Deleting a Fax Destination	232
IP-Fax Destination	234
Registering an IP-Fax Destination	234
Changing a Registered IP-Fax Destination	235
Using the IP–Fax Destination as the sender	236
To change the IP-Fax Destination	236
To select the protocol	236
To program the SUB Code	237
To program the SEP Code	237
To set the International TX Mode	237
To select the fax header	237
Deleting a Registered IP-Fax Destination	238
E-mail Destination	239
Registering an E-mail Destination	239
Changing an E-mail Destination	241
Using the e-mail address as the sender	242
Deleting an E-mail Destination	242
Registering Folders	243
Using SMB to Connect	243
Registering a Folder	243
To locate the folder manually	245
To locate the folder using Browse Network	246
If a Login Screen Appears	246
Changing a Folder	247
To change the protocol	248
Deleting a registered folder	248
Using FTP to Connect	249
Registering a Folder	249
Changing a Folder	251
To change the protocol	252
Changing items under FTP	253
Deleting a Folder	253
Using NCP to Connect	254
Registering a Folder	254
To locate the folder manually	256
To locate the folder using Browse Network	256
Changing a registered folder	257
To change the protocol	258
Deleting a Folder	258
Registering Names to a Group	260
Registering a Group	260
Registering Names to a Group	261
Adding a Group to Another Group	263
Displaying Names Registered in a Group	264
Removing a Name from a Group	265
Deleting a Group Within Atnother Group	266
Changing a Group Name	268
Deleting a Goup	269
Registering a Protection Code	270
Registering a Protection Code to a Single User	270
Registering a Protection Code to a Group User	272
Registering SMTP and LDAP Authentication	273
SMTP Authentication	273
LDAP Authentication	275
8. Other User Tools	277
Maintenance	277
Changing the Display Language	278
Inquiry	279
Counter	281
Displaying the Total Counter	281
9. Appendix	283
Specifications for the Main Unit	283
Auto Document Feeder	287
Specifications for Options	288
Information about Installed Software	293
expat	293
NetBSD	294
Sablotron	296
JPEG LIBRARY	296
SASL	297
MD4	298
MD5	298
Samba(Ver 3.0.4)	299
RSA BSAFE	299
Open SSL	300
Open LDAP	305

Match case Limit results 1 per page

Scanner Features

200

❖

Divide & Send E-mail

This function is effective only when

[

]

is selected for

[

Max. E-mail Size

]

Select whether or not an image exceeding the size specified in

[

Max. E-mail Size

]

should be divided and sent using more than one e-mail.

•

Yes (per Max. Size)

•

Yes (per Page)

• Off

When

[

Yes (per Max. Size)

]

is selected, enter the Max. Number of Divisions (2-

500) with the number keys.

When

[

Multi-page: TIFF

]

[

Multi-page: PDF

]

is selected for

[

File Type

]

, the image

will not be divided even if

[

Yes (per Page)

]

is selected.

When

[

Yes (per Max. Size)

]

is selected, some received files may not be able to be

restored, depending on the type of e-mail software.

When

[

]

is selected, the e-mail is not sent if its size exceeds the limit, and an

error message appears. The scan file is discarded.

Set the maximum e-mail size within the capacity of the SMTP server.

❖

E-mail Information Language

Select the language in which email information such as title, document name,

and sender's name is sent.

Select one of the following 20 languages:

British English, American English, German, French, Italian, Spanish, Dutch,

Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan-

ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.

The e-mail text which is a template cannot be changed.

❖

No. of Digits for Single Page Files

Sets digit number for serial number to attach to Single Page file name.

•

4 Digits

•

8 Digits

❖

Stored File E-mail Method

Specify the e-mail setting for sending stored files. You can select

[

Send File

]

[

Send URL Link

]

. This setting can be used for the following:

•

Sending Stored Files by E-mail

•

Simultaneous Storage and Sending by E-mail

If you select

[

Send File

]

, actual files are attached to e-mails.

If you select

[

Send URL Link

]

, URL Links to file locations are attached to e-

mails.