Ricoh Aficio MP C5502 User Guide - Page 519

3. Restricting Machine Usage This chapter explains how to restrict use of the machine by the user. Restricting Usage of the Destination List The destination of faxes and scanned documents can be restricted to addresses that are registered in the Address Book. Similarly, registering a destination in the Address Book is prohibited if the destination is input manually. Restrict Use of Destinations / Restrict Adding of User Destinations The use of the destination list can be restricted separately under the scanner and fax functions. Restrict Use of Destinations (Fax), Restrict Use of Destinations (Scanner) Destinations for faxes or scanned documents are restricted to addresses registered in the Address Book. When a user is sending a document, it becomes impossible to enter the other party's fax number, email address or folder destination. Restrict Adding of User Destinations (Fax), Restrict Adding of User Destinations (Scanner) This setting prevents the registration of addresses into the Address Book using [Prg. Dest.] when a fax or scanned document is being sent if the address was input directly. Also note that with this setting, only the user administrator can register new users in the Address Book and change the passwords and other information of existing registered users. Also, note that even if you set these functions to [On], the user registered as destination can change their password. Only the user administrator can change items other than the password. 1. The user administrator logs in from the control panel. 2. Press [System Settings]. 3. Press [Administrator Tools]. 4. Press [ Next]. 75