Ricoh Aficio MP C5502 User Guide - Page 714
Other Security Functions, Fax Function
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7. Managing the Machine Other Security Functions This is an explanation of the settings for preventing leakage of information. It also explains the functions that are restricted when user authentication is used. Fax Function Not displaying destinations and senders in reports and lists This can be specified by the machine administrator. In [Facsimile Features], you can specify whether to display destinations and sender names by setting "Switch 04, Bit No. 4" and "Switch 04, Bit No. 5" in [Parameter Setting], under [Initial Settings]. Making this setting helps prevent information leaks, because unintended users cannot read destinations and sender names on both the sending and receiving side. For details, see "Facsimile Features", Fax. Stored Reception File User Setting This can be specified by the file administrator. In [Facsimile Features], you can specify which users can manage fax files stored on the hard disk by setting [Stored Reception File User Setting] to [On], under [Reception Settings]. To access the machine over the network, specified users must enter their user codes or login user names and passwords. Only authorized users can manage fax files stored on the hard disk. For details, see "Facsimile Features", Fax. Printing the Journal When user authentication is specified, the Journal is automatically set not to be printed in order to prevent automatic printing of personal information in transmission history. Also, if more than 200 transmissions are made, transmissions shown in the Journal are overwritten each time a further transmission is made. To prevent the transmission history from being overwritten, perform the following procedures: • In [Facsimile Features], set "Switch 03, Bit 7" in [Parameter Setting] under [Initial Settings] to change the setting for automatically printing the Journal. • In [Facsimile Features], set "Switch 21, Bit 4" in [Parameter Setting] under [Initial Settings] to send the Journal by e-mail. For details, see "Facsimile Features", Fax. 270
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