Ricoh Aficio MP C5502 User Guide - Page 552

4. Preventing Leakage of Information from Machines Deleting Data on the Hard Disk The machine's hard disk stores all document data from the copier, printer and scanner functions. It also stores the data of users' Document Server and code counters, and the Address Book. To prevent data on the hard disk being leaked before disposing of the machine, you can overwrite all data stored on the hard disk. You can also automatically overwrite temporarily-stored data. • Fax transmission data, fax numbers and network TWAIN scanner data are recorded in the memory installed on this machine. This information is not overwritten with the hard disk data. Conditions for Use When you use the erase-by-overwrite function, make sure to use it under the following conditions: • The machine is used in its normal state (i.e. it is neither damaged, modified nor are there missing components). • The machine is managed by an administrator who has carefully read and understood this manual, and can ensure the safe and effective use of this machine by general users. • Customer engineers dispatched from the manufacturer and its affiliated companies are trained in the maintenance of this machine. Instructions for Use • Before turning off the main power of the machine, always make sure that the Data Overwrite icon has turned to "Clear". • If the machine enters Energy Saver mode when overwriting is in progress, press the [Energy Saver] key to revive the display in order to check the icon. • The machine will not enter Low Power mode or Off mode (Sleep mode) until overwriting has been completed. • Should the Data Overwrite icon continue to be "Dirty" even after you have made sure that there is no data to be overwritten, turn off the main power of your machine. Turn it on again and see if the icon changes to "Clear". If it does not, contact your sales or service representative. 108