Western Digital WDBLGT0080KBK User Manual - Page 64

BEST PRACTICES Using the WD Sentinel DX4000 Efficiently „ The WD Sentinel server has many jobs to perform. Share data during business hours, and back up the computers during hours of inactivity. Keep the server powered on 24/7 to do its work. Replacing Drives „ The online removal of a drive forces a rebuild when the drive is replaced. Until the rebuild is complete, the RAID system is degraded and susceptible to unrecoverable failure should another drive be removed. Good practice is to only remove one drive at a time between rebuilds. „ Avoid pulling a drive out unless there is a failure. „ When a drive needs replacement, the WD Sentinel server is still functional but subject to a second drive failure that would result in the loss of data. To minimize this vulnerable time, a good practice is to have another drive ready to replace the failed drive. Sharing Files with External Users „ Create Employee-Specific Private Folders/Assign Permissions-Depending on the nature of your business and organizational structure, you may want to create a shared folder for each employee and give the respective employee Read/Write permissions for that folder. „ Create Shares for Vendors or Clients/Access Remotely-The built-in Remote Web Access feature enables collaboration on files and data not only among your employees but also with your clients and vendors. As a best practice, create a unique user account for each client and vendor you want to exchange data with and create a dedicated Shared Folder for each such external user. To prevent giving external users access to your sensitive data, make sure that the user accounts you create have the appropriate permissions for only the folders you have created for them. To start collaborating with your external users, just provide them with the domain address of your WD Sentinel server and their user name and password. WD SENTINEL DX4000 60 ADMINISTRATOR'S GUIDE