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Kyocera ECOSYS M5526cdw Kyocera NET ADMIN Operation Guide for Ver 3.2.2016.3 - Page 18

Selecting E-mail Settings, Device Communication, Database

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Administration SMTP Server Defines an SMTP server for sending notifications. This information must be complete and correct for e-mail notifications to work. If alert e-mail fails to arrive, check your antivirus software. Adding port 25 or java.exe to the exception list in your antivirus software may resolve the issue. Authentication Specifies the User name and Password, if SMTP authentication is required. E-mail setup When alerts and status e-mails are sent out, the address entered in Sender address will appear in the e-mail address line. Selecting E-mail Settings You can select settings for e-mail alerts and information to system administrators and subscribers. 1 In the navigation area, select Preferences > Mail server. 2 Under SMTP Server, enter the server name and port number. 3 Under Authentication, enter the User name and Password, when a SMTP server connection is required. 4 Under E-mail setup, enter the sender's e-mail address. 5 Click Test Email to make sure the e-mail feature works. In the Test Email dialog box, enter the recipient's e-mail address, and click OK. A test e-mail will be sent to the designated recipient. 6 Click Apply to save the e-mail settings, or click Reset to clear the settings. Device Communication You can choose the device communication mode on the Device Communication page. If Devices are using static IP addresses (or reserved leasers) is selected, the communication with devices is established by IP Address. If Device IP addresses are volatile and may change is selected, the communication with devices is established by hostname or hostname.domain. For DHCP, select Device IP addresses are volatile and may change. Note: After the Device Communication Mode is changed, KYOCERA Net Admin will not work until after the next discovery. We strongly recommend changing Device Communication Mode only at a time when the network is not in use. Database 2-11 KYOCERA Net Admin database backup compresses files into a zip file and saves it to a folder called C:\KNetAdminBackup. The system administrator can schedule a single backup, immediate or recurring backups. User Guide

Section	Page
Table of Contents	3
1 Login and Consoles	6
KYOCERA Net Admin Login	6
Starting and Logging In	6
Log Off	6
Consoles	7
Choosing a Console	7
Changing the Default Console	7
2 Administration	8
Roles and Users	8
Adding a Role	8
Adding a User	8
User Properties	9
Changing the Password	9
Unlocking a User	9
Subscriptions	10
Adding an Alert Subscription	10
Adding a Report Subscription	10
Editing a Subscription	11
Copying or Moving a Subscription	11
Networks and Agents	12
Adding Networks	12
Adding an IPv4 Network	12
Adding an IPv6 Network	13
Preparing Windows XP to Install a Remote Agent	13
Installing an Agent	13
Specifying Communication Settings	14
Communication Settings for SNMP Version	14
Scheduling Discovery	14
Deleting a Network	15
Network Properties	15
Start/Stop Discovery	16
USB Connections	16
Manage Installation Packages	16
Uploading Installation Packages	17
Upgrading an Agent	17
Mail Server	17
Selecting E-mail Settings	18
Device Communication	18
Database	18
Backing Up a Database	19
Restoring a Database	19
Log View	19
Creating a Log File	20
Selecting Log File Storage	21
Exporting a Log File Manually	21
Scheduled Jobs	21
Security	22
3 Device Manager	23
Manage Groups	23
Add Group	23
Dynamic Groups	23
Device Filters	23
Adding a Dynamic Group	24
Editing a Dynamic Group	24
Converting a Dynamic Group	24
Manual Groups	24
Adding a Manual Group	25
Editing a Manual Group	25
Preferences	25
Polling Defaults	25
Setting Polling Defaults	26
Alert Configuration	26
Creating a Custom Alert	26
Special Settings	26
Alert Details	27
Toner Level Alerts	27
Custom Properties	27
Setting Custom Properties	27
Removing Custom Properties	27
List View	28
User Preferences	28
Global Characteristics	28
Saving Changes	28
Scrolling and Resizing the Window	28
Set Rows per Page	29
Setting Rows per Page	29
Edit Default List Views	29
Editing Default List View Tabs	29
Add Tab	30
Creating a Tab	30
Import Default Tab	30
Importing a Default Tab	30
Edit Tab	30
Renaming a Tab	31
Changing the Tab Order	31
Changing the Column Content and Order	31
Resetting System Defaults	31
Deleting a Tab	32
Map View	32
Map View Toolbar	32
Map Background	33
Adding or Replacing a Map Background	33
Removing a Map Background	33
Changing the Size of the Map Background Image	34
Printing Device Icons in the Map Background	34
Device Icon Properties	34
Selecting Icon Properties	34
Hide or View Waiting Area Icons	35
Links	35
Creating a Link	35
Hiding Icons for Linked Group Devices	35
Removing a Link	36
Saving Map Settings	36
Subscriptions	36
Adding an Alert Subscription	36
Adding a Report Subscription	37
Adding Devices	37
Refresh	38
Select All	38
Open Device Home Page	38
Status Filter	38
Setting a Status Filter	38
Show or Hide Unmanaged Devices	39
Multi-Set	39
Multi-Set Installation	39
Configuring Selected Devices	40
Multi-Set Log File	41
Device Applications	41
Installing an Application	41
Activating an Installed Application	42
Certificate Setup	43
Importing a Certificate	43
Deleting a Certificate	44
Assigning a Device Certificate to Protocols	45
Certificate Setup Log File	46
Firmware Upgrade	46
Risks and Recovery Options	46
Upgrading the Firmware	47
Send Data	49
Sending Data by TCP or IPPS	49
Automatic Device Configuration	49
Adding a Device Configuration Policy	50
Editing a Device Configuration Policy	51
Device Properties	51
Displaying Device Properties	52
Device Properties for a Single Device	52
Device Properties for Multiple Devices	53
Manage Reports	54
Creating a Device Manager Report	54
Editing Device IDs and Device Properties	54
Selecting a Report Template	55
Creating a Report Template	55
Renaming a Report Template	55
Create Report Subscriptions	55
Creating a Report Subscription for Groups	56
Export a Report	56
Search	56
Searching for Printing Devices	57
4 Multi-Set Template Editor	58
Creating New Settings	58
Editing a Multi-Set Template	58
Importing a CSV File	59
Adding an Existing Template File	59

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Administration

SMTP Server

Defines an SMTP server for sending notifications. This information must be

complete and correct for e-mail notifications to work. If alert e-mail fails to

arrive, check your antivirus software. Adding port 25 or java.exe to the

exception list in your antivirus software may resolve the issue.

Authentication

Specifies the

User name

and

Password

, if SMTP authentication is required.

E-mail setup

When alerts and status e-mails are sent out, the address entered in

Sender

address

will appear in the e-mail address line.

Selecting E-mail Settings

You can select settings for e-mail alerts and information to system

administrators and subscribers.

In the navigation area, select

Preferences

Mail server

Under

SMTP Server

, enter the server name and port number.

Under

Authentication

, enter the

User name

and

Password

, when a SMTP

server connection is required.

Under

E-mail setup

, enter the sender's e-mail address.

Click

Test Email

to make sure the e-mail feature works. In the

Test Email

dialog box, enter the recipient's e-mail address, and click

. A test e-mail will

be sent to the designated recipient.

Click

Apply

to save the e-mail settings, or click

Reset

to clear the settings.

Device Communication

You can choose the device communication mode on the Device Communication

page.

Devices are using static IP addresses (or reserved leasers)

is selected,

the communication with devices is established by IP Address.

Device IP addresses are volatile and may change

is selected, the

communication with devices is established by hostname or hostname.domain.

For DHCP, select

Device IP addresses are volatile and may change

Note:

After the

Device Communication Mode

is changed,

KYOCERA Net

Admin

will not work until after the next discovery. We strongly recommend

changing

Device Communication Mode

only at a time when the network is

not in use.

Database

KYOCERA Net Admin database backup compresses files into a zip file and

saves it to a folder called C:\KNetAdminBackup. The system administrator can

schedule a single backup, immediate or recurring backups.

2-11

User Guide