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Brother International MFC 5440CN Software Users Manual - English - Page 119

Using the Scan key, Scan to E-mail (PC)

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Using the Scan key Scan to E-mail (PC) When you select Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. The ControlCenter2.0 will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white or color document and it will be sent with the E-mail from the PC as an attachment. For Network Scanning the ControlCenter2.0 selections are used only for configuring the Scan button. You will not be able to initiate a network scan from the ControlCenter2.0. You can change the (Scan) configuration. (See E-mail on page 3-9.) 1 Load your document. 2 Press (Scan). 3 Press ▲ or ▼ to select Scan to E-Mail. Scan to E-Mail Press Menu/Set. 4 Press ▲ or ▼ to select PC. Press Menu/Set. -OR- If there are no other selections, go to Step 5. 5 Press ▲ or ▼ to select the destination PC you want to use for E-mailing your document. Press Menu/Set. If the LCD prompts you to enter a Pin number, enter the 4-digit Pin number for the destination PC on the control panel. Press Black Start or Color Start. The machine will start the scanning process. NETWORK SCANNING 7 - 5

Section	Page
SOFTWARE USER’S GUIDE	1
Table of Contents	2
1 Using the machine as a printer	9
(For Windows®)	9
Using the Brother printer driver	9
Features	9
Choosing the right type of paper	10
Printing a document	10
Simultaneous printing and faxing	11
Clearing data from the memory	11
Checking the Print Quality	11
Printer operation key	11
Job Cancel (MFC-5440CN only)	11
Status Monitor (Windows® only)	12
Watching the machine’s status	12
How to turn off the status monitor	13
Printer driver settings (Windows® only)	14
How to access the printer driver settings	14
Basic tab	15
Media Type	16
Quality	16
Enhanced Print Settings	17
Bi-Directional Printing	18
Enhanced Normal Printing	18
Color Enhancement (True2Life®)	18
Paper Size	20
Page Layout	21
Border Line	21
Orientation	21
Copies	22
Collate	22
Reverse Order	22
Paper Tray (MFC-5840CN only)	22
Advanced tab	23
Color	24
Color/Grayscale	24
Image Type	24
Custom Image Type	25
Halftone Pattern	26
Scaling	27
Watermark	28
In background	28
In Outline Text (Windows® 2000 Professional/XP Only)	28
Print Watermark	28
Watermark Style	29
Device Options	30
Print Date & Time	30
Quick Print Setup	31
Status Monitor	31
Support tab	32
Brother Solutions Center	32
Web Update	32
Check Setting	32
2 How to scan using Windows®	33
Scanning a document (For Windows® XP only)	34
WIA compliant	34
How to access the scanner	34
Scanning a document into the PC (MFC-3240C and MFC-3340CN only)	35
Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN)	37
Scanning a document using the ADF	37
Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN)	39
Brother Scanner Utility	41
TWAIN compliant scanner driver for Windows® XP	41
Scanning a document	42
TWAIN compliant	42
How to access the Scanner	43
Scanning a document into the PC	44
Scanning a whole page	44
Pre-Scanning to crop a portion you want to scan	45
Settings in the Scanner window	47
Image Type	47
Resolution	48
Scan Type	49
Brightness	49
Contrast	49
Document Size	50
Using the Scan key (For USB cable users)	52
Scan to E-mail	53
Scan to Image	53
Scan to OCR	54
Scan to File	54
Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN)	55
Changing the default quality	57
Changing the default black & white file format	57
Changing the default color file format	57
Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR	58
Viewing items	59
Organizing your items in folders	60
Quick links to other applications	60
ScanSoft® OmniPage® OCR lets you convert image text into text you can edit	61
You can Import items from other applications	61
You can Export items in other formats	62
Exporting an image file	62
How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR	62
3 Using the ControlCenter2.0	63
(For Windows®)	63
ControlCenter2.0	63
How to turn off the AutoLoad feature in ControlCenter2.0	64
SCAN	65
CUSTOM SCAN	65
PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C)	66
COPY	66
PC-FAX	67
DEVICE SETTING	67
SCAN	68
Image (example: Microsoft Paint)	68
OCR (Word Processing program)	70
E-mail	71
File attachments	72
File	73
CUSTOM SCAN	74
Customizing a user-defined button	75
Scan to Image:	75
Scan to OCR:	76
Scan to E-mail:	77
Scan to File:	78
PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C)	79
Open PCC Folder (PCC: PhotoCapture Center™)	79
Copy From PCC (PhotoCapture Center™)	80
Copy To Application	81
COPY	82
PC-FAX	84
Send	84
Receive / View Received (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only)	85
Address Book	86
Setup	86
DEVICE SETTING	87
Remote Setup (not available for MFC-210C)	87
Quick-Dial (not available for MFC-210C)	88
Ink Level	88
4 Using MFC Remote Setup	89
(For Windows®)	89
MFC Remote Setup (not available for MFC-210C)	89
5 Using Brother PC-FAX software	91
(For Windows®)	91
PC-FAX sending	91
Setting up user information	92
Sending setup	93
Outside line access	93
Include header	93
User interface	94
Simple style	94
Facsimile style	94
Address Book	95
Speed-Dial setup	96
Brother Address Book	97
Setting up a Member in the Address Book	98
Setting up a Group for Broadcasting	99
Editing Member information	100
Deleting a Member or Group	100
Exporting the Address Book	100
Importing to the Address Book	102
Setting up a Cover Page	104
Entering Cover Page Information	105
Sending a file as a PC-FAX using the Facsimile style user interface	106
Redial	107
Sending a file as a PC-FAX using the Simple style user interface	107
Setting up PC-FAX receiving (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only)	109
Running PC-FAX Receiving	109
Setting up your PC	109
Viewing new PC-FAX messages	110
6 Using the PhotoCapture Center™ from your PC	111
(For Windows®) (not available for MFC-5440CN and MFC-3240C)	111
For USB cable users	111
For Network cable users	113
7 Network Scanning	115
(not available for MFC-3240C and MFC-210C)	115
Network License	115
Registering your PC with the machine	116
Using the Scan key	119
Scan to E-mail (PC)	119
Scan to Image	120
Scan to OCR	121
Scan to File	122
8 Using your machine with a Macintosh®	123
Setting up your USB-equipped Apple® Macintosh®	123
Media Type	124
Quality	124
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X)	126
Choosing page setup options	126
Choosing printing options	127
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2)	128
Sending a fax from your Macintosh® application	130
For Mac OS® X users	130
Drag a vCard from the Mac OS® X Address Book application	132
For Mac OS® 8.6 - 9.2 users	133
Scanning from a Macintosh® (not available for Mac OS® 8.6)	136
Accessing the scanner	136
Scanning an image into your Macintosh®	137
Scanning a whole page	137
Pre-Scanning an image	138
Settings in the Scanner window	139
Image	139
Scanning Area	141
Business Card Size (not available for MFC-3240C and MFC-3340CN)	141
Adjusting the Image	142
Using Presto!® PageManager®	143
Highlights	143
System requirements for Presto!® PageManager®	144
Technical Support	144
Using the ControlCenter2.0 (For Mac OS® X 10.2.4 or greater)	146
How to turn off the AutoLoad feature in ControlCenter2.0	147
SCAN	148
CUSTOM SCAN	148
COPY	149
DEVICE SETTINGS	149
SCAN	150
Image (example: Apple PreView)	150
OCR (Word Processing program)	152
E-mail	153
File attachments	154
File	155
CUSTOM SCAN	156
Customizing a user-defined button	157
Scan to Image:	157
Scan to OCR:	158
Scan to E-mail:	159
Scan to File:	160
COPY	161
DEVICE SETTINGS	163
Remote Setup (not available for MFC-210C)	163
Quick-Dial (not available for MFC-210C)	164
Ink Level	164
MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for MFC-210C)	165
Using the PhotoCapture Center™ from a Macintosh® (not available for MFC-3240C and MFC-5440CN)	167
Index	169