Canon FAXPHONE L100 FAXPHONE L100 Basic Operation Guide

Canon FAXPHONE L100 Manual

Canon FAXPHONE L100 manual content summary:

  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 1
    This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read Important Safety Instructions first ĺp. . Keep this manual for future reference. For information about advanced operations and specifications, see the e-Manual included on the User Software
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    the machine. Basic Operation Guide This Manual The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions. e-Manual The e-Manual includes information about all functions and configurations of the machine. This manual is included on the User Software CD
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    correctly and avoid damage to the machine or property. Indicates a clarification of an operation or additional explanations for a procedure. Reading these notes is highly recommended. Keys and Buttons Used in This Manual In this manual, the following styles are used to represent keys, messages
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    ratios. Fax One-touch/Coded/Group Dialing → p.45 Specify fax destinations using onetouch keys, coded dial, and group dial. Receiving in the Memory → p.54 • Store received faxes in the memory. • Print or forward the received fax after confirming the sender. Sequential broadcasting → p.47 Send the
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    a Document ...32 Print Multiple Pages onto One Sheet ...33 Print a Poster ...34 Add Watermarks to a Printout ...35 View and Cancel Print Jobs...36 Fax Register Numbers in the Address Book ...38 Registering Numbers to One-Touch Keys ...38 Registering Numbers to Coded Dialing Codes ...39 Registering
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    Toner Cartridge ...68 Manage Using the Report and List Functions ...71 Troubleshooting Clear Jams ...74 Clearing Document Jams in the Feeder...75 Clearing Paper Jams Inside the Machine ...75 Resolve a Displayed Message ...78 Resolve an Error Code ...79 Improve Output Quality ...80 Resolve a Problem
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    and how to load the documents or paper. Read this chapter first. Learn the Names and Functions of Each Part of the Machine ...8 Front Side ...8 Back Side ...10 Learn the Functions of the Operation Panel ...11 Switch between Copy and Fax Mode...13 Enter Text ...14 Set Date and Time ...15 Load
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    return tray. Document guide Adjust these guides to fit the document. Operation panel Use the panel to control the machine (→p.11). Handset Use the handset to make a phone call. Output tray Printed documents are output here. Paper stopper Use the paper stopper to prevent paper from falling out
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    Open this cover to access the toner cartridge or clear paper jams. Toner guides When inserting the toner cartridge, fit the protrusions on the toner cartridge into these guides. Power button Lift handles (left, right) Hold these handles to lift or transport the machine. Turn the power ON or OFF
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    Connect the handset. Speaker Emits sounds such as telephone rings and error tones. Power socket Connect the power cord. Telephone line jack Connect line. External device jack Connect an external telephone. Rating label The machine's serial number (consists of three letters and a 5-digit number
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    size and type for the paper cassette (→p.23). Press to manually print reports and lists (→p.71). Clear 0 to 9 (Numeric Keys) Press to delete letters and numbers. Press to enter letters and numbers. • Press to switch the character entry * # mode. • When sending a fax, press to switch between
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    Fax mode (→p.13). Open the cover to press between 16 and 30. One-touch Speed Dial Keys Press to specify recipients registered to one-touch keys (→p.45). Processing/Data Indicator The indicator blinks while sending or receiving data and remains lit when jobs are waiting in memory. Error Indicator
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    . If you do not operate the machine for a while, the machine returns to the Fax mode (standby mode) automatically. Copy Mode Copy: Press Start 100% 1 LTR Density: + -0 Original Type: Text/ ...Copy Ratio: 100% 01 Displays the copy ratio, paper source, paper size, and number of copies. To change
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    Unit Name Entry Mode: A TUV WXYZ (Not available • Press to delete the last character. • Press and hold to delete all text. • Press to move the cursor. • until the letter "N" appears on the screen. CANON ▌ Press [*] to switch the entry mode to . Press [1] to enter "1."
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    Set Date and Time If incorrect date or time is printed on faxes or reports, change the date and time settings. Basic Operation 1 2 3 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to
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    edges a few times on a flat surface. 4 Neatly place the documents face down. • Do not exceed the load limit guides (A). 5 Align the document guides tightly to the width of the document. IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. 16
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    . • Do not scan the same document more than 30 times. When a document is scanned repeatedly, the paper can become wrinkled, earmarked, or torn, which may result in paper jams. • You can load documents that meet the following requirements in the feeder. Size (Width x Length): 5" x 5 1/2" (127 mm
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    or precautions, see [Basic Operation]  [Loading paper] in the e-Manual. To prevent paper jams, do not use any of the following: • Wrinkled or creased paper • Curled or rolled paper • Torn paper • Damp paper • Paper printed with a thermal transfer printer (Do not copy on the reverse side.) Step
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    Lift the dust cover. 2 Spread the paper guides a little wider than the paper size. 3 Gently load the paper into the paper cassette with the print side face up, until the edge of the paper stack meets the back of the paper cassette. • Make sure that the paper stack does not exceed the load limit
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    and length of the paper. IMPORTANT If the paper guides are too loose or too tight, this may result in misfeeds or paper jams. 5 6 Close the dust cover. Specify the loaded paper size and type (→p.23). Loading Small Size Paper Use small paper guide when loading small paper, such as postcards, in
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    7 Adjust the paper guide tightly to the length of the paper. Basic Operation IMPORTANT If the paper guides are too loose or too tight, this may result in misfeeds or paper jams. 8 9 Close the dust cover. Specify the loaded paper size and type (→p.23). 21
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    the flaps face up. Envelope No.10, DL, ISO-C5 Envelope ISO-B5 Paper with a Letterhead or Logo Loading orientation Load the paper properly by following the instructions below. Load the paper with the printed side face up. When printing with When printing with portrait layout landscape layout 22
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    press [OK]. Press [▲] or [▼] to highlight the desired paper size, and then press [OK]. • To specify the paper size manually, select , and then refer to "Specify a Paper Size Manually" at the bottom of this page to specify the size. Paper Size LTR LGL STMT EXEC 4 Press [▲] or [▼] to
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    the machine will not enter the Sleep mode, because an operation is in progress or an error has occurred. By default, the machine specify a time. Use the Toner Saver Mode You can set whether or not to conserve toner when copying or faxing. When using the Toner Save mode, the output may
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    Copy This chapter describes basic copy functions. Make a Basic Copy ...26 Enlarge or Reduce Copies ...27 Adjust the Image Quality for Copy ...27 Adjusting the density ...27 Selecting the Document Type ...28 View and Cancel Copy Jobs ...28 Change the Default Copy Settings ...29 25
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    Make a Basic Copy 1 Place documents (→p.16). Place documents face down. IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. 2 3 Switch to the Copy mode (→p.13). Enter the desired copy quantity (1 to 99) with the alphanumeric keys. ] (Clear) to
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    document type: If is set to , will be changed to . Adjusting the density You can make the density brighter most suitable for the document. Density Auto Density Manual Density - + - : Less density (lighter) + : More density (darker) 5 Press [ ]
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    Selecting the Document Type Select the appropriate document type. 1 2 3 4 Place documents (→p.16). Switch to the Copy mode (→ p.13). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight the appropriate document type, and then press [OK].
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    Change the Default Copy Settings You can change the default copy settings that are applied when the machine is restarted or [ ] (Reset) is pressed. 1 2 3 4 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and
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    30
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    a Document ...32 Print Multiple Pages onto One Sheet ...33 Print a Poster ...34 Add Watermarks to a Printout ...35 View and Cancel Print Jobs...36 Before using the printing functions, connect the machine to the computer and install the printer driver on the computer. See the Starter Guide to learn
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    sure that the computer and the machine are connected properly, and the FAX L Drivers are installed on the computer. Open a document from an application, and then open the Print window. Select your printer. 4 Click [Print] to start printing. Canceling Print Jobs Press [ ] (Stop) twice. Enlarge or
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    Pages onto One Sheet You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single sheet of paper. This feature allows you to save paper or to view several pages at once. 1 2 3 Open a document from an application, and then open the Print window. Select your printer
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    numbers of divided pages wide by high). 4 5 6 Click [OK] to return to the Print window. Click [OK] to start printing. Make a poster by gluing or taping the printouts together. You cannot combine this feature with watermark printing, manual scaling, or printing multiple pages onto one sheet. 34
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    3 Open a document from an application, and then open the Print window. Select your printer, and then open the Printing Preferences window. Click the [Page Setup] tab, and then specify the settings for watermark printing. Print Select to add watermarks. Select the desired watermark. 4 To create
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    or in progress. 1 2 3 Press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK]. View the details of print job or cancel the job. • Press [▲] or [▼] to view the print job status. • Press [OK ] to view the detailed information. • To cancel the job
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    asked questions about the receive mode. About PC Fax You can fax documents directly from a computer using PC Fax (Fax driver). By faxing directly from the computer, you can reserve paper and toner, and send a higher-quality fax document. See "PC Fax" in the e-Manual. Register Numbers in the
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    Export Tool that is supplied on the User Software CD-ROM, you can export address book entries that are registered to the machine or import the entries that are created or edited from the FAX L Driver. Registering Numbers to One-Touch Keys To send a fax to a destination registered to a one-touch key
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    to highlight , and then press [OK]. Name (Max 16 char.) CANON Entry Mode: A 9 Press [▲] or [▼] to highlight < Coded Dialing Codes To send a fax to a destination that is registered to a coded dialing code, see "Using the Coded Dialing Codes" (→p.45). 1 2 3 4 5 6 7 Switch to the Fax
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    can register a group of multiple recipients to an one-touch keys or a coded dialing code. It is useful when sending a fax to multiple destinations at once. • Register group addresses to an unused one-touch key or coded dialing IMPORTANT codes. Make sure that you leave some unused one-touch keys or
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    [OK]. • If you selected in step 4, proceed to step 7. Press [▲] or [▼] to highlight , and then press [OK]. Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK]. Name (Max 16 char.) CANON Entry Mode: A Fax 9 Press [▲] or [▼] to
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    [▲] or [▼] to highlight the desired option, and then press [OK]. • For a one-touch key or coded dialing code, edit the name, fax number, one-touch key, or coded dialing code. • For a group, edit the group name, delete destinations registered to the group, or add new destinations
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    For documents that contain very fine text Fax 5 Send a fax to the desired destination (→p.44). Changing the Default Settings You can change the default settings that is applied when the machine is restarted or [ (Reset) is pressed. ] 1 2 3 4 5 6 7 8 Press [ ] (Menu). Press [▲] or [▼] to
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    guides are too loose or too tight, this may result in misfeeds or paper jams. 2 3 Switch to the Fax Mode (→p.13). Enter the recipient's fax . The fax is sent when the scanning is complete. If the recipient's line is busy or an error occurs, the machine automatically redials the last destination.
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    : Auto Resolution: 200 X 1... ] (Clear) and then press another one-touch key. Fax 5 Press [ ] (Start). Using the Coded Dialing Codes You can easily send faxes to a destination registered to a coded dialing code. You can send faxes to multiple destinations at once, if a group is registered to
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    the desired recipient, and then press [OK]. Press [ ] (Start) to start sending. Redialing If you send faxes by entering the fax number manually, the last three destinations are stored in the memory. You can send faxes to the stored destinations. 1 2 3 4 Place documents (→p.16). Switch to the
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    available up to 10 destinations. • To confirm or delete destinations, press [▲] or [▼] to highlight , and tnen press [OK ]. Press [ ] (Start). Sending a Fax at a Preset Time You can automatically send a pre-scanned fax at a preset time. 1 2 3 4 Place documents (→p.16
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    after the international access code to reduce this problem. 1 2 3 4 Place documents (→p.16). Switch to the Fax Mode (→p.13). Use the alphanumeric keys to enter the international access code. • For details about international access codes, contact your telephone service provider. Press [ ] (Pause
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    following cases, follow the procedure below to send faxes: • If you want to call a recipient before sending a fax • If the recipient's machine cannot receive a fax automatically To use this function, you must connect the handset or an external telephone to the machine. If they are not connected, use
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    Do you want to automatically receive faxes? mode Yes C Connect t an external t l telephone to the machine (if necessary). See "Using the Machine for Faxing andPhoning"(→p.51). No mode See "Using the Machine Primarily for Phoning" (→p.52). • For details about each
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    the caller will hear a fax tone. To change the number of rings before the machine receives a fax, press [ ] (Menu)     , and then specify the number of rings. Fax Using the Machine for Faxing and Phoning Set the fax receive mode to
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    then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answer When a Fax or Call Comes In The connected answering machine answers the call, and if the call is a fax, the machine starts receiving the fax. If the call is a voice call, the answering machine answers and records the caller's message
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    the call is a fax, you will hear a beep. See "Receiving Faxes in Manual Mode," to manually switch to receive mode. Receiving Faxes in Manual Mode If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the procedure below to manually switch to receive mode. When Using
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    memory only for a specified time. When the preset time starts, the machine is switched to receive fax into the memory. When the preset time ends, faxes stored in the memory are automatically printed and the memory receiving feature is deactivated. 6 7 After you have specified
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    specify destination, and then press [OK]. Printing Received Fax Documents When the memory receiving is deactivated, all faxes stored in the memory are automatically printed. The machine do not support the function to select fax documents to print. Delete the unnecessary documents first. IMPORTANT
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    Status Monitor/Cancel) to close the screen. 5 Change the Fax Settings You can change the fax settings for sending and receiving to suit your needs. Changing Fax Sending Settings 1 2 3 4 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to
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    Telephone Number> Options Bold: Default settings Details Register your machine name (the name of company or the user) or a fax number for the machine. The name and number that you register will appear at the top of the fax. If you cannot send a fax, change the line type. Pulse
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    , one-touch keys, or coded dialing codes Specify whether or not to allow faxes to be sent via a computer's fax driver. Specify whether or not to restrict sending faxes from history by ] (Redial). pressing [ Specify whether or not to require a confirmation before sending a fax. If you activate this
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    at the bottom of the page when printing received faxes. 01/01/2011 SAT 02:07 PM [TX/RX NO 5001] P.0001 Off On Off On Specify whether or not to continue printing received faxes when the toner is nearly out. The Error Correction Mode (ECM) automatically
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    remotely instruct the machine to switch to fax mode when an external telephone is connected. To send the instruction to the machine, ring before the machine automatically switches to fax mode. This option is available when the receive mode is set to . Changing Communication Management
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    sending or receiving faxes. Generally, received documents are immediately printed. However, you can specify whether or not to store received faxes in memory before printing. You can then print the stored faxes at any time or delete them without printing to save paper. Fax
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    62
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    Maintenance and Management This chapter describes how to clean the machine and replace the toner cartridge, and explains the report and list functions used for managing the machine. Clean the Machine ...64 Cleaning the Exterior and Interior ...64 Cleaning the Fixing Unit ...65 Cleaning the Feeder
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    the printer to dry completely. Reconnect all cables, and then turn on the power. Cleaning the Interior 1 2 3 Turn off the machine and disconnect all cables from the machine. Remove any documents from the feeder. Lift the upper unit, open the toner cover, and then remove the toner cartridge. 64
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    toner or paper debris from interior of the machine, with a soft, dry cloth that is clean and lint-free. 5 6 7 Insert the toner cartridge. Close the toner the toner stains. Maintenance and Management Cleaning the Fixing Unit Clean the fixing unit when black streaks appear on printed pages. 1
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    with a well wrung out cloth dampened with water, and then wipe them with a soft and dry cloth. When cleaning the machine, do not use tissue paper, paper towels, or similar materials for cleaning. They can generate static electricity. 4 Lower and close the operation panel until it is locked
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    is not improved, replace the toner cartridge (→p.68). When the message appears on the display, the incoming faxes will be stored in the memory without printing. You can also set to print the received faxes, however, the printed documents may be light or
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    distribute the toner. 3 Insert the toner cartridge, close the upper unit, and then lower the operation panel. Replacing the Toner Cartridge You can purchase replacement toner cartridges from your local authorized Canon dealer. Supported genuine Canon toner cartridge: Canon Cartridge 128 Starter
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    pull it out of the toner cartridge completely. • If any tape remains in the toner cartridge, this may result in poor print quality. If you are using the Fax, please note that you can only print the received data once, because the received data is deleted once it is printed. • Dispose of the packing
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    . • Follow all local and federal regulations when disposing of the sealing tape removed from the new toner cartridge. • Canon will collect and recycle your used toner cartridges (→p.84). • For more details about handling toner cartridges, see [Replacing Toner Cartridge] in the e-Manual. 70
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    To set the report not to be printed automatically, If an error occurs while sending or receiving faxes, report is printed automatically. Confirm the error code printed on the report and resolve the problem (→p.79). Job No. Address Name Start Time Call Length Sheets Result 0123 0123456789 name 01/01
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    72
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    Troubleshooting This chapter describes how to clear paper jams and how to cope with problems that you cannot solve. Clear Jams ...74 Clearing Document Jams in the Feeder...75 Clearing Paper Jams Inside the Machine ...75 Resolve a Displayed Message ...78 Resolve an Error Code ...79 Improve Output
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    cold water. Do not wash with warm water, as this will set the toner and cause it to stain your skin or clothing. When removing jammed documents or paper: If paper is jammed, remove it carefully so that no pieces of paper remain inside the machine according to the displayed message. Also, do not put
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    close the operation panel until it is locked. ※ Push down the operation panel until it is locked. Troubleshooting Clearing Paper Jams Inside the Machine Follow the procedure below to remove jammed paper. 1 2 Lift the upper unit, and then open the toner cover. Remove the toner cartridge. 75
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    (B) until the leading edge emerges from the machine. (A) (B) 5 When the leading edge emerges, hold both sides of the jammed paper and carefully pull it out. 6 Lift the dust cover, and then remove any paper loaded in the paper cassette. 7 Remove any jammed paper by pulling it gently. 76
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    cartridge, close the toner cover, and then lower the upper unit. CAUTION Do not touch the fixing unit (A). Touching the fixing unit (A) may cause burns as it becomes very hot during use. Do not touch the transfer roller (B). Touching the transfer roller may damage the machine. Troubleshooting
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    , replace the toner cartridge (→p.68). The toner is nearly out. • If this message is displayed during copying or printing, the current job will continue normally. • If this message is displayed while receiving a fax, the incoming fax will be stored in
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    Length Sheets Result 0123 0123456789 name 01/01 02:07 AM 01'15 1 NG #018 Busy/No Signal Error code Error Code #001 Cause A document jam has occurred. Action Remove the jammed document. When sending a fax: • Reduce the scanning resolution, and try to send the document again. When receiving a fax
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    being used (→p.18). • Print a test page with new paper. • If the machine is not in use for a long after the toner cartridge has The printed paper has vertical streaks been replaced, change the settings from the operation panel. • When printing received faxes or reports, change the
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    the data. • Provide a margin around the data. Printed Bar Codes Cannot Be Scanned • If printing a bar code from a computer, open the printer driver and select [Finishing]  [Advanced Settings]  [Special Print Mode]  [Special Settings 1] to change the printing preferences. Troubleshooting 81
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    on (See the Starter Guide.) Verify that no message appears on the display. • If a message appears, resolve the problem (→p.78). If you cannot solve the problem 2 See [Troubleshooting] in the e-Manual or the Q&A from the support page of the official Canon website. Verify that the machine is not in
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    the machine and the external telephone are set to use the fax function, the machine or device that first detects the fax signal will receive the fax. To always receive fax with the machine, you should disable the external telephone's fax functions. For details, see the external telephone's manual
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    fully charge the built-in battery after the machine is turned On. If the built-in battery has not been charged fully charged, documents stored in the memory may not be properly backed up. We appreciate your support of The Canon Cartridge Recycling Program. Working together we can make a significant
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    mail service with the U.S. Postal Service. Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label. • Give the shipment to your UPS driver when you receive your next regular delivery; (UPS may charge a fee for customers who call UPS to pick up a cartridge shipment
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    . When connecting the interface cable, connect it properly by following the instructions in this manual. If not connected properly, this may result in malfunction or electrical shock. When moving the machine, follow the instructions in this manual to hold it correctly. Failure to do so may cause you
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    to high voltage. When removing jammed paper or when inspecting inside of the machine, be careful not to allow necklaces, bracelets, or other metal objects to touch the inside of the machine, as this can result in burns or electrical shock. Do not dispose of used toner cartridges in open flames. This
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    the machine according to the displayed message. Also, do not put your hand in an area other than indicated areas, as this may result in personal injuries or burns. When removing jammed paper or replacing a toner cartridge, be careful not to get any toner on your hands or clothing, as this will dirty
  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 89
    your locale or your telephone connection, you may be unable to perform data communication. In this case, contact your local authorized Canon dealer or the Canon help line. The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after production of this
  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 90
    , chemical, manual, or otherwise, without the prior written permission of Canon Inc. Customer Support (Canada) Canon Canada Inc., offers a full range of customer technical support options*: • For step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and
  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 91
    , electric typewriters, copiers, and machines of this sort generate electrical noise that often interferes with communications equipment and the sending and receiving of documents. FCC (Federal Communications Commission) FAXPHONE L100: F162002 This device complies with Part 15 of the FCC Rules
  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 92
    in this guide or the e-Manual, disconnect the equipment from the telephone line cable and disconnect the power cord. The telephone line cable should not be reconnected or the power switch turned ON until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for
  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 93
    to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment. • Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe
  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 94
    CAUTION Use of controls, adjustments, or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. The label is attached to the laser scanner machine inside the machine and is not in a user access area. 94
  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 95
  • Canon FAXPHONE L100 | FAXPHONE L100 Basic Operation Guide - Page 96
    PTE LTD CANON AUSTRALIA PTY LTD 1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632 1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia Serial No. Date of Purchase CANON GLOBAL WORLDWIDE SITES http://www.canon.com/ FT5-4343 (000) XXXXXXXXXX © CANON INC. 2011 PRINTED IN
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Basic Operation Guide
For information about machine setup and software
installation, see the Starter Guide.
This guide describes the basic use of
the machine. Read this guide after
finishing the machine setup.
Read
z
Important Safety Instructions
z
first
±ĺ
p.
²³´
.
Keep this manual for future reference.
For information about advanced operations and
specifications, see the e-Manual included on the User
Software CD-ROM.