HP 4400C HP Scanjet 4400C/5400C Series Scanner Windows - (English) User Manual - Page 97

Resolving issues with editable text, Editable Text OCR, Text and Image, Output Type, Scan

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96 Troubleshooting and maintaining Resolving issues with editable text This section contains resolutions to issues that might occur when you are trying to make text editable. Scanned text is not editable. If you used the HP Precisionscan Pro software, the software might have identified the text as a drawing. In the software, choose Editable Text (OCR) or Text and Image on the Output Type menu. Then, on the Scan menu, click Scan To and choose the program you want. If the text is still not editable, work with the text as an image or retype it. Scanned text is editable in some programs but not in others. Some programs accept only image formats and do not allow text. Make sure the program accepts editable text. Incorrect characters appear in the text that was converted using the OCR software. The accuracy of the OCR program depends on the program having the correct settings on the quality of the original item. To obtain the best possible results, choose the scan setting for text, and process only crisp, clear text. See "What to expect from OCR programs" on page 73. Back to TOC Converted text does not appear in my word-processing program. If you scanned to the HP Precisionscan Pro software, choose Editable Text (OCR) or Text and Image on the Output Type menu. Then, on the Scan menu, click Scan To and choose the program you want. Or, cut and paste the text into the program you want. If the text is still not editable, work with the text as an image or retype it. I do not know how to process text using a different OCR program. Do one of the following: l Scan the item to the HP Precisionscan Pro software, save the scanned image as an image file, and open the file in the other OCR program. l Scan to the HP Precisionscan Pro software. Then, on the Scan menu, click Scan To and choose the other OCR program. The converted text did not retain font size and style when the text was placed in a word-processing program. Word-processing programs cannot always accept the original formatting of the scanned text. Reformat the text in the wordprocessing program. Converted text appeared in the word-processing program without its formatting and I wanted it, or vice versa. Even if you want to retain the formatting and you have the setting set correctly, the receiving word-processing program cannot always accept the formatting. Reformat text in the word-processing program.

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96
Troubleshooting and maintaining
Back to TOC
Resolving issues with editable text
This section contains resolutions to issues that might occur when you
are trying to make text editable.
Scanned text is not editable.
If you used the HP Precisionscan Pro software, the software might
have identified the text as a drawing. In the software, choose
Editable Text (OCR)
or
Text and Image
on the
Output Type
menu. Then, on the
Scan
menu, click
Scan To
and choose the
program you want. If the text is still not editable, work with the text
as an image or retype it.
Scanned text is editable in some programs but not in others.
Some programs accept only image formats and do not allow text.
Make sure the program accepts editable text.
Incorrect characters appear in the text that was converted using the
OCR software.
The accuracy of the OCR program depends on the program having
the correct settings on the quality of the original item. To obtain the
best possible results, choose the scan setting for text, and process
only crisp, clear text. See
"What to expect from OCR programs" on
page 73
.
Converted text does not appear in my word-processing program.
If you scanned to the HP Precisionscan Pro software, choose
Editable Text (OCR)
or
Text and Image
on the
Output Type
menu. Then, on the
Scan
menu, click
Scan To
and choose the
program you want. Or, cut and paste the text into the program you
want. If the text is still not editable, work with the text as an image
or retype it.
I do not know how to process text using a different OCR program.
Do one of the following:
l
Scan the item to the HP Precisionscan Pro software, save the
scanned image as an image file, and open the file in the other
OCR program.
l
Scan to the HP Precisionscan Pro software. Then, on the
Scan
menu, click
Scan To
and choose the other OCR program.
The converted text did not retain font size and style when the text was
placed in a word-processing program.
Word-processing programs cannot always accept the original
formatting of the scanned text. Reformat the text in the word-
processing program.
Converted text appeared in the word-processing program without its
formatting and I wanted it, or vice versa.
Even if you want to retain the formatting and you have the setting
set correctly, the receiving word-processing program cannot
always accept the formatting. Reformat text in the word-processing
program.