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Required data and record limits, Creating an import file using Microsoft Outlook

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When the import process is complete, a message appears indicating how many records were successfully imported and whether there were any import errors. Required data and record limits The required data for each type of record is as follows: Record type E-mail address User record E-mail distribution list Fax number Fax speed-dial Required data Maximum field length name (or "first name" and "last 245 characters2 name") address1 255 characters name 245 characters2 pin 4-8 digits address1 255 characters name 245 characters2 address1 255 characters dlname 245 characters2 name 245 characters2 faxnumber1 50 characters faxnumber1 50 characters speeddial4 31 characters code4 2 digits Maximum records 2,0003 2,000 2,0003 2,000 100 speed-dials, each with a maximum of 100 entries 1 The "address" field can also be called "E-mail" or "E-mail Address". The "faxnumber" field can also be called "Business Fax" or "Home Fax". 2 The maximum length might be less, depending on the language being used. 3 The total combined number of e-mail addresses and distribution lists must be 2,000 entries or less. 4 The "speeddial" field contains the name of the speed-dial, for example "Johnson Janitorial", and the "code" field contains the speed dial code (a number between 0 and 99), for example 08. Either oneor two-digit numbers are accepted; for example, either 06 or 6 can be used. Creating an import file using Microsoft Outlook If you have contacts saved in Microsoft Outlook, you can export them into a .CSV file and then use that file to import them into the device. Follow these instructions to create a .CSV file using Microsoft Outlook. 1. From the Outlook File menu, choose Import and Export.... 2. In the Import and Export Wizard, choose Export to a file and click Next. 3. Select Comma Separated Values (DOS) and click Next. 4. Select the Contacts folder and click Next. 5. Type in a name for the file, with a .CSV extension. Click Browse to choose a location on your computer to save the file. Click Next. Digital Sending ENWW Import/Export 87

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When the import process is complete, a message appears indicating how many records were
successfully imported and whether there were any import errors.
Required data and record limits
The required data for each type of record is as follows:
Record type
Required data
Maximum field length
Maximum records
E-mail address
name (or "first name" and "last
name")
address
1
245 characters
2
255 characters
2,000
3
User record
name
pin
address
1
245 characters
2
4-8 digits
255 characters
2,000
E-mail distribution list
name
address
1
dlname
245 characters
2
255 characters
245 characters
2
2,000
3
Fax number
name
faxnumber
1
245 characters
2
50 characters
2,000
Fax speed-dial
faxnumber
1
speeddial
4
code
4
50 characters
31 characters
2 digits
100 speed-dials, each with a
maximum of 100 entries
1
The “address” field can also be called “E-mail” or “E-mail Address”. The “faxnumber” field can also
be called “Business Fax” or “Home Fax”.
2
The maximum length might be less, depending on the language being used.
3
The total combined number of e-mail addresses and distribution lists must be 2,000 entries or less.
4
The "speeddial" field contains the name of the speed-dial, for example "Johnson Janitorial", and the
"code" field contains the speed dial code (a number between 0 and 99), for example 08. Either one-
or two-digit numbers are accepted; for example, either 06 or 6 can be used.
Creating an import file using Microsoft Outlook
If you have contacts saved in Microsoft Outlook, you can export them into a .CSV file and then use that
file to import them into the device. Follow these instructions to create a .CSV file using Microsoft Outlook.
1.
From the Outlook File menu, choose Import and Export
....
2.
In the Import and Export Wizard, choose Export to a file and click Next.
3.
Select Comma Separated Values (DOS) and click Next.
4.
Select the Contacts folder and click Next.
5.
Type in a name for the file, with a .CSV extension. Click Browse to choose a location on your
computer to save the file. Click Next.
ENWW
Import/Export
87
Digital Sending