HP Color LaserJet Enterprise CM4540 HP Color LaserJet Enterprise CM4540 MFP -
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- HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 1
COLOR LASERJET ENTERPRISE CM4540 MFP SERIES User Guide - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 2
- HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 3
HP Color LaserJet Enterprise CM4540 MFP Series User Guide - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 4
HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP . PANTONE® is Pantone, Inc's checkstandard trademark for color. UNIX® is a registered trademark of The Open - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 5
Conventions used in this guide TIP: Tips provide helpful hints or shortcuts. NOTE: Notes provide important information to explain a concept or to complete a task. CAUTION: Cautions indicate procedures that you - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 6
iv Conventions used in this guide ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 7
of contents 1 Product basics ...1 Product comparison ...2 Environmental features ...3 Accessibility features ...4 Product views ...5 Front view ...5 CM4540 MFP 5 CM4540f MFP 6 CM4540fskm MFP 7 Back view ...8 Interface ports ...9 Serial number and model number location 9 Control-panel layout 10 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 8
Network Settings menu 39 Troubleshooting menu 42 Device Maintenance menu ...45 Backup/Restore menu 45 Calibration/Cleaning menu 45 USB Firmware Upgrade menu 46 Service menu ...46 3 Software for Windows 47 Supported operating systems for Windows 48 Supported printer drivers for Windows 49 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 9
with Mac 68 Store jobs with Mac 69 Set the color options with Mac 69 Solve problems with a Mac ...70 5 Connect the product ...71 Printer sharing disclaimer ...72 Connect with USB ...73 CD installation ...73 Connect to a network ...73 Supported network protocols 74 Install the product on a wired - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 10
HP policy on non-HP print cartridges 109 HP fraud hotline and Web site 109 Replacement instructions ...110 Replace print cartridges 110 Replace the toner collection unit 112 Replace the staple cartridge 115 Solve problems with Windows 129 Open the printer driver with Windows 129 Get help for - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 11
Select page orientation with Windows 139 Set color options with Windows 141 Additional print tasks with Windows 143 Print colored text as black (grayscale) with business graphics or marketing material 162 Supported glossy paper 162 Print weatherproof maps and outdoor signs 163 ENWW ix - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 12
Supported tough paper 163 Set the duplex alignment 163 Walk-up USB printing ...164 9 Color ...167 Adjust color ...168 Change the color theme for a print job 168 Change the color options 169 Manual color options 170 Use the HP EasyColor option 171 Match colors ...172 Sample book color matching - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 13
LaserJet Analog Fax Accessory 500 features 206 Verify fax operation 207 Required fax settings 207 Fax Setup Wizard 208 Set or verify the date and time 209 Set or verify the date/time format 209 Set fax settings ...210 Remote fax configuration 210 Web browser 210 HP Web Jetadmin 210 HP MFP - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 14
archiving 234 Enable fax forwarding 234 Use Fax ...235 Fax feature screen 235 Status message bar 236 Send a fax ...236 Send a fax by entering numbers manually 237 Send a fax using speed dial 238 Search a speed-dial list by name 238 Send a fax by using fax address book numbers 239 Fax address - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 15
over VoIP networks 248 Solve fax problems ...249 Is your fax set a phone company voice-messaging service or an answering machine 250 problems 251 Problems with receiving faxes 252 Problems Service settings ...261 Settings in the Troubleshooting menu 261 Settings in the Resets menu 261 Firmware - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 16
269 Troubleshooting tab 270 Security tab 270 Networking tab 271 Other Links list 271 Use HP Web 273 Secure the HP Embedded Web Server 273 Encryption support: HP Encrypted High Performance 279 Product updates ...282 14 Solve problems ...283 Self help ...284 Solve problems checklist ...285 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 17
the print cartridge 309 Use the printer driver that best meets your printing needs 310 Improve print quality for copies 311 The product does not print or it prints slowly 312 The product does not print 312 The product prints slowly 313 Solve walk-up USB printing problems 314 The Open from USB - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 18
product software problems with Windows 318 Solve product software problems with Mac 319 The printer driver is not Service and support 327 Hewlett-Packard limited warranty statement 328 HP's Premium Protection Warranty: LaserJet print cartridge limited warranty statement 329 Color LaserJet - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 19
Paper use ...341 Plastics ...341 HP LaserJet print supplies 341 Return and recycling instructions 342 United States and Puerto Rico safety ...349 Canadian DOC regulations 349 VCCI statement (Japan 349 Power cord instructions 349 Power cord statement (Japan 349 EMC statement (China 350 EMC - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 20
xviii ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 21
1 Product basics ● Product comparison ● Environmental features ● Accessibility features ● Product views ENWW 1 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 22
CM4540 MFP CC419A to e-mail, network folders, and a USB flash ● Color touchscreen display drive. ● Hinged control panel to adjust HP Analog Fax Accessory 500 CM4540f MFP CC420A CM4540fskm MFP CC421A This model has the same features as the CM4540 MFP model, with the following differences: ● HP - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 23
two or more pages of a document side-by-side on one sheet of paper. Access this feature through the printer driver. Recycling Reduce waste by using recycled paper. Recycle print cartridges by using the HP return process. Energy savings Save energy by initiating sleep mode for the product - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 24
Accessibility features The product includes several features that aid you with accessibility issues. ● Online user guide that is compatible with text screen-readers. ● Print cartridges can be installed and removed by using one hand. ● All doors and covers can be opened - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 25
Product views Front view CM4540 MFP 2 1 11 3 4 5 6 7 8 9 10 1 Standard output bin 2 Document feeder cover (access for clearing jams) 3 Document feeder input tray 4 Document feeder output bin 5 Control panel with color touchscreen display 6 Top-cover-release lever (access for clearing - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 26
CM4540f MFP 2 1 14 13 3 4 5 6 7 8 9 10 11 12 1 Standard output bin 2 Document feeder cover (access for clearing jams) 3 Document feeder input tray 4 Document feeder output bin 5 Control panel with color the print cartridges and the toner collection unit) 6 Chapter 1 Product basics ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 27
CM4540fskm MFP 1 2 3 17 16 4 5 6 7 8 9 10 11 12 13 15 14 1 Mailbox output bins 2 HP Stapling Mailbox accessory 3 Document feeder cover (access for clearing jams) 4 Document feeder input tray 5 Document feeder output bin 6 Control panel with color touchscreen display 7 Top-cover- - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 28
Back view 1 2 1 Interface ports 2 Power connection 8 Chapter 1 Product basics ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 29
. The serial number contains information about the country/region of origin, the product version, production code, and the production number of the product. Model name CM4540 MFP CM4540f MFP CM4540fskm MFP Model number CC419A CC420A CC421A ENWW Product views 9 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 30
Control-panel layout 1 2 3 45 6 7 8 14 13 12 11 10 9 1 Hardware integration pocket Area for adding third-party security devices 2 Touchscreen graphical display Use the touchscreen to open and set up all product functions. 3 Brightness-adjustment button Use this button to increase - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 31
for that screen. If the product alerts you of an error or warning, touch the error or warning button to open a message that describes the problem. The message also contains instructions to help solve the problem. ENWW Product views 11 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 32
update the product firmware. To download the most recent firmware upgrade, go to www.hp.com/go/cljcm4540mfp_firmware. NOTE: Depending on how the product has been configured, the features that appear on the home screen can vary. 2 34 5 HP LaserJet are color. 12 Chapter 1 Product basics ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 33
4 Copy count 5 Help button 6 Scroll bar 7 Sign In or Sign Out 8 Network Address 9 Date and time The copy count box indicates the number of copies that the product is set to make. Touch the Help button to open the embedded help system. Touch the up or down arrows on the scroll bar to see the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 34
it. Warning button. The warning button appears when the product has a problem but can continue functioning. Touch the warning button to see a message that describes the problem. The message also has instructions for solving the problem. Help button. Touch the help button to open the built-in online - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 35
2 Control panel menus ● Control panel menus ● Administration menu ● Device Maintenance menu ENWW 15 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 36
HP regularly updates features that are available in the product firmware. To take advantage of the most current features, update the product firmware. To download the most recent firmware upgrade, go to www.hp Initial Setup menu or by using the HP Embedded Web Server. Several options are available - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 37
and save to a USB flash drive, the product hard disk, or to a folder on the network. Set up Quick Sets by using the HP Embedded Web Server or HP Web Jetadmin. Job Status Use this menu to see the status of all active jobs. Trays Use this menu to see the current - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 38
setup by using the Administration menu. Use the HP Embedded Web Server for more advanced product setup. To open the HP Embedded Web Server, enter the product IP Configuration Page Supplies Status Page Usage Page File Directory Page Color Usage Job Log Fax Activity Log Billing Codes Report Blocked - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 39
Table 2-2 Reports menu (continued) First level Second level Other Pages Demonstration Page Color Samples for RGB CMYK Values PCL Font List PS Font List Values Print Print Print Print Print General Settings menu To display: At the product - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 40
2-3 General Settings menu (continued) First level Second level Third level Sleep Delay Optimum Speed/Energy Usage Print Quality Adjust Color Highlights Midtones Shadows Image Registration Adjust Tray Auto Sense Behavior Tray 1 Sensing Tray X Sensing Fourth level Event Days Cyan - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 41
menu (continued) First level Second level Third level Fourth level Adjust Paper Types Select from a list of paper types that the product supports. The available options are the same for each paper type. Print Mode Resistance Mode Humidity Mode Pre-Rotation Mode Fuser Temp Mode Optimize - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 42
Table 2-3 General Settings menu (continued) First level Second level Third level Background Fourth level Uniformity Control Tracking Control Registration Transfer Control Edge Control Fuser Temp Jam Recovery Manage Stored Jobs Quick Copy Job Storage Limit Values Normal* Alternate 1 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 43
1 Hour 4 Hours 1 Day 1 Week Job Name* Date Enabled* Disabled Address Book Calibration Copy Digital Send E-mail Fax General Print Security Enable color Disable color Color if allowed Copy Settings menu To display: At the product control panel, select the Administration menu, and then select the Copy - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 44
Copy Settings menu First level Image Preview NOTE: You might need to upgrade the firmware to view this menu. Second level Sides Color/Black Orientation Color Mode Staple/Collate NOTE: For models that include an HP Stapling Mailbox Staple Collate Collate NOTE: For models that do not include an - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 45
* Landscape Book-style Flip-style Book-style original; Flip-style copy Flip-style original; Book-style copy Select from a list of output bins. Manually adjust* Text Printed picture Photograph One (1) Two (2) Four (4) Right, then down Down, then right Auto detect* Select from a list of sizes that the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 46
Table 2-4 Copy Settings menu (continued) First level Second level Edge-To-Edge Job Build Values Normal (recommended)* Edge-To-Edge output Job Build off* Job Build on 26 Chapter 2 Control panel menus ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 47
Default Job Options Image Preview NOTE: You might need to upgrade the firmware to view this menu. Default File Name Document File Type Optimize Text * Require preview Disable preview Select from a list of file types. Manually adjust* Text Printed picture Photograph High (large file) Medium* Low - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 48
Fourth level Content Orientation Orientation 2-Sided Format Color/Black Original Size Notification Image Adjustment Job Build 200 dpi 150 dpi* 75 dpi Portrait* Landscape Book-style* Flip-style Auto detect Color Black/Gray Black Do not notify* Notify when job completes Notify only if job fails - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 49
Table 2-5 Scan/Digital Send Settings menu (continued) First level Second level Third level Digital Send Service Setup Allow Usage of Digital Sending Software (DSS) Server Allow Transfer to New Digital Sending Software (DSS) Server Fourth level Values Fax Settings menu To - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 50
Code Allow users to edit billing codes Default Job Options Image Preview Make optional* NOTE: You might need to upgrade the firmware to view this menu. Require preview Disable preview Resolution Standard (100 x 200dpi)* Fine (200 x 200dpi) Superfine (300 x 300dpi) Original Sides 1-sided - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 51
Notify when job completes Notify only if job fails Print E-mail Portrait* Landscape Book-style* Flip-style Select from a list of sizes that the product supports. Manually adjust* Text Printed picture Photograph Job Build off* Job Build on Disabled* Enabled Off Low* High ENWW Administration menu 31 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 52
Table 2-6 Fax Settings menu (continued) First level Second level Third level Fax Receive Speed Fourth level Fax Printing Schedule Incoming Fax Options Blocked Fax Numbers Default Job Options Schedule Add (plus sign) Touch this to set up a fax Edit printing schedule if you selected the Use - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 53
table, asterisks (*) indicate the factory default setting. Table 2-7 Print Settings menu First level Manual Feed Second level Courier Font Wide A4 Print PS Errors Print PDF Errors Personality PCL Form Length Values Enabled Disabled* Regular* Dark Enabled Disabled* Enabled Disabled - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 54
menu First level Number of Copies Default Paper Size Default Custom Paper Size Second level X Dimension Values Select from a list of sizes that the product supports. 34 Chapter 2 Control panel menus ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 55
Settings Language Keyboard Layout Network Address Button Sleep Mode Inactivity Timeout Values On* Off Select from a list of languages that the product supports. Each language has a default keyboard layout. To change it, select from a list of layouts. Display Hide Disabled Use sleep delay* Use - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 56
Table 2-9 Display Settings menu (continued) First level Second level Clearable Warnings Continuable Events Values On Job* Auto continue (10 seconds)* Press OK to continue 36 Chapter 2 Control panel menus ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 57
10 Manage Supplies menu First level Second level Supplies Status Supply Settings Black Cartridge Third level Very Low Settings Fourth level Color Cartridges Low Threshold Settings Very Low Settings Fuser Kit Low Threshold Settings Very Low Settings Cyan Cartridge Magenta Cartridge Yellow - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 58
Third level Low Threshold Settings Fourth level Toner Collection Unit Very Low Settings Color/Black Mix Supply Messages Reset Supplies Low Message Table 2-11 Manage Trays menu First level Use Requested Tray Manually Feed Prompt Size/Type Prompt Use Another Tray Alternative Letterhead Mode - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 59
Table 2-11 Manage Trays menu (continued) First level Image Rotation Override A4/Letter Values Standard Alternate Yes* No Stapler/Stacker Settings menu To display: At the product control panel, select the Administration menu, and then select the Stapler/ Stacker Settings menu. In the following - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 60
that follows for details. These menus have the same structure. If an additional HP Jetdirect network card is installed in the EIO slot, then both menus are Secondary DNS Values Yes No* On* Off Bootp DHCP* Auto IP Manual Enter the address. Enter the address. Enter the address. Auto IP* Legacy - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 61
14 Embedded Jetdirect Menu/EIO Jetdirect Menu (continued) First level Second level Third level Fourth level IPV6 Settings Enable Address Manual Settings DHCPV6 Policy Security Diagnostics Secure Web IPSEC 802.1X Reset Security Embedded Tests Primary DNS Secondary DNS LAN HW Test HTTP - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 62
To display: At the product control panel, select the Administration menu, and then select the Troubleshooting menu. In the following table, asterisks (*) indicate the factory default setting. Table 2-15 Troubleshooting menu First level Second level Event Log Paper Path Page Fax Fax T.30 Trace - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 63
Tests PQ Troubleshooting Pages Diagnostic Page Color Band Test Print Test Page Copies Disable Cartridge Check Paper Path Sensors Select from a list of the product sensors. Paper Path Test Test Page Source Destination Duplex Copies Stacking Manual Sensor Test Tray/Bin Manual - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 64
Table 2-15 Troubleshooting menu (continued) First level Second level Third level Control Panel Retrieve Diagnostic Data Fourth level Values LEDs Display Buttons Touchscreen Create device data file Create - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 65
Device Maintenance menu Backup/Restore menu To display: At the product control panel, select the Device Maintenance menu, and then select the Backup/Restore menu. In the following table, asterisks (*) indicate the factory default setting. Table 2-16 Backup/Restore menu First level Second level - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 66
control panel, select the Device Maintenance menu, and then select the USB Firmware Upgrade menu. Insert a USB storage device with a firmware upgrade bundle into the USB port, and follow the onscreen instructions. Service menu To display: At the product control panel, select the Device Maintenance - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 67
3 Software for Windows ● Supported operating systems for Windows ● Supported printer drivers for Windows ● Select the correct printer driver for Windows ● Priority for print settings ● Change printer-driver settings for Windows ● Remove software for Windows ● Supported utilities for Windows ● - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 68
operating systems for Windows The product supports the following Windows operating systems: ● Windows XP (32-bit and 64-bit) ● Windows Server 2003 (32-bit and 64-bit) ● Windows Server 2008 (32-bit - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 69
PCL 6) The printer drivers include online Help that has instructions for common printing tasks and also describes the buttons, checkboxes, and drop-down lists that are in the printer driver. NOTE: For more information about the UPD, see www.hp.com/go/upd. ENWW Supported printer drivers for Windows - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 70
to communicate with the product (using a printer language). The following printer drivers are available at www.hp.com/go/ cljcm4540mfp_software. HP PCL 6 driver HP UPD PS driver HP UPD PCL 5 HP UPD PCL 6 ● Provided as the default driver. This driver is automatically installed unless you select - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 71
Universal Print Driver (UPD) The HP Universal Print Driver (UPD) for Windows is a single driver that gives you instant access to virtually any HP LaserJet product, from any location, without downloading separate drivers. It is built on proven HP print driver technology and has been tested thoroughly - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 72
box usually do not override settings anywhere else in the printing software. You can change most of the print settings here. ● Default printer driver settings: The default printer driver settings determine the settings used in all print jobs, unless settings are changed in the Page Setup, Print, or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 73
Click Start, click Control Panel, and then in the category for Hardware and Sound click Printer. Windows 7: Click Start, and then click Devices and Printers. 2. Right-click the driver icon, and then select Printing Preferences. Change the product configuration settings 1. Windows XP, Windows Server - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 74
Remove software for Windows Windows XP 1. Click Start, Control Panel, and then Add or Remove Programs. 2. Find and select the product from the list. 3. Click the Change/Remove button to remove the software. Windows Vista 1. Click Start, Control Panel, and then Programs and Features. 2. Find and - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 75
use, control color costs, secure products, and streamline supplies management by enabling remote configuration, proactive monitoring, security troubleshooting, and reporting of printing and imaging products. To download a current version of HP Web Jetadmin and for the latest list of supported host - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 76
to install model scripts using the HP Jetdirect printer installer (HPPI) for UNIX. For the latest model scripts, go to www.hp.com/go/unixmodelscripts. For information, go to www.hplip.net. For drivers, go to www.hp.com/go/sap/drivers For information, go to www.hp.com/go/sap/print 56 Chapter - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 77
4 Use the product with Mac ● Software for Mac ● Print with Mac ● Solve problems with a Mac ENWW 57 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 78
Intel® Core™ Processor Macs are supported. Supported printer drivers for Mac The HP LaserJet software installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs), and the HP Utility for use with Mac OS X computers. The HP printer PPD and PDE files, in combination - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 79
System Preferences menu and then click the Print & Fax icon. 2. Click the Printer Setup button. 3. Click the Installable Options menu. 4. Configure the installed options the window. 3. Click the Options & Supplies button. 4. Click the Driver tab. 5. Configure the installed options. NOTE: For Mac OS X - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 80
the IP address is 0.0.0.0, or 192.0.0.192, or 169.254.x.x, you must manually configure the IP address. Otherwise, the network configuration was successful. IPv6: the CD. 3. Click the product icon, and follow the onscreen instructions. 4. Click the Close button when the installation is complete. 5. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 81
pop-up menu. This method is best in most situations. If Mac OS X cannot find the HP printer driver, an error message displays. Reinstall the software. If you are connecting the product to a large network, you might need to use IP printing to connect - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 82
from the following hard-drive folder: ● Mac OS X 10.4: Library/Printers/PPDs/Contents/Resources/ .lproj, where is the two-letter language code for the language that you are using. ● Mac OS X 10.5 and 10.6: Library/Printers/PPDs/Contents/Resources 62 Chapter 4 Use the product with Mac - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 83
Settings changed in the Print dialog box have a lower priority and do not override changes made in the Page Setup dialog box. ● Default printer driver settings: The default printer driver settings determine the settings used in all print jobs, unless settings are changed in the Page Setup, Print, or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 84
, click the HP Support link to access technical assistance, online supplies ordering, online registration, and recycling and return information. Menu Information And Support Printer Settings Item Supplies Status Device Information Color Usage File Upload Upload Fonts Update Firmware Commands Trays - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 85
color-printing HP Embedded Web Server. Supported utilities for Mac HP Embedded Web Server The product is equipped with the HP Embedded Web server, which provides access to information about product and network activities. Access the HP Embedded Web Server from the HP Utility. Open the Printer - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 86
button. Create and use printing presets with Mac Use printing presets to save the current printer driver settings for reuse. Create a printing preset 1. On the File menu, click the Print option. 2. Select the driver. 3. Select the print settings that you want to save for reuse. 4. In the Presets - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 87
Use printing presets 1. On the File menu, click the Print option. 2. Select the driver. 3. In the Presets menu, select the printing preset. NOTE: To use printer-driver default settings, select the standard option. Resize documents or print on a custom paper size with Mac Mac OS X 10.4, 10.5, and 10 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 88
options for the remaining settings. Print multiple pages on one sheet of paper with Mac 1. On the File menu, click the Print option. 2. Select the driver. 3. Open the Layout menu. 4. From the Pages per Sheet menu, select the number of pages that you want to print on each sheet (1, 2, 4, 6, 9, or 16 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 89
options with Mac Use the Color Options menu or the Color/Quality Options menu to control how colors are interpreted and printed from software programs. 1. On the File menu, click the Print option. 2. Select the driver. 3. Open the Color Options menu or the Color/Quality Options menu. 4. Select the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 90
Solve problems with a Mac See Solve product software problems with Mac on page 319. 70 Chapter 4 Use the product with Mac ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 91
5 Connect the product ● Printer sharing disclaimer ● Connect with USB ● Connect to a network ENWW 71 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 92
Printer sharing disclaimer HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems and not of the HP printer drivers. Go to Microsoft at www.microsoft.com. 72 Chapter 5 Connect the product ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 93
, reinstall the software. Connect to a network You can configure network parameters from the control panel, the HP Embedded Web Server, or for most networks, from the HP Web Jetadmin software. NOTE: HP Web Jetadmin software is not supported on Mac OS X operating systems. ENWW Connect with USB 73 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 94
a complete list of supported networks and for instructions on configuring network parameters from software, see the HP Jetdirect Embedded Print Server Administrator's Guide. The guide comes with products in which an HP Jetdirect embedded print server is installed. Supported network protocols Table - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 95
● Internet Control Message Protocol (ICMP) v6 Other supported network protocols ● Internetwork Packet Exchange/Sequenced Packet Exchange (IPX/SPX) ● AppleTalk ● NetWare Directory Services (NDS) ● Bindery ● Novell Distributed Print Services (NDPS) ● iPrint Table 5-2 Advanced Security features - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 96
2. Connect the network cable to the product and to the network. 3. Wait for 60 seconds before continuing. During this time, the network recognizes the product and assigns an IP address or host name for the product. 4. At the product control panel, touch the Network Address button to identify the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 97
, you must manually configure the IP address. Install the software 1. Quit all programs on the computer. 2. Install the software from the CD. 3. Follow the onscreen instructions. 4. When prompted, select the Connect through a wired network option. 5. From the list of available printers, select the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 98
Configure network settings View or change network settings Use the embedded Web server to view or change IP configuration settings. 1. Print a configuration page, and locate the IP address. ● If you are using IPv4, the IP address contains only digits. It has this format: xxx.xxx.xxx.xxx ● If you are - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 99
the Administration button. 2. Open each of the following menus: a. Network Settings b. Embedded Jetdirect Menu c. TCP/IP d. IPV4 Settings e. Config Method f. Manual g. Manual Settings h. IP Address, Subnet Mask, or Default Gateway 3. Use the keypad to specify the IP address, subnet mask, or default - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 100
configuration, open each of the following menus: a. Network Settings b. Embedded Jetdirect Menu c. TCP/IP d. IPV6 Settings e. Address f. Manual Settings g. Enable Select the On option, and then touch the Save button. 3. To configure the address, open each of the following menus: ● Network Settings - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 101
6 Paper and print media ● Understand paper use ● Change the printer driver to match the paper type and size in Windows ● Supported paper sizes ● Supported paper types ● Load paper trays ● Configure trays ● Select an output bin (fskm models only) ENWW 81 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 102
service agreements. Special paper guidelines This product supports printing on special media. Use the following guidelines to obtain satisfactory results. When using special paper or print media, be sure to set the type and size in the printer driver to obtain the best results. CAUTION: HP LaserJet - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 103
paper that is ● Do not use paper that is heavier approved for use in laser printers than the recommended media and meets the weight specifications specification for this product unless for this product. it is HP paper that has been approved for use in this product. ● Use only glossy or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 104
Change the printer driver to match the paper type and size in Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 105
paper sizes NOTE: To obtain best results, select the correct paper size and type in the printer driver before printing. Table 6-1 Supported paper and print media sizes Size and dimensions Tray 1 Tray 2 Optional Trays 3, 4, and 5 Automatic duplex printing Letter 216 x 279 mm (8.5 x 11 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 106
Table 6-1 Supported paper and print media sizes (continued) Size and dimensions Tray 1 Tray 2 B5 (JIS) 182 x 257 mm (7.17 x 10.12 in) B6 (JIS) 128 x 182 mm (5. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 107
Table 6-1 Supported paper and print media sizes (continued) Size and dimensions Tray 1 Tray 2 Optional Trays 3, 4, and 5 Automatic duplex printing Envelope DL x 5 in) size paper from Tray 1 for Extra Heavy (131-175 g/m2) and Cardstock (176-220 g/m2) paper types. ENWW Supported paper sizes 87 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 108
Supported paper types Paper type Tray 1 Plain Paper HP Matte (105 g/m2) HP Matte (120 g/m2) HP Matte (160 g/m2) HP Matte (200 g/m2) HP Soft Gloss (120 g/m2) HP Glossy (130 g/m2) HP Glossy (160 g/m2) HP Glossy (220 g/m2) Light (60-74 g/m2) Midweight (96-110 g/m2) Heavy (111-130 g/m2) Extra Heavy ( - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 109
Paper type Tray 1 Tray 2 Optional Trays 3, Automatic duplex 4, and 5 printing Opaque film 1 Trays 2, 3, 4, and 5 can print on this paper in some circumstances, but HP does not guarantee results. 2 The product can automatically print on both sides for this paper type in some circumstances, but - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 110
Load paper trays Load Tray 1 CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing. 1. Open Tray 1. 2. Fold out the tray extension to support the paper and set the side guides to the correct width. 90 Chapter 6 Paper and print media ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 111
3. Load paper in the tray. 4. Make sure the stack fits under the tabs on the guides and does not exceed the load-level indicators. 5. Adjust the side guides so that they lightly touch the paper stack but do not bend it. ENWW Load paper trays 91 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 112
it is in use. 2. Adjust the paper-length and paper-width guides by squeezing the adjustment latches and sliding the guides to the size of the paper being used. 3. Load paper into the tray. Check the paper to verify the guides lightly touch the stack, but do not bend it. NOTE: To - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 113
4. Close the tray. 5. The control panel shows the tray's paper type and size. If the configuration is not correct, follow the instructions on the control panel to change the size or type. Load Tray 2 and optional Trays 3, 4, and 5 with custom-size paper 1. Open the tray. ENWW Load paper trays 93 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 114
2. Adjust the paper-length and paper-width guides by squeezing the adjustment latches and sliding the guides to the size of the paper being used. 3. Load paper into the tray. Check the paper to verify the guides lightly touch the stack, but do not bend it. 94 Chapter 6 Paper and print media ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 115
4. Close the tray. 5. The control panel prompts you to set the paper size and type. Select the Custom setting, and then configure the X and Y dimensions of the custom paper size. NOTE: See the label in the paper tray, or the following illustration, to determine the X and Y dimensions. Y X ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 116
Tray and bin capacity Tray or bin Tray 1 Paper type Paper Tray 2 Envelopes Labels Transparencies Glossy paper Paper Transparencies Glossy paper Optional Trays 3, 4, and 5 Paper Output bin Document feeder Transparencies Glossy paper Paper Paper 96 Chapter 6 Paper and print media - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 117
NOTE: Trays 2, 3, 4, and 5 can print on bond paper heavier than 220 g/m2 (59 lb) in some circumstances, but HP does not guarantee results. ENWW Load paper trays 97 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 118
Paper orientation for loading trays If you are using paper that requires a specific orientation, load it according to the information in the following tables. NOTE: The Alternative Letterhead Mode and Image Rotation settings affect the way you load letterhead or preprinted paper. The following - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 119
Paper type Prepunched Image orientation Portrait or landscape Duplex mode 1- or 2-sided printing How to load paper Holes toward the back of the product Envelopes Landscape Short edge of the envelope feeding into the product 1-sided printing Face down Top edge toward the front of the product - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 120
Paper orientation for loading Tray 2 or Trays 3, 4, and 5 Paper type Preprinted or letterhead Image orientation Portrait Duplex mode 1-sided printing How to load paper Face up Top edge at the left side of the tray Automatic 2-sided printing Face down Top edge at the left side of the tray - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 121
in the following situations: ● When you load paper into the tray ● When you specify a particular tray or paper type for a print job through the printer driver or a software program and the tray is not configured to match the print-job's settings NOTE: The prompt does not appear if you are printing - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 122
Automatic paper sensing (auto-sense mode) The automatic paper type sensor functions when a tray is configured to the Any Type or plain type setting. After it has picked up paper from the tray, the product can detect overhead transparencies, paper weight, and gloss level. For more control, select a - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 123
to stack all jobs from the lower bin to the upper bin. NOTE: You can also select output bins from the printer driver. Selections that you make in the printer driver override control-panel settings. 21 3 1 Upper-Left Bin 2 Middle-Left Bin 3 Lower-Left Bin 1. From the Home screen, scroll to and - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 124
from the list of options. NOTE: All stapled jobs always go to the lower bin. NOTE: For print jobs, select the output bin in the printer driver. 104 Chapter 6 Paper and print media ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 125
7 Manage supplies ● Print cartridge information ● Supplies views ● Manage print cartridges ● Replacement instructions ● Solve problems with supplies ENWW 105 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 126
: CF032A ● Magenta print cartridge: CF033A Accessibility ● The print cartridges can be installed and removed by using one hand. Environmental ● Recycle print cartridges by using the HP Planet Partners return and recycling program. features For more information about supplies, go to www - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 127
Supplies views Print cartridge views 1 2 3 1 Plastic shield 2 Imaging drum 3 Print cartridge memory tag ENWW Supplies views 107 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 128
the type of supply-appears when a supply is nearing the estimated end of its useful life. ● A Very Low message appears when a supply is at its estimated end of useful life. Print-quality problems can occur when using a supply that is at its estimated end of life. Enable or disable - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 129
send the used supply to HP for recycling. For complete information, see the recycling guide that is included with each new HP supply item. Print-cartridge -HP. HP will help determine if the cartridge is genuine and take steps to resolve the problem. Your print cartridge might not be a genuine HP - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 130
instructions Replace print cartridges The product uses four colors and has a different print cartridge for each color: black (K), magenta (M), cyan (C), and yellow (Y). CAUTION: If toner gets on clothing, wipe it off with a dry cloth and wash the clothes in cold water. Hot water sets toner - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 131
. NOTE: Be careful not to damage the memory tag on the print cartridge. 5. Grasp both sides of the print cartridge and distribute the toner by gently rocking the print cartridge. 6. Remove the orange protective cover from the print cartridge. CAUTION: Avoid prolonged exposure to light. CAUTION: Do - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 132
a single use. Do not attempt to empty the toner collection unit and reuse it. Doing so could lead to toner being spilled inside the product, which could result in reduced print quality. After use, return the toner collection unit to HP's Planet Partners program for recycling. 112 Chapter 7 Manage - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 133
1. Open the front door. Make sure that the door is completely open. 2. Grasp the top of the toner collection unit and remove it from the product. 3. Place the attached cap over the opening at the top of the unit. ENWW Replacement instructions 113 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 134
it clicks into place. 6. Close the front door. NOTE: If the toner collection unit is not installed correctly, the front door does not close completely. To recycle the used toner collection unit, follow the instructions included with the new toner collection unit. 114 Chapter 7 Manage supplies ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 135
the new staple cartridge into the stapler and push down on the green handle until it snaps into place. 4. Close the stapler cover. ENWW Replacement instructions 115 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 136
HP print cartridge Steps to resolve the problem Hewlett-Packard Company cannot recommend the use of non-HP supplies, either new or remanufactured. Because they are not HP products, HP inspect the print cartridge for damage. See the instructions that follow. Replace the print cartridge if necessary. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 137
CAUTION: Do not touch the green roller (imaging drum) on the bottom of the cartridge. Fingerprints on the imaging drum can cause print-quality problems. 4. If you see any scratches, fingerprints, or other damage on the imaging drum, replace the print cartridge. 5. If the imaging drum does not appear - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 138
Repeating defects If defects repeat at regular intervals on the page, use this ruler to identify the cause of the defect. Place the top of the ruler at the first defect. The marking that is beside the next occurrence of the defect indicates which component needs to be replaced. Figure 7-1 Repetitive - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 139
estimated life remaining in print cartridges. It also lists the part number for the correct genuine HP print cartridge for your product so you can order a replacement print cartridge, as well as option, and then touch the Print button to print the report. ENWW Solve problems with supplies 119 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 140
do not need to replace the print cartridge at this time unless print quality is no longer acceptable. After an HP supply has reached the very low threshold, the HP premium protection warranty for that supply has ended. If print quality is no longer acceptable, replace the print cartridge. Consider - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 141
HP premium protection warranty for that supply has ended. If print quality is no longer acceptable, replace the fuser kit. Instructions are included with the fuser kit. Incompatible cartridge The indicated color unit. 4. Close the right door. ENWW Solve problems with supplies 121 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 142
to be replaced now unless the print quality is no longer acceptable. After an HP supply has reached its approximated end of life, HP's premium Protection Warranty on that supply ends. Replace the specified color cartridge. Or, configure the product to continue printing by using the Manage Supplies - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 143
option because of the risk of overfilling the toner collection unit, which could result in the need to service the product. Replace transfer kit The product end of life, HP's premium Protection Warranty on that transfer kit ends. Replace the transfer kit. Instructions are included with the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 144
HP premium protection warranty for that supply has ended. To continue printing in color, either replace the supply or reconfigure the product by using the Manage Supplies menu on the control panel. Toner collection unit low The toner replace the transfer kit. Instructions are included with the new - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 145
color> slot The indicated slot for a print cartridge contains a cartridge that is not the correct color and install a cartridge that is the correct color. ● Yellow ● Magenta ● Cyan ● Black acceptable. After an HP supply has reached the very low threshold, the HP premium protection warranty for - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 146
126 Chapter 7 Manage supplies ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 147
8 Print tasks ● Cancel a print job with Windows ● Basic print tasks with Windows ● Additional print tasks with Windows ● Walk-up USB printing ENWW 127 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 148
print queue (computer memory) or print spooler, delete the job there. ◦ Windows XP, Server 2003, or Server 2008: Click Start, click Settings, and then click Printers and Faxes. Double-click the product icon to open the window, right-click the print job that you want to cancel, and then click Cancel - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 149
software programs do not have a File menu. See the documentation for your software program to learn how to open the print dialog. Open the printer driver with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 150
Get help for any printing option with Windows 1. Click the Help button to open the online Help. Change the number of print copies with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then select the number of copies. 130 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 151
Save custom print settings for reuse with Windows Use a printing shortcut with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button. ENWW Basic print tasks with Windows 131 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 152
one of the shortcuts, and then click the OK button. NOTE: When you select a shortcut, the corresponding settings change on the other tabs in the printer driver. Create printing shortcuts 1. On the File menu in the software program, click Print. 132 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 153
2. Select the product, and then click the Properties or Preferences button. 3. Click the Printing Shortcuts tab. 4. Select an existing shortcut as a base. NOTE: Always select a shortcut before adjusting any of the settings on the right side of the screen. If you adjust the settings and then select a - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 154
5. Select the print options for the new shortcut. 6. Click the Save As button. 7. Type a name for the shortcut, and click the OK button. 134 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 155
Improve print quality with Windows Select the page size with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button. 3. Click the Paper/Quality tab. 4. Select a size from the Paper size drop-down list. Select a - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 156
3. Click the Paper/Quality tab. 4. In the Print Quality area, select the gloss level from the first drop-down list. Print on both sides (duplex) with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button. 136 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 157
3. Click the Finishing tab. 4. Select the Print on both sides check box. Click the OK button to print the job. Print multiple pages per sheet with Windows 1. On the File menu in the software program, click Print. ENWW Basic print tasks with Windows 137 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 158
2. Select the product, and then click the Properties or Preferences button. 3. Click the Finishing tab. 138 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 159
4. Select the number of pages per sheet from the Pages per sheet drop-down list. 5. Select the correct Print page borders, Page order, and Orientation options. Select page orientation with Windows 1. On the File menu in the software program, click Print. ENWW Basic print tasks with Windows 139 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 160
2. Select the product, and then click the Properties or Preferences button. 3. Click the Finishing tab. 4. In the Orientation area, select the Portrait or Landscape option. To print the page image upside down, select the Rotate by 180 degrees option. 140 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 161
Set color options with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button. 3. Click the Color tab. ENWW Basic print tasks with Windows 141 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 162
4. Click the HP EasyColor check box to clear it. 5. In the Color Options area, click the Manual option, and then click the Settings button. 6. Adjust the general settings for Edge Control, and settings for text, graphics, and photographs. 142 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 163
Windows Print colored text as black (grayscale) with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button. 3. Click the Advanced tab. 4. Expand the Document Options section. 5. Expand the Printer Features section - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 164
3. Click the Paper/Quality tab. 4. From the Paper type drop-down list, click the More... option. 5. Expand the list of Type is: options. 144 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 165
6. Expand the list of Other options. 7. Select the option for the type of paper you are using, and click the OK button. Print on special paper, labels, or transparencies 1. On the File menu in the software program, click Print. ENWW Additional print tasks with Windows 145 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 166
2. Select the product, and then click the Properties or Preferences button. 3. Click the Paper/Quality tab. 4. From the Paper type drop-down list, click the More... option. 146 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 167
5. Expand the list of Type is: options. 6. Expand the category of paper types that best describes your paper. NOTE: Labels and transparencies are in the list of Other options. 7. Select the option for the type of paper you are using, and click the OK button. ENWW Additional print tasks with - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 168
Print the first or last page on different paper with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button. 3. Click the Paper/Quality tab. 148 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 169
4. In the Special pages area, click the Print pages on different paper option, and then click the Settings button. 5. In the Pages in document area, select either the First or Last option. 6. Select the correct options from the Paper source and Paper type drop-down lists. Click the Add button. ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 170
7. If you are printing both the first and last pages on different paper, repeat steps 5 and 6, selecting the options for the other page. 8. Click the OK button. Scale a document to fit page size with Windows 1. On the File menu in the software program, click Print. 150 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 171
2. Select the product, and then click the Properties or Preferences button. 3. Click the Effects tab. 4. Select the Print document on option, and then select a size from the drop-down list. ENWW Additional print tasks with Windows 151 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 172
Add a watermark to a document with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button. 3. Click the Effects tab. 4. Select a watermark from the Watermarks drop-down list. Or, to add a new watermark to the list, - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 173
3. Click the Finishing tab. 4. Select the Print on both sides check box. 5. In the Booklet layout drop-down list, click the Left binding or Right binding option. The Pages per sheet option automatically changes to 2 pages per sheet. ENWW Additional print tasks with Windows 153 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 174
Select output options with Windows (fskm models only) Select an output bin with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or Preferences button. 154 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 175
3. Click the Output tab. 4. In the Output Bin Options area, select a bin from the Bin drop-down list. Select staple options with Windows 1. On the File menu in the software program, click Print. ENWW Additional print tasks with Windows 155 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 176
2. Select the product, and then click the Properties or Preferences button. 3. Click the Output tab. 4. In the Output Options area, select an option from the Staple drop-down list. 156 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 177
permanently store the job and prevent the product from deleting it when space is needed for something else, select the Stored Job option in the driver. Create a stored job with Windows 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 178
3. Click the Job Storage tab. 4. Select a Job Storage Mode option. Print a stored job Use the following procedure to print a job that is stored in the product memory. 1. From the Home screen, touch the Open from Device Memory button. 158 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 179
2. Select the name of the folder where the job is stored. 3. Select the name of the job, adjust the number of copies, and then touch the Start button to print the job. 4. If the job is locked, type the PIN in the PIN field, adjust the number of copies, and then touch the Start button to print the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 180
3. Click the Job Storage tab. 4. In the Job Storage Mode area, click the Proof and Hold option. Temporarily store a personal job on the product and print it later NOTE: The product deletes the job after you print it. 1. On the File menu in the software program, click Print. 2. Select the product, - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 181
Make a permanently stored job private so that anyone who tries to print it must provide a PIN NOTE: This option is available if the optional hard disk is installed in the product. 1. On the File menu in the software program, click Print. 2. Select the product, and then click the Properties or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 182
other color documents printer driver. Supported glossy paper HP glossy paper product Product code HP Laser Presentation Paper, Q6541A Soft Gloss HP Laser Presentation Paper, Q2546A Glossy HP Laser Presentation Paper, Q2552A Glossy HP Laser Professional Paper, Q6542A Soft Gloss HP Laser Brochure - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 183
HP Tough Paper. HP Tough Paper is a waterproof, tear-proof, satin finish paper that retains rich, vibrant print color printer driver. Supported tough paper HP paper name HP LaserJet Tough Paper HP LaserJet Tough the OK button. 4. Follow the instructions on the test page to complete the adjustment. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 184
. The product accepts standard USB storage accessories in the USB port on the front of the product. You can print the following types of files: ● .pdf ● .prn ● .pcl ● .ps ● .cht 1. Insert the USB storage accessory into the USB port on the front of the product. NOTE: You might need to remove - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 185
4. If you need to adjust the number of copies, touch the Copies field, and then use the keypad to select the number of copies. 5. Touch the Start button to print the document. ENWW Walk-up USB printing 165 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 186
166 Chapter 8 Print tasks ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 187
9 Color ● Adjust color ● Match colors ENWW 167 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 188
by changing the settings on the Color tab in the printer driver. Change the color theme for a print job 1. On the File menu in the software program, click Print. 2. Click Properties or Preferences. 3. Click the Color tab. 4. Select a color theme from the Color Themes drop-down list. ● Default (sRGB - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 189
Change the color options Change the color options settings for the current print job from the color tab of the printer driver. 1. On the File menu in the software program, click Print. 2. Click Properties or Preferences. 3. Click the Color tab. 4. Click the Automatic or Manual setting. ● Automatic - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 190
options for text, graphics, and photographs. Table 9-1 Manual color options Setting description Setting options Edge Control ● Off turns Black Only generates neutral colors (grays and black) by using only black toner. This guarantees neutral colors without a color The Neutral Grays setting - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 191
enabled by default in both the HP PCL 6 printer driver and the HP Mac Postscript printer driver, so you do not need to make manual color adjustments. To disable the option so you can manually adjust the color settings, open the Color tab in the Windows driver or the Color/ Quality Options tab in the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 192
. These factors include: ● Paper ● Printer colorants (inks or toners for example) ● Printing process (inkjet, press, or laser technology for example) ● Overhead lighting ● Personal differences in perception of color ● Software programs ● Printer drivers ● Computer operating system ● Monitors and - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 193
on paper type and the software program used. For more details on how to use the color samples, go to www.hp.com/support/cljcm4540mfp. Use the following procedure to print color samples at the product using the control panel: 1. From the Home screen, open the following menus: a. Administration - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 194
174 Chapter 9 Color ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 195
10 Copy ● Use copy functions ● Copy settings ● Copy a book ● Copy a photo ● Create a stored copy job ● Copy mixed-size originals ● Copy on both sides (duplex) ● Use Job Build mode ENWW 175 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 196
Use copy functions Copy Use the scanner glass to make as many as 9999 copies of small, lightweight paper (less than 60 g/m2 or 16 lb) or heavy paper (more than 105 g/m2 or 28 lb). This includes paper such as receipts, newspaper clippings, photographs, old documents, worn documents, and books. Use - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 197
Reduce or enlarge a copy image 1. From the Home screen, touch the Copy button. 2. Touch the Reduce/Enlarge button. 3. Select one of the predefined percentages, or touch the Scaling field and type a percentage between 25 and 400. Touch the OK button. You can also select these options: ● Auto: The - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 198
3. Touch the Collate on (Sets in page order) option. 4. Touch the Start button. Make color copies or black and white copies 1. From the Home screen, touch the Copy button. 2. Touch the Color/Black button. 3. Select the color option that you want to use, and then touch the OK button. 178 Chapter 10 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 199
Copy button. 2. Touch the More Options button, and then touch the Optimize Text/Picture button. 3. Select one of the predefined options, or touch the Manually adjust button and then adjust the slider in the Optimize For area. Touch the OK button. 4. Touch the Start button. Check the scanner glass - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 200
1. Use the power switch to turn off the product, and then unplug the power cord from the electrical socket. 2. Open the scanner lid. 180 Chapter 10 Copy ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 201
3. Clean the scanner glass and the white plastic backing with a soft cloth or sponge that has been moistened with nonabrasive glass cleaner. Dry the glass and white plastic backing with a chamois or a cellulose sponge to prevent spotting. CAUTION: Do not use abrasives, acetone, benzene, ammonia, - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 202
3. Adjust the sliders to set the Darkness level, the Contrast, the Sharpness level, and the Background Cleanup level. Touch the OK button. 4. Touch the Start button. 182 Chapter 10 Copy ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 203
Define custom copy settings You can use the Administration menu to establish default settings that apply to all copy jobs. If necessary, you can override most settings for an individual job. After that job is complete, the product returns to the default settings. 1. From the Home screen, scroll to - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 204
Restore copy default settings 1. From the Home screen, open the following menus: ● Administration ● General Settings ● Restore Factory Settings 2. Select the Copy check box, and then touch the Reset button. 184 Chapter 10 Copy ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 205
Copy a book 1. Lift the lid and place the book on the scanner glass with the spine aligned with the mark on the rear, center of the scanner glass. 2. Gently close the lid. 3. On the control panel, touch the Copy button. 4. Touch the Start button. 5. Repeat these steps for each page that you want to - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 206
Copy a photo NOTE: Copy photos from the scanner glass. 1. Lift the lid and place the photo on the scanner glass with the picture-side down and the upper-left corner of the photo in the upper-left corner of the glass. 2. Gently close the lid. 3. On the control panel, touch the Copy button. 4. Touch - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 207
Create a stored copy job Use this procedure to scan a document and save it on the product so you can print copies at any time. 1. Place the document face-down on the scanner glass or face-up in the document feeder. 2. From the Home screen, touch the Save to Device Memory button. NOTE: If prompted, - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 208
sheets in the original document so they all have the same width. 2. Place the sheets face-up into the document feeder, and adjust both paper guides against the document. 3. On the control panel, touch the Copy button. 4. Touch the Original Size button. NOTE: If this option is not on the first - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 209
Copy on both sides (duplex) 1. Load the original documents into the document feeder with the first page facing up, and with the top of the page leading. 2. On the control panel, touch the Copy button. 3. Touch the Sides button. 4. To make a two-sided copy from a one-sided original, touch the 1-sided - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 210
Use Job Build mode Use the Job Build feature to combine several sets of original documents into one copy job. Also use this feature to copy an original document that has more pages than the document feeder can accommodate at one time. 1. Load the original document face-up in the document feeder or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 211
11 Scan and send documents ● Set up scan/send features ● Use scan/send functions ● Send a scanned document ENWW 191 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 212
Web Server opens, click the Scan/Digital Send tab. 3. If you did not previously use the HP Scan to Email Setup Wizard to set up the E-mail feature, you can enable it by using the HP Embedded Web Server. a. Click the E-mail Setup link. b. Select the E-mail check box to enable the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 213
f. Continue through the screens and select the default options you want to apply to the Quick Set. g. On the Summary screen, review the settings and then click the Finish button. 5. Enable the Save to USB feature. a. Click the Save to USB Setup link. b. Select the Enable Save - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 214
Use scan/send functions Sign in Some features on the product control panel can be secured so that unauthorized people cannot use them. When a feature is secured, the product prompts you to sign in before you can use it. You can also sign in without waiting for a prompt by touching the Sign In button - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 215
a file and save it in a folder on the network. The following operating systems support this feature: ● Windows Server 2003, 64-bit ● Windows Server 2008, 64-bit product to use this feature. The system administrator can use the HP Embedded Web Server to configure pre-defined Quick Sets folders, or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 216
4. To set up a new job, type the name for the file in the File Name text field, and type the path to the network folder in the Network Folder Path field. Use this format for the path: \\path\path 5. To configure settings for the document, touch the More Options button. 6. Touch the Start button to - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 217
3. Select an existing folder, or touch the New Folder button to create a new folder. 4. Type the name for the file in the File Name text field. 5. To configure settings for the document, touch the More Options button. 6. Touch the Start button to save the file. Send a scanned document to a USB flash - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 218
e-mail The product e-mail feature offers the following benefits: ● Sends documents to one or more e-mail addresses. ● Delivers files in black-and-white or in color. ● You can send files in different file formats that the recipient can manipulate. 198 Chapter 11 Scan and send documents ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 219
cable connection, contact the internet service provider to obtain the SMTP mail addresses becomes smaller. ● The product supports LDAP, but a connection to an LDAP instructions that follow are for configuring the product at the control panel. You can also perform these procedures by using the HP - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 220
2. Open the Scan/Digital Send Settings menu. 3. Open the E-mail Settings menu. 4. Open the E-mail Setup Wizard menu, and follow the on-screen instructions. Send a scanned document to one or more e-mail addresses 1. Place the document face-down on the scanner glass or face-up in the document feeder. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 221
3. Touch the text box next a field to open a keypad. NOTE: If you are signed in to the product, your user name or other default information might appear in the From field. If so, you might not be able to change it. 4. Type the appropriate information for the field. To send to multiple addresses, - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 222
product, contacts that you add to the address book will be visible to all people who use the product. NOTE: You can also use the HP Embedded Web Server (EWS) to create and manage the address book. 1. From the Home screen, touch the E-mail button. NOTE: If prompted, type your user - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 223
4. In the Name text field, type the name of the contact. 5. From the drop-down list, select the E-mail Address option, and then type the contact's email address. Touch the OK button to add the contact to the list. Send a document to e-mail by using the address book 1. Place the document face-down on - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 224
4. From the drop-down list, select the address book view that you want to use. 5. Select a name from the list of contacts, and then touch the right arrow button to add the name to the recipients list. Repeat this step for each recipient, and then touch the OK button. 6. Touch the Start button to - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 225
12 Fax ● Setup ● Set fax settings ● Use Fax ● Solve fax problems ENWW 205 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 226
Introduction The HP LaserJet Analog Fax Accessory 500 enables the HP multifunction product (MFP) to function as a standalone analog fax machine. For more information, see www.hp.com/go/ ljanalogfaxaccessory500_manuals. NOTE: In addition to the analog fax feature, the product also supports LAN and - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 227
Error correction ● Fax archive ● Embedded Web server ● HP Web Jetadmin ● HP MFP Digital Sending Software ● Fax-printing schedule Verify fax configured, the fax icon is grayed-out. If this occurs, use the instructions that follow to configure the fax accessory. Required fax settings After the fax - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 228
Fax Setup Wizard The Fax Setup Wizard guides you through a step-by-step procedure to configure fax settings that are required to use the fax feature. If the settings are not configured, the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 229
enabled at a time. The fax icon displays for either fax feature. If you wish to use analog fax when LAN fax is enabled, use the HP MFP Digital Sending Software Configuration Utility or the product embedded Web server to disable LAN fax. Set or verify the date and time The date and - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 230
computer by using the HP MFP Digital Sending Software Configuration Utility HP Web Jetadmin, perform the following steps. For detailed information about HP Web Jetadmin, see the HP Web Jetadmin Reference Manual. 1. Start HP Guide available under the Self Help and Documentation tab at www.hp.com - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 231
you can also configure multiple devices. For more information about the HP MFP Digital Sending Software Configuration Utility, see the HP MFP Digital Sending Software User Guide or the HP MFP Digital Sending Software Support Guide. NOTE: Depending on the capabilities and settings of your fax method - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 232
enabled at a time. The fax icon displays for either fax feature. If you wish to use analog fax when LAN fax is enabled, use the HP MFP Digital Sending Software Configuration Utility to disable LAN fax. 212 Chapter 12 Fax ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 233
Fax dialing settings Set the fax dial volume Use the Fax Dial Volume setting to control the product's dialing volume level when sending faxes. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 234
Set fax send speed The Fax send speed setting sets the modem bit rate (measured in bits per second) of the Analog Fax modem while sending a fax. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 235
Set redial on error The Redial on error feature sets the number of times a fax number will be redialed when an error occurs during a fax transmission. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 236
Set redial-on-no-answer The redial-on-no-answer setting selects the number of times the fax accessory redials if the number dialed does not answer. The number of retries is either 0 to 1 (used in the U.S.) or 0 to 2, depending on the country/region setting. The interval between retries is set by the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 237
NOTE: You might need a pause between the prefix and the phone number. To insert a 2-second pause, enter a comma (,), pound sign (#), or a "P". To add an extension number, use "X". 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 238
feature is disabled, use the following steps to enable: NOTE: The PC fax send driver must be installed on the computer from where the faxes will be sent. 1. , the preferred setting. However, JBIG might cause compatibility problems when communicating with some older fax machines, in which case - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 239
portion of the fax be sent again. Error correction mode is enabled by default. You should turn off error correction only if you are having trouble sending or receiving a fax and if you are willing to accept the errors in the transmission and a probable quality reduction in the image. Turning off - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 240
Billing codes are disabled by default. Follow these steps to enable billing codes: 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● Billing Codes 3. Touch the Enable Billing Codes feature to - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 241
available: ● Disable preview 4. Touch the Save button. Set the outgoing fax resolution The outgoing fax resolution setting determines the maximum resolution supported by the receiving fax. The fax accessory uses the highest possible resolution (as limited by this setting) and the maximum resolution - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 242
Original sides 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Default Job Options ● Original Sides 3. Touch one of the following options: ● 1-sided (default) ● 2-sided 4. Touch the Orientation button to set - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 243
If you selected the E-mail option, use the keyboard to type an e-mail address. Then touch the OK button to complete the notification setup. 6. Touch the Include Thumbnail check box to include a thumbnail image with notifications. Content orientation Use the content orientation feature to set how the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 244
touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Default Job Options ● Optimize Text/Picture 3. Touch one of the following options: ● Manually adjust (default) ● Text 224 Chapter 12 Fax ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 245
● Printed picture ● Photograph 4. Touch the Save button. Job build Use the Job build feature to combine multiple originals into a single fax job. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Default Job - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 246
Receive fax settings Fax receive setup Set the ringer volume 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Fax Receive Setup 3. Touch the Ringer Volume drop down menu and then select one of the following - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 247
Set fax receive speed 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Fax Receive Setup 3. Touch one of the following options from the Fax Receive Speed drop down menu: ● Fast (default) - v.34/max 33,600 bps - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 248
4. Enter a value for the ring frequency on the keypad, and then touch the OK button. The default setting for ring frequency is 68 hz. 5. Touch the Save button. Enable or disable the fax printing schedule NOTE: Before enabling a fax-printing schedule, a schedule must be created. 1. From the Home - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 249
Create a blocked-fax list 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Blocked Fax Numbers 3. Touch the Fax Number to Block text box to display the keyboard. 4. Type a number and then touch the OK button. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 250
to the product and printed. If no fax is held, a No Fax is Available message will be displayed. If the fax machine does not support the polling feature, a Poll Invalid error message will be shown. Default job options The following default job options are available for configuration: ● Notification - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 251
If you selected the E-mail option, use the keyboard to type an e-mail address. Then touch the Save button to complete the notification setup. 6. Touch the Include Thumbnail check box to include a thumbnail image with notifications. Stamp received faxes (incoming faxes) The stamp received faxes - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 252
Set the paper selection Use the paper selection feature to specify which tray the paper for the fax is loaded from. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Default Job Options ● Paper Selection 3. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 253
Set the sides Use the Sides feature to specify 1-side or 2-sided ouput for faxes. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Default Job Options ● Sides 3. Touch one of the following options: ● 1-sided - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 254
, the SMTP server must be configured, and responding, on the product. For information about configuring the SMTP server, see the product user guide. Enable fax archiving 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Archive - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 255
Use Fax Fax feature screen The Fax feature screen is used to send faxes. To access this screen, press the Fax icon displayed on the control panel Home screen. 1 2 3456 7 89 10 17 11 16 12 15 14 13 1 Home Key - return to main screen 2 Send Fax - press to send fax to recipients 3 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 256
Receiving call, Page sent, and others. Send a fax To send a fax, you can use one of three basic methods to enter numbers: ● Enter numbers manually. ● Enter numbers using speed dial. ● Enter numbers using the fax address book. NOTE: For online information about sending a fax, touch ? on the screen to - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 257
Answer features are set, the fax will not be deleted until all retries fail or the fax is sent successfully. Send a fax by entering numbers manually 1. Place the document in the automatic document feeder (ADF) or on the scanner glass. 2. From the Home screen, touch the Fax button. You may be - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 258
4. Touch the Fax Number box to open the keypad. 5. Using the keypad, enter a phone number and then touch the OK button. 6. Touch the Start icon to send the fax. You can either touch the Start icon on the touch screen or press the green Start button on the control panel. Send a fax using speed dial - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 259
1. From the Home screen, touch the Fax button. 2. Touch the Speed Dial Search button. This button looks like a magnifying glass and is located to the right of the Speed Dial button. 3. Type the first letters of the speed dial name to search for. As matches are found, the list at the top of the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 260
5. Touch the OK button to return to the Fax screen. 6. Touch the Start button to send the fax. You can either touch the Start button on the touch screen or press the green Start button on the control panel. Fax address book search Use the fax address book search feature to complete a name search of - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 261
NOTE: The cancel operation may require up to 30 seconds to complete. Receive faxes When the fax accessory receives incoming faxes, it stores them in memory before printing. After the entire fax is stored, it is printed and then deleted from memory. Faxes print when received unless Schedule Printing - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 262
3. Touch a Speed Dial Number. 4. Touch the Speed Dial Name box to display the keyboard. 5. Type a name for the speed dial. 6. Touch the down arrow on the Speed Dial Name box to open the drop down menu. 7. Touch the Fax Number option. 8. Type a fax number for the Speed Dial Name. NOTE: To enter - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 263
9. Touch the OK button. The name and fax number (or numbers) will appear next to the Speed Dial Number. 10. When finished, press the OK button to return to the Fax screen Delete a speed dial list 1. From the Home screen, scroll to and touch the Fax button. 2. Touch the Speed Dials button to display - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 264
4. Touch the Delete button. 5. Touch the Yes button to confirm the deletion of the speed dial list and to return to the Fax screen. Delete a single number from the speed dial list 1. From the Home screen, scroll to and touch the Fax button. 2. Touch the Speed Dials button to display the Speed Dial - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 265
5. Scroll through the list of fax numbers and touch the screen to the right of last digit of the fax number to be deleted. Use the backspace key to delete the fax number. 6. Touch the OK button to return to the Speed Dials screen. 7. Touch the OK button to return to the Fax screen. Add a number to - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 266
4. Touch the down arrow on the Speed Dial Name box to open the drop down menu. 5. Touch the Fax Numbers item. 6. To add a fax number for a speed dial name, touch the screen to the right of the last digit of the last fax number in the list. When the cursor appears, touch the enter key to move the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 267
generates Job numbers for final attempts. If one of these reports is printed manually from the menu and the last call was neither the final attempt nor a this feature, see the Retrieve Job menu description in the product user guide. NOTE: Retrieved stored faxes can be accessed by entering the Fax - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 268
quality, so a fax transmission is more sensitive to a VoIP environment. The following are suggested changes in settings for the HP LaserJet Analog Fax Accessory 500 when it is connected to a VoIP service: ● Start off with the fax set in V.34 (Fast) mode and with Error Correction Mode (ECM) turned on - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 269
fax accessory will answer the phone after it rings the number of times set in the rings-toanswer setting. NOTE: Roll-over lines can cause problems with the fax accessory's ability to receive faxes. Using rollover lines with this product is not recommended. Are you using a surge-protection device - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 270
messaging service, the fax accessory answers all calls, and no calls are routed to the messaging service. Does is installed and operational, however, HP Digital Sending utility has either Enabled/Disabled1 A firmware failure has been identified. The firmware should be updated. Damaged / Enabled/ - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 271
has disabled the analog-fax feature. Use the HP MFP Digital Sending Software Configuration utility to enable the analog-fax feature. The accessory is not operating correctly. Check the fax accessory status. If the status is NON-OPERATIONAL, new firmware might need to be installed. If the status - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 272
Problem Cause Solution Not able to locate the Fax settings in HP Web Jetadmin. Fax settings in HP there is a jam, see the product user guide for instructions on clearing jams. The volume for sounds coming line is working. A voice-messaging service might be interfering with the fax accessory's - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 273
The product stops printing as soon as it is low on toner or runs out of toner. Any faxes received are stored in memory and print after the toner has been replaced. For other product printing problems, see the product user guide. Incoming call may be a voice call. Incoming voice calls usually show - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 274
column for jobs with a Pending designation. Error codes If a fax problem occurs which prevents or interrupts sending or receiving of a fax, an error www.hp.com by searching for HP LaserJet Analog Fax Accessory 500. Fax error messages When an analog fax is sent or received on an HP LaserJet product - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 275
before contacting customer support to help identify the problem. The detailed fax listing is called a Fax T.30 Trace and can be printed for the last fax, or it can be set to print whenever a fax error occurs. To print or configure the Fax T.30 Trace, touch Administration, Troubleshooting, and then - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 276
calls. General communications issue where the fax transmission was interrupted or did not proceed as expected. Try resending fax; if the error persists, contact service. Unable to read or write the fax image file to disk; could be corrupt product disk or no space available on the product's disk - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 277
be due to voice calls. Verify fax number and have receiver verify fax machine is on and connected; then try resending fax. ENWW Solve fax problems 257 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 278
and verify a fax is available, and then retry. Fax failure; this includes all non-specific failures. Have fax resent; if the error persists, contact service. A power failure occurred during the fax reception. Have the sender resend the fax. A voice call was made to the None fax. 258 Chapter 12 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 279
from the log). The database fax entries include any fax session as an entry. For example, a fax session could be a sent fax, received fax, or firmware upgrades. Depending on the activity, there might be fewer than 500 entries in the report (unless you sent 500 faxes without receiving any faxes or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 280
If you want to use the log for record keeping purposes, you should print the log periodically (at least every 500 faxes) and then clear it. Billing code report The billing code report is a list of the most recent 500 faxes that were successfully sent, listed by billing code. The following - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 281
codes and other information that might be useful in troubleshooting a particular problem related to sending or receiving a FAX. The report contents might be requested by an HP service representative when trying to determine the cause of a problem and will help to determine the appropriate action - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 282
Firmware upgrades The firmware on the fax accessory can be updated. Fax firmware updates occur as part of an overall product firmware update. See the product user guide for more information. 262 Chapter 12 Fax ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 283
13 Manage and maintain ● Print information pages ● Use the HP Embedded Web Server ● Use HP Web Jetadmin software ● Product security features ● Economy settings ● Install external I/O cards ● Clean the product ● Product updates ENWW 263 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 284
review the settings on the control-panel display. NOTE: Some pages do not have the View option. Table 13-1 Reports menu First level Configuration/Status Pages Second level Administration Menu Map Configuration Page Supplies Status Fax Reports Usage Page File Directory Page Color . HP provides - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 285
the printing capability of the product. Prints color samples for different RGB values. Use the samples as a guide for matching printed colors. Prints color samples for different CMYK values. Use the samples as a guide for matching printed colors. Prints the available PCL fonts. ENWW Print - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 286
, Mac OS, and Linux (Netscape only). Netscape Navigator 4.7 is required for HP-UX 10 and HP-UX 11. The HP Embedded Web Server works when the product is connected to an IP-based network. The HP Embedded Web Server does not support IPX-based product connections. You do not have to have Internet access - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 287
HP Instant Support link (in the Other Links area on all HP Embedded Web Server pages) to connect to a set of dynamic Web pages that help you solve problems. These pages also show additional services appears in the Other Links area on all HP Embedded Web Server pages. Ordering Information Enter - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 288
Permit or restrict color printing and copying. You can specify permissions for individual users or for jobs that are sent from specific software programs. Scan/Digital Send tab Table 13-5 HP Embedded Web Server Scan/Digital Send tab Menu Description Address Book Add e-mail addresses into - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 289
related to using optional Digital Sending software. Fax tab Table 13-6 HP Embedded Web Server Fax tab Menu Description Fax Send Setup Configure internal fax modem ● Settings for using a LAN fax service ● Settings for using an Internet fax service ENWW Use the HP Embedded Web Server 269 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 290
of the faxes that have been sent from or received by this product. Troubleshooting tab Table 13-7 HP Embedded Web Server Troubleshooting tab Menu Description Reports and Tests Print a variety of reports to help you solve problems with the product. Change the fax speed and fax speaker mode for - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 291
items are the default links. Table 13-9 HP Embedded Web Server Other Links list Menu Description HP Instant Support Connects you to the HP Web site to help you find solutions to product problems. Shop for Supplies Connects to the HP SureSupply Web site, where you can receive information - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 292
HP devices, including printers, multifunction products, and digital senders. This single solution allows you to remotely install, monitor, maintain, troubleshoot investment. HP Web Jetadmin updates are periodically made available to provide support for specific product features. Visit www.hp.com/go - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 293
password in the Old Password field. 6. Click the Apply button. Make note of the password and store it in a safe place. Encryption support: HP Encrypted High Performance Hard Disks This product includes an encrypted hard disk. This hard disk provides hardware-based encryption so you can securely - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 294
the encrypted hard disk, see the HP High-Performance Secure Hard Disk Setup Guide. 1. Go to www.hp.com/support. 2. Type Secure Hard Disk into the search box and click the >> button. 3. Click the HP Secure High Performance Hard Disk Drive link. 4. Click the Manuals link. Secure stored jobs You can - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 295
Economy settings Optimize speed or energy use By default the product stays warm between jobs to optimize speed. You can set the product to cool between jobs, which conserves energy. 1. From the Home screen, touch the Administration button. 2. Open each of the following menus: a. General Settings b. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 296
Set sleep delay 1. From the Home screen, touch the Administration button. 2. Open each of the following menus: a. General Settings b. Energy Settings c. Sleep Delay 3. Select the appropriate time period, and then touch the OK button. NOTE: The default value is 45 minutes. Set the sleep schedule NOTE - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 297
print server card or external EIO hard drive in the available EIO slot. NOTE: This example shows installing an HP Jetdirect print server card. 1. Turn the product off. 2. Disconnect all power and interface cables. NOTE: This illustration might not show all the cables. ENWW Install - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 298
the EIO slot, and then remove the cover. You will not need these screws and the cover again. They can be discarded. 4. Firmly insert the HP Jetdirect print server card into the EIO slot. 5. Insert and tighten the retaining screws that came with the print server card. 278 Chapter 13 Manage - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 299
the product on. 7. Print a configuration page. An HP Jetdirect configuration page that contains network configuration and status information the correct port. See the computer or operating system documentation for instructions. ● Reinstall the software, choosing the network installation this time. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 300
1. Use the power switch to turn off the product, and then unplug the power cord from the electrical socket. 2. Open the scanner lid. 280 Chapter 13 Manage and maintain ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 301
3. Clean the scanner glass and the white plastic backing with a soft cloth or sponge that has been moistened with nonabrasive glass cleaner. Dry the glass and white plastic backing with a chamois or a cellulose sponge to prevent spotting. CAUTION: Do not use abrasives, acetone, benzene, ammonia, - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 302
Product updates HP regularly updates features that are available in the product firmware. To take advantage of the most current features, update the product firmware. To download the most recent firmware upgrade, go to www.hp.com/go/cljcm4540mfp_firmware. 282 Chapter 13 Manage and maintain ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 303
panel messages ● Paper feeds incorrectly or becomes jammed ● Improve print quality ● The product does not print or it prints slowly ● Solve walk-up USB printing problems ● Solve connectivity problems ● Solve product software problems with Windows ● Solve product software problems with Mac ENWW 283 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 304
are a handy reference for procedures that you perform frequently. This guide contains procedures for the most commonly used product functions. The guide is available from this Web site: www.hp.com/support/cljcm4540mfp You can print this guide and keep it near the product. The control panel has built - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 305
the page jams in the product, follow the instructions on the control panel to clear the jam. problem is with the product hardware. Contact HP Customer Care. b. If the page prints correctly, then the product hardware is working. The problem is with the computer you are using, with the printer driver - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 306
CD that came with the product. You can also download the printer driver from this Web site: www.hp.com/support/ cljcm4540mfp. 9. Print a short document from a different program that has worked in the past. If this solution works, then the problem is with the program you are using. If this solution - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 307
Restore factory settings 1. From the Home screen, scroll to and touch the Administration menu. 2. Open the following menus: ● General Settings ● Restore Factory Settings 3. Select one or more categories of settings from the list, and then touch the Reset button. ENWW Restore factory settings 287 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 308
panel messages can indicate the status of or problems with the product. Message type Description Status instructions to resolve the issue. If the product displays an "Error" or "Attention" message, and no steps are shown to resolve the issue, turn the product off then on. Contact HP support - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 309
guides so they are touching the paper stack without bending it. 4. Check the product control panel to see if the product is waiting for you to acknowledge a prompt to feed the paper manually paper to the tray. 2. Use only paper that meets HP specifications for this product. 3. Use paper that is not - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 310
paper guides in the tray are adjusted correctly for the size of paper. Adjust the guides so manual feed feature and feed sheets one at a time. Clear jams Jam locations Use this illustration to identify locations of jams. In addition, instructions -right door 290 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 311
7 Stapler 8 Output bins ENWW Paper feeds incorrectly or becomes jammed 291 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 312
Clear jams in the document feeder 1. Open the document feeder cover. 2. Lift the jam-access door, and remove any jammed paper. 3. Close the document feeder cover. 292 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 313
Clear paper jams in the stapler 1. Lift the gray latch on the front of the stapler, and open the stapler cover. 2. If jammed paper is visible underneath the paper guide, pull it straight out. ENWW Paper feeds incorrectly or becomes jammed 293 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 314
3. Lift the green jam-access door. If jammed paper is visible under the jam-access door, pull it straight out, 4. Close the stapler cover. Clear staple jams 1. Lift the gray latch on the front of the stapler, and open the stapler cover. 294 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 315
2. Lift the green tab on the staple cartridge up, and then pull the staple cartridge straight out. 3. Lift up on the small lever at the back of the staple cartridge. 4. Remove the jammed staples. 5. Close the lever at the back of the staple cartridge. Be sure that it snaps into place. ENWW Paper - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 316
6. Insert the staple cartridge into the stapler and push down on the green handle until it snaps into place. 7. Close the stapler cover. 296 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 317
Clear jams in the output bin area 1. If paper is visible from the output bin, grasp the leading edge and remove it. Clear jams from under the top cover 1. Pull the top-cover-release lever forward, and then lift the top cover up. ENWW Paper feeds incorrectly or becomes jammed 297 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 318
2. Remove any jammed sheets that are under the top cover. CAUTION: Do not touch the foam rollers that are under the top cover. Contaminants can affect print quality. 3. Close the top cover. 298 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 319
Clear jams in the right door CAUTION: The fuser can be hot while the product is in use. Wait for the fuser to cool before handling it. 1. Open the right door. 2. Gently pull the paper out of the pickup area. 3. If paper is visible entering the bottom of the fuser, gently pull downward to remove it. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 320
has cooled, the rollers that are inside could still be hot. Do not touch the fuser rollers until they have cooled. 300 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 321
7. Close the jam-access door, and push the fuser completely into the product. 8. Close the right door. ENWW Paper feeds incorrectly or becomes jammed 301 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 322
you cannot remove the paper, or if no jammed paper is visible in Tray 1, close Tray 1 and open the right door. 302 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 323
3. Gently pull the paper out of the pick up area. 4. Close the right door. ENWW Paper feeds incorrectly or becomes jammed 303 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 324
damaged sheets of paper. To access jammed paper from the tray cavity, remove the tray from the product. 2. Close the tray. 304 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 325
Clear jams in the lower-right door (Trays 3, 4, or 5) 1. Open the lower-right door. 2. If paper is visible, gently pull the jammed paper up or down to remove it. 3. Close the lower-right door. ENWW Paper feeds incorrectly or becomes jammed 305 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 326
reprints jammed pages. Additional memory is allocated to store the last few pages printed. This might cause overall performance to suffer. 306 Chapter 14 Solve problems ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 327
Improve print quality You can prevent most print-quality problems by following these guidelines. ● Use the correct paper type setting in the printer driver. ● Use paper that meets HP specifications for this product. ● Clean the product as necessary. ● Replace print cartridges when they are reaching - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 328
Print a cleaning page Print a cleaning page to remove dust and excess toner from the paper path if you are having any of the following problems: ● Specks of toner are on the printed pages. ● Toner is smearing on the printed pages. ● Repeated marks occur on the printed pages. Use the following - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 329
problems. 1. From the Home screen, touch the Administration button. 2. Open the following menus: ● Troubleshooting ● Print Quality Pages ● PQ Troubleshooting Pages 3. Touch the Print button. Follow the instructions HP cartridge that has the words "HP" or "Hewlett-Packard" on it, or has the HP - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 330
, and printer feature support for most users ● Developed to align with Windows Graphic Device Interface (GDI) for best speed in Windows environments ● May not be fully compatible with third-party and custom solutions based on PCL5 Download additional printer drivers from this Web site: www.hp.com - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 331
Improve print quality for copies If you encounter print quality problems in copied documents, review the solutions for printed documents listed previously in this document. However, some print-quality problems occur only in copied documents. ● If streaks appear on copies made by using the document - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 332
HP software from the CD that came with the product. Using generic printer drivers can cause delays clearing jobs from the print queue. 5. From the list of printers disabling the firewall to see if it is the source of the problem. 7. If your computer or the product is connected to a wireless - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 333
a list of specifications, go to this Web site: www.hp.com/support/cljcm4540mfp. 2. When you configure the product to print on some paper types, such as heavy paper, the product prints more slowly so it can correctly fuse the toner - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 334
Solve walk-up USB printing problems ● The Open from USB menu does not open when you insert the on a standard USB storage accessory that uses File Allocation Table (FAT) file systems. The product supports FAT12, FAT16, and FAT32 USB storage accessories. 2. If another menu is already open, close that - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 335
file type that the USB printing feature does not support. The product supports .pdf, .prn, .pcl, .ps, and .cht support. In this case, the product replaces the file names with characters from a different character set. Rename the files using ASCII characters. ENWW Solve walk-up USB printing problems - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 336
If the problem continues, try a different cable or port on the hub. The computer is using the incorrect IP address for the product 1. Open the printer properties and the product using the HP standard TCP/IP port, select the box labeled Always print to this printer, even if its IP address changes. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 337
programs might be causing compatibility problems Verify that any new software programs are correctly installed and that they use the correct printer driver. The computer or workstation might be set up incorrectly 1. Check the network drivers, printer drivers, and the network redirection. 2. Verify - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 338
Solve product software problems with Windows Problem Solution A printer driver for the product is not visible in the Printer folder Reinstall the product software. NOTE: Close any applications that are running. To close an application that has an icon in the system tray, right- - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 339
Solve product software problems with Mac ● The printer driver is not listed in the Print & Fax list ● The product name does not appear in the product list in the Print & Fax list ● The printer driver does not automatically set up the selected product in the Print & Fax list ● A print job was not - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 340
with a USB cable, the product does not appear in the Print & Fax list after the driver is selected. Software troubleshooting ▲ Make sure that your Mac operating system is Mac OS X 10.5 or later. Hardware troubleshooting 1. Make sure that the product is turned on. 2. Make sure that the USB cable is - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 341
A Product supplies and accessories ● Order parts, accessories, and supplies ● Part numbers ENWW 321 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 342
supplies Order supplies and paper Order genuine HP parts or accessories Order through service or support providers Order using HP software www.hp.com/go/suresupply www.hp.com/buy/parts Contact an HP-authorized service or support provider. Use the HP Embedded Web Server on page 266 322 Appendix - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 343
up to 900 sheets. HP Color LaserJet 500-sheet Paper Feeder 500-sheet input tray (no storage cabinet CC425A or stand) HP LaserJet MFP Analog Fax Accessory 500 Provides fax capability for the product. This is included with the CM4540f MFP and CM4540fskm MFP models. CC487A Cables and interfaces - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 344
kit Repair maintenance kit Control panel kit HP LaserJet 900-sheet 3bin Stapling Mailbox HP Color LaserJet 500sheet Paper Feeder HP Color LaserJet 500sheet Paper Feeder and Cabinet Includes 50 sheets of HP LaserJet Tough Paper and instructions to clean the fuser Mandatory Includes a replacement - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 345
HP Color LaserJet 3 x 500-sheet Paper Feeder and Stand 1500-sheet paper tray. Contains three 500-sheet trays and a stand. Mandatory HP LaserJet MFP Analog Fax Accessory 500 Provides fax capability for the product. This is included with the CM4540f MFP and CM4540fskm MFP Replacement HP Encrypted - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 346
326 Appendix A Product supplies and accessories ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 347
B Service and support ● Hewlett-Packard limited warranty statement ● HP's Premium Protection Warranty: LaserJet print cartridge limited warranty statement ● Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement ● Data stored on the print cartridge ● End User License - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 348
Hewlett-Packard limited warranty statement HP PRODUCT HP Color LaserJet CM4540, CM4540f, CM4540fskm DURATION OF LIMITED WARRANTY One-year on-site warranty HP warrants to you, the end-user customer, that HP hardware and accessories will be free from defects in materials and workmanship after the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 349
environmental specifications for the printer product or (c) exhibit wear from ordinary use. To obtain warranty service, please return the product to place of purchase (with a written description of the problem and print samples) or contact HP customer support. At HP's option, HP will either replace - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 350
published environmental specifications for the printer product or (c) exhibit wear from ordinary use. To obtain warranty service, please return the product to place of purchase (with a written description of the problem) or contact HP customer support. At HP's option, HP will either replace products - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 351
cartridge, the page coverage, the printing modes used, any printing errors that might have occurred, and the product model. This information helps HP design future products to meet our customers' printing needs. The data collected from the print cartridge memory chip does not contain information - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 352
Software. You may not modify the HP Software or disable any licensing or control feature of the HP Software. If this Software is provided by HP for Use with an imaging or printing product (for example, if the Software is a printer driver, firmware, or add-on), the HP Software may only be used with - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 353
you provide in relation to (i) your Use of the Software or the HP Product, or (ii) the provision of support services related to the Software or the HP Product. All such information will be subject to HP's privacy policy. HP will not use such information in a form that personally identifies you - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 354
, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY includes software written by Tim Hudson ([email protected]). 334 Appendix B Service and support ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 355
is mandatory. If you request HP to replace these parts, you will be charged for the travel and labor costs of this service. 2) Parts for which customer is required, you can call the HP Technical Support Center and a technician will help you over the phone. HP specifies in the materials shipped with - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 356
at www.hp.com/support/. Get 24-hour Internet support www.hp.com/support/cljcm4540mfp Get support for products used with a Macintosh computer www.hp.com/go/macosx Download software utilities, drivers, and electronic information www.hp.com/go/cljcm4540mfp_software Order additional HP service or - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 357
C Product specifications ● Physical specifications ● Power consumption, electrical specifications, and acoustic emissions ● Environmental specifications ENWW 337 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 358
Table C-1 Product dimensions Product Height Depth Width Weight CM4540 MFP 575 mm (22.6 in) 617 mm (24.3 in) 827 mm (32.5 in) 54.8 kg (120.5 lb) CM4540f MFP 1119 mm (44.1 in) 668 mm (26.3 in) 849 mm (33.4 in) 75.7 kg (166.5 lb) CM4540fskm MFP 1119 mm (44.1 in) 668 mm (26.3 in - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 359
D Regulatory information ● FCC regulations ● Environmental product stewardship program ● Declaration of Conformity ● Declaration of Conformity (fax models) ● Safety statements ● Additional statements for telecom (fax) products ENWW 339 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 360
and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation own expense. NOTE: Any changes or modifications to the printer that are not expressly approved by HP could void the user's authority to operate this equipment. - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 361
and instructions are included in every new HP LaserJet print cartridge and supplies package. You help reduce the toll on the environment further when you return multiple cartridges together rather than separately. HP is committed to providing inventive, high-quality products and services that - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 362
HP LaserJet toner cartridge box is for the return and recycling of one or more HP LaserJet print cartridges after use. Please follow the applicable instructions below. Multiple returns (more than one cartridge) 1. Package each HP LaserJet the U.S. Postal Service carrier or FedEx driver during your - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 363
HP LaserJet printing supplies. Paper This product is capable of using recycled papers when the paper meets the guidelines outlined in the HP LaserJet Printer Family Print Media Guide product include the following: HP Color LaserJet Enterprise CM4540 MFP Series Type Carbon monofluoride lithium - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 364
office, your household waste disposal service or the shop where you purchased the product. Chemical substances HP is committed to providing our chemical substances (for example, toner) can be obtained by accessing the HP Web site at www.hp.com/go/msds or www.hp.com/hpinfo/ community/environment - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 365
01-rel.1.0 Manufacturer's Address: 11311 Chinden Boulevard Boise, Idaho 83714-1021, USA declares, that the product Product Name: HP Color LaserJet Enterprise CM4540 MFP Regulatory Model Number2) BOISB-0806-01 Including: CC422A - 500-sheet paper feeder and cabinet CC423A - 3x500-sheet paper - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 366
topics only: European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQTRE / Standards Europe, 140, D-71034, Böblingen (FAX: +49-7031-14-3143) www.hp.com/go/certificates USA Contact: Product Regulations Manager, Hewlett-Packard Company, - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 367
Address: 11311 Chinden Boulevard Boise, Idaho 83714-1021, USA declares, that the product Product Name: HP Color LaserJet Enterprise CM4540f MFP HP Color LaserJet Enterprise CM4540fskm MFP Regulatory Model Number2) BOISB-0806-02 Including: CC422A - 500-sheet paper feeder and cabinet CC423A - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 368
topics only: European Contact: Your Local Hewlett-Packard Sales and Service Office or Hewlett-Packard GmbH, Department HQTRE / Standards Europe, Herrenberger , D-71034, Böblingen (FAX: +49-7031-14-3143) www.hp.com/go/certificates USA Contact: Product Regulations Manager, Hewlett-Packard Company, - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 369
under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the other than those specified in this user guide may result in exposure to hazardous CEM ». » VCCI statement (Japan) Power cord instructions Make sure your power source is adequate for the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 370
än i bruksanvisning specificerats, kan användaren utsättas för osynlig laserstrålning, som överskrider gränsen för laserklass 1. HUOLTO HP Color LaserJet CM4540, CM4540f, CM4540fskm - kirjoittimen sisällä ei ole käyttäjän huollettavissa olevia kohteita. Laitteen saa avata ja huoltaa ainoastaan sen - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 371
VARO ! Mikäli kirjoittimen suojakotelo avataan, olet alttiina näkymättömällelasersäteilylle laitteen ollessa toiminnassa. Älä katso säteeseen. VARNING ! Om laserprinterns skyddshölje öppnas då apparaten är i funktion, utsättas användaren för osynlig laserstrålning. Betrakta ej strålen. Tiedot - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 372
its connection to the PSTN. Please follow the instructions provided in the user manual. If you experience network compatibility issues, please does it imply that any product is compatible with all of Telecom's network services. This equipment may not provide for the effective hand-over of a call - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 373
for you to make the necessary modifications in order to maintain uninterrupted service. If trouble is experienced with this equipment, please see the numbers in this manual for repair and (or) warranty information. If the trouble is causing harm to the telephone network, the telephone company may - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 374
Notice: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 375
specifications 338 activity log 259 address books, e-mail LDAP support 199 recipient lists 203 recipient lists, creating 202 adjust copy color options HP EasyColor (Windows) 171 setting (Windows) 141 Color Samples for RGB description 265 Color tab settings 69 Color Usage description 264 Color - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 376
Service menu 46 settings 52, 63 Stapler/Stacker Settings menu 39 touchscreen buttons 14 Troubleshooting menu 42 USB Firmware documents 189 copy settings HP Embedded Web Server 268 settings Macintosh 67 customer support online 336 D date 98 turning on (Mac) 64 drivers changing paper types and sizes 84 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 377
264 fax settings HP Embedded Web Server 269 Fax Settings menu, control panel 29 FCC regulations 340 features 2 features, description 206 feeding problems 251 File Directory Page description 264 File Upload, Macintosh 64 Finnish laser safety statement 350 firmware Update Mac 64 firmware upgrades 262 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 378
toner collection unit 112 interface ports locating 8, 9 Internet Explorer, versions supported HP driver settings 63, 66 problems, troubleshooting 319 removing software 61 software 64 supported operating systems 58 Macintosh HP Printer Utility 64 resize documents 67 support 336 Macintosh driver - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 379
Scan/Digital Send Settings 27 Service 46 Stapler/Stacker Settings 39 Troubleshooting 42 USB Firmware Upgrade 46 mercury-free product 343 messages e-mail alerts 64 numerical list 120 types of 288 mixed sizes copying 188 models, features 2 modem speed 252 multifunction product 206 multiple pages per - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 380
card installing 277 print settings HP Embedded Web Server 268 Print Settings menu, control panel 33 print tasks 127 printer drivers choosing 310 printer drivers (Mac) changing settings 63 settings 66 printer drivers (Windows) changing settings 53 settings 129 supported 49 printing from USB storage - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 381
recipient lists 203 sending documents 200 SMTP support 199 Service menu, control panel 46 service settings 261 settings billing codes 219 dial tone detection 216 dialing mode 213 dialing prefix 216 driver presets (Mac) 66 drivers 53 drivers (Mac) 63 error correction mode 219 fax number confirmation - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 382
85 system requirements HP Embedded Web Server 266 T T.30 Trace report 261 Taiwan EMI statement 350 TCP/IP manually configuring IPv4 parameters 79 manually configuring IPv6 parameters 80 technical support online 336 temperature requirements 338 tips iii tone dialing setting 213 toner cartridges. See - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 383
menu, control panel 42 troubleshooting tools HP Embedded Web Server 270 two-sided copying 189 two-sided printing settings (Windows) 136 turning on (Mac) 64 U uninstalling Mac software 61 uninstalling Windows software 54 universal print driver 51 UNIX software 56 updates, downloading product 282 - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 384
364 Index ENWW - HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 385
- HP Color LaserJet Enterprise CM4540 | HP Color LaserJet Enterprise CM4540 MFP - - Page 386
*CC419-90901* *CC419-90901* CC419-90901
COLOR LASERJET ENTERPRISE CM4540
MFP SERIES
User Guide