Section |
Page |
Product basics |
21 |
Product comparison |
22 |
Environmental features |
23 |
Accessibility features |
24 |
Product views |
25 |
Front view |
25 |
CM4540 MFP |
25 |
CM4540f MFP |
26 |
CM4540fskm MFP |
27 |
Back view |
28 |
Interface ports |
29 |
Serial number and model number location |
29 |
Control-panel layout |
30 |
Control-panel help |
31 |
Touchscreen navigation |
32 |
Buttons on the touchscreen |
34 |
Control panel menus |
35 |
Control panel menus |
36 |
Administration menu |
38 |
Reports menu |
38 |
General Settings menu |
39 |
Copy Settings menu |
43 |
Scan/Digital Send Settings menu |
47 |
Fax Settings menu |
49 |
Print Settings menu |
53 |
Print Options menu |
54 |
Display Settings menu |
55 |
Manage Supplies menu |
57 |
Manage Trays menu |
58 |
Stapler/Stacker Settings menu |
59 |
Network Settings menu |
59 |
Troubleshooting menu |
62 |
Device Maintenance menu |
65 |
Backup/Restore menu |
65 |
Calibration/Cleaning menu |
65 |
USB Firmware Upgrade menu |
66 |
Service menu |
66 |
Software for Windows |
67 |
Supported operating systems for Windows |
68 |
Supported printer drivers for Windows |
69 |
Select the correct printer driver for Windows |
70 |
HP Universal Print Driver (UPD) |
71 |
UPD installation modes |
71 |
Priority for print settings |
72 |
Change printer-driver settings for Windows |
73 |
Change the settings for all print jobs until the software program is closed |
73 |
Change the default settings for all print jobs |
73 |
Change the product configuration settings |
73 |
Remove software for Windows |
74 |
Supported utilities for Windows |
75 |
HP Web Jetadmin |
75 |
HP Embedded Web Server |
75 |
Software for other operating systems |
76 |
Use the product with Mac |
77 |
Software for Mac |
78 |
Supported operating systems for Mac |
78 |
Supported printer drivers for Mac |
78 |
Install software for Mac operating systems |
78 |
Install software for Mac computers connected directly to the product |
78 |
Install software for Mac computers on a wired network |
79 |
Configure the IP address |
79 |
Install the software |
80 |
Remove software from Mac operating systems |
81 |
Priority for print settings for Mac |
83 |
Change printer-driver settings for Mac |
83 |
Software for Mac computers |
84 |
HP Utility for Mac |
84 |
Open the HP Printer Utility |
84 |
HP Utility features |
84 |
Supported utilities for Mac |
85 |
HP Embedded Web Server |
85 |
Print with Mac |
86 |
Cancel a print job with Mac |
86 |
Change the paper size and type with Mac |
86 |
Create and use printing presets with Mac |
86 |
Resize documents or print on a custom paper size with Mac |
87 |
Print a cover page with Mac |
87 |
Use watermarks with Mac |
87 |
Print multiple pages on one sheet of paper with Mac |
88 |
Print on both sides (duplex) with Mac |
88 |
Store jobs with Mac |
89 |
Set the color options with Mac |
89 |
Solve problems with a Mac |
90 |
Connect the product |
91 |
Printer sharing disclaimer |
92 |
Connect with USB |
93 |
CD installation |
93 |
Connect to a network |
93 |
Supported network protocols |
94 |
Install the product on a wired network |
95 |
Configure the IP address |
95 |
Install the software |
97 |
Configure network settings |
98 |
View or change network settings |
98 |
Set or change the network password |
98 |
Manually configure IPv4 TCP/IP parameters from the control panel |
99 |
Manually configure IPv6 TCP/IP parameters from the control panel |
100 |
Paper and print media |
101 |
Understand paper use |
102 |
Special paper guidelines |
102 |
Change the printer driver to match the paper type and size in Windows |
104 |
Supported paper sizes |
105 |
Supported paper types |
108 |
Load paper trays |
110 |
Load Tray 1 |
110 |
Load Tray 2 and optional Trays 3, 4, and 5 with standard-size paper |
112 |
Load Tray 2 and optional Trays 3, 4, and 5 with custom-size paper |
113 |
Tray and bin capacity |
116 |
Paper orientation for loading trays |
118 |
Paper orientation for loading Tray 1 |
118 |
Paper orientation for loading Tray 2 or Trays 3, 4, and 5 |
120 |
Configure trays |
121 |
Configure a tray when loading paper |
121 |
Configure a tray to match print job settings |
121 |
Configure a tray by using the control panel |
121 |
Automatic paper sensing (auto-sense mode) |
122 |
Auto-sense settings |
122 |
Select an output bin (fskm models only) |
123 |
Manage supplies |
125 |
Print cartridge information |
126 |
Supplies views |
127 |
Print cartridge views |
127 |
Manage print cartridges |
128 |
Settings for print cartridges |
128 |
Print when a print cartridge is at estimated end of life |
128 |
Enable or disable the Very Low Settings options from the control panel |
128 |
Recycle supplies |
129 |
Print-cartridge storage |
129 |
HP policy on non-HP print cartridges |
129 |
HP fraud hotline and Web site |
129 |
Replacement instructions |
130 |
Replace print cartridges |
130 |
Replace the toner collection unit |
132 |
Replace the staple cartridge |
135 |
Solve problems with supplies |
136 |
Check the print cartridges |
136 |
Inspect the print cartridge for damage |
137 |
Repeating defects |
138 |
Print the Supplies Status page |
139 |
Interpret control panel messages for supplies |
140 |
Print tasks |
147 |
Cancel a print job with Windows |
148 |
Basic print tasks with Windows |
149 |
Open the printer driver with Windows |
149 |
Get help for any printing option with Windows |
150 |
Change the number of print copies with Windows |
150 |
Save custom print settings for reuse with Windows |
151 |
Use a printing shortcut with Windows |
151 |
Create printing shortcuts |
152 |
Improve print quality with Windows |
155 |
Select the page size with Windows |
155 |
Select a custom page size with Windows |
155 |
Select the paper type with Windows |
155 |
Select the paper tray with Windows |
155 |
Select the gloss level with Windows |
155 |
Print on both sides (duplex) with Windows |
156 |
Print multiple pages per sheet with Windows |
157 |
Select page orientation with Windows |
159 |
Set color options with Windows |
161 |
Additional print tasks with Windows |
163 |
Print colored text as black (grayscale) with Windows |
163 |
Print on preprinted letterhead or forms with Windows |
163 |
Print on special paper, labels, or transparencies |
165 |
Print the first or last page on different paper with Windows |
168 |
Scale a document to fit page size with Windows |
170 |
Add a watermark to a document with Windows |
172 |
Create a booklet with Windows |
172 |
Select output options with Windows (fskm models only) |
174 |
Select an output bin with Windows |
174 |
Select staple options with Windows |
175 |
Use job storage features with Windows |
177 |
Create a stored job with Windows |
177 |
Print a stored job |
178 |
Delete a stored job |
179 |
Set job storage options with Windows |
179 |
Print one copy for proof before printing all the copies |
179 |
Temporarily store a personal job on the product and print it later |
180 |
Temporarily store a job on the product |
180 |
Permanently store a job on the product |
180 |
Make a permanently stored job private so that anyone who tries to print it must provide a PIN |
181 |
Receive notification when someone prints a stored job |
181 |
Set the user name for a stored job |
181 |
Specify a name for the stored job |
181 |
Print special jobs with Windows |
182 |
Print business graphics or marketing material |
182 |
Supported glossy paper |
182 |
Print weatherproof maps and outdoor signs |
183 |
Supported tough paper |
183 |
Set the duplex alignment |
183 |
Walk-up USB printing |
184 |
Color |
187 |
Adjust color |
188 |
Change the color theme for a print job |
188 |
Change the color options |
189 |
Manual color options |
190 |
Use the HP EasyColor option |
191 |
Match colors |
192 |
Sample book color matching |
192 |
Print color samples |
193 |
PANTONE® color matching |
193 |
Copy |
195 |
Use copy functions |
196 |
Copy |
196 |
Cancel a copy job |
196 |
Reduce or enlarge a copy image |
197 |
Collate a copy job |
198 |
Make color copies or black and white copies |
198 |
Copy settings |
199 |
Change copy quality |
199 |
Optimize the copy image for text or pictures |
199 |
Check the scanner glass for dirt or smudges |
199 |
Adjust the copy lightness/darkness |
201 |
Define custom copy settings |
203 |
Set the paper size and type for copying on special paper |
203 |
Restore copy default settings |
204 |
Copy a book |
205 |
Copy a photo |
206 |
Create a stored copy job |
207 |
Copy mixed-size originals |
208 |
Copy on both sides (duplex) |
209 |
Use Job Build mode |
210 |
Scan and send documents |
211 |
Set up scan/send features |
212 |
Use scan/send functions |
214 |
Sign in |
214 |
Change default scan/send settings from the product control panel |
214 |
Send a scanned document |
215 |
Send a scanned document to a network folder |
215 |
Send a scanned document to a folder in the product memory |
216 |
Send a scanned document to a USB flash drive |
217 |
Send to e-mail |
218 |
Supported protocols |
219 |
Configure e-mail server settings |
219 |
Send a scanned document to one or more e-mail addresses |
220 |
Use the address book |
222 |
Add contacts to the address book from the product control panel |
222 |
Send a document to e-mail by using the address book |
223 |
Fax |
225 |
Setup |
226 |
Introduction |
226 |
HP LaserJet Analog Fax Accessory 500 features |
226 |
Verify fax operation |
227 |
Required fax settings |
227 |
Fax Setup Wizard |
228 |
Set or verify the date and time |
229 |
Set or verify the date/time format |
229 |
Set fax settings |
230 |
Remote fax configuration |
230 |
Web browser |
230 |
HP Web Jetadmin |
230 |
HP MFP Digital Sending Software Configuration Utility |
231 |
Send fax settings |
231 |
Fax send setup |
231 |
Fax Setup Wizard |
231 |
Fax dialing settings |
233 |
Set the fax dial volume |
233 |
Set the dialing mode |
233 |
Set fax send speed |
234 |
Set the redial interval |
234 |
Set redial on error |
235 |
Set redial-on-busy |
235 |
Set redial-on-no-answer |
236 |
Set the dial tone detection |
236 |
Set a dialing prefix (if required) |
236 |
General fax send settings |
237 |
Activate Fax Number Confirmation |
237 |
Enable PC fax send |
238 |
Fax header |
238 |
Set the JBIG compression mode |
238 |
Set the error correction mode |
239 |
Set billing codes |
239 |
Default job options |
240 |
Image preview |
241 |
Set the outgoing fax resolution |
241 |
Original sides |
242 |
Notification |
242 |
Content orientation |
243 |
Original size |
243 |
Image adjustment |
244 |
Optimize text/picture |
244 |
Job build |
245 |
Blank page suppression |
245 |
Receive fax settings |
246 |
Fax receive setup |
246 |
Set the ringer volume |
246 |
Set rings-to-answer |
246 |
Set fax receive speed |
247 |
Set ring interval |
247 |
Set ring frequency |
247 |
Enable or disable the fax printing schedule |
248 |
Block incoming faxes |
248 |
Create a blocked-fax list |
249 |
Delete numbers from the blocked-fax list |
249 |
Initiate polling receive |
249 |
Default job options |
250 |
Notification |
250 |
Stamp received faxes (incoming faxes) |
251 |
Set fit-to-page |
251 |
Set the paper selection |
252 |
Set the output bin |
252 |
Set the sides |
253 |
Set the paper tray |
253 |
Fax archive and forwarding |
253 |
Enable fax archiving |
254 |
Enable fax forwarding |
254 |
Use Fax |
255 |
Fax feature screen |
255 |
Status message bar |
256 |
Send a fax |
256 |
Send a fax by entering numbers manually |
257 |
Send a fax using speed dial |
258 |
Search a speed-dial list by name |
258 |
Send a fax by using fax address book numbers |
259 |
Fax address book search |
260 |
Cancel a fax |
260 |
Cancel the current fax transmission |
260 |
Cancel pending faxes |
260 |
Receive faxes |
261 |
Create or delete speed dial lists |
261 |
Create a speed dial list |
261 |
Delete a speed dial list |
263 |
Delete a single number from the speed dial list |
264 |
Add a number to an existing speed dial list |
265 |
Voice Calls and Retries |
266 |
Fax Call Report |
266 |
Fax Activity Log |
267 |
T.30 Report |
267 |
Scheduling fax printing (memory lock) |
267 |
Use Fax over VoIP networks |
268 |
Solve fax problems |
269 |
Is your fax set up correctly? |
269 |
What type of phone line are you using? |
269 |
Are you using a surge-protection device? |
269 |
Are you using a phone company voice-messaging service or an answering machine? |
270 |
Does your phone line have a call-waiting feature? |
270 |
Check fax accessory status |
270 |
Fax feature is not operating |
271 |
General fax problems |
271 |
Problems with receiving faxes |
272 |
Problems with sending faxes |
273 |
Error codes |
274 |
Fax error messages |
274 |
Send-fax messages |
276 |
Receive-fax messages |
278 |
Fax reports |
279 |
Fax activity log |
279 |
Billing code report |
280 |
Blocked fax list report |
280 |
Speed dial list report |
280 |
Fax call report |
280 |
Clear the fax activity log |
280 |
Service settings |
281 |
Settings in the Troubleshooting menu |
281 |
Settings in the Resets menu |
281 |
Firmware upgrades |
282 |
Manage and maintain |
283 |
Print information pages |
284 |
Use the HP Embedded Web Server |
286 |
Open the HP Embedded Web Server by using a network connection |
286 |
HP Embedded Web Server features |
287 |
Information tab |
287 |
General tab |
287 |
Copy/Print tab |
288 |
Scan/Digital Send tab |
288 |
Fax tab |
289 |
Troubleshooting tab |
290 |
Security tab |
290 |
Networking tab |
291 |
Other Links list |
291 |
Use HP Web Jetadmin software |
292 |
Product security features |
293 |
Security statements |
293 |
IP Security |
293 |
Secure the HP Embedded Web Server |
293 |
Encryption support: HP Encrypted High Performance Hard Disks |
293 |
Secure stored jobs |
294 |
Lock the control panel menus |
294 |
Lock the formatter |
294 |
Economy settings |
295 |
Optimize speed or energy use |
295 |
Powersave modes |
295 |
Set sleep mode |
295 |
Set sleep delay |
296 |
Set the sleep schedule |
296 |
Install external I/O cards |
297 |
Clean the product |
299 |
Clean the paper path |
299 |
Clean the scanner glass |
299 |
Product updates |
302 |
Solve problems |
303 |
Self help |
304 |
Solve problems checklist |
305 |
Factors that affect product performance |
306 |
Restore factory settings |
307 |
Interpret control-panel messages |
308 |
Control-panel message types |
308 |
Control-panel messages |
308 |
Paper feeds incorrectly or becomes jammed |
309 |
The product does not pick up paper |
309 |
The product picks up multiple sheets of paper |
309 |
Prevent paper jams |
309 |
Clear jams |
310 |
Jam locations |
310 |
Clear jams in the document feeder |
312 |
Clear paper jams in the stapler |
313 |
Clear staple jams |
314 |
Clear jams in the output bin area |
317 |
Clear jams from under the top cover |
317 |
Clear jams in the right door |
319 |
Clear jams in Tray 1 |
322 |
Clear jams in Trays 2, 3, 4, or 5 |
324 |
Clear jams in the lower-right door (Trays 3, 4, or 5) |
325 |
Change jam recovery |
326 |
Improve print quality |
327 |
Select a paper type |
327 |
Use paper that meets HP specifications |
327 |
Print a cleaning page |
328 |
Calibrate the product |
328 |
Set the image registration |
328 |
Internal print-quality-test pages |
329 |
Check the print cartridge |
329 |
Use the printer driver that best meets your printing needs |
330 |
Improve print quality for copies |
331 |
The product does not print or it prints slowly |
332 |
The product does not print |
332 |
The product prints slowly |
333 |
Solve walk-up USB printing problems |
334 |
The Open from USB menu does not open when you insert the USB accessory |
334 |
The file does not print from the USB storage accessory |
334 |
The file that you want to print is not listed in the Open from USB menu |
335 |
Solve connectivity problems |
336 |
Solve direct-connect problems |
336 |
Solve network problems |
336 |
Poor physical connection |
336 |
The computer is using the incorrect IP address for the product |
336 |
The computer is unable to communicate with the product |
337 |
The product is using incorrect link and duplex settings for the network |
337 |
New software programs might be causing compatibility problems |
337 |
The computer or workstation might be set up incorrectly |
337 |
The product is disabled, or other network settings are incorrect |
337 |
Solve product software problems with Windows |
338 |
Solve product software problems with Mac |
339 |
The printer driver is not listed in the Print & Fax list |
339 |
The product name does not appear in the product list in the Print & Fax list |
339 |
The printer driver does not automatically set up the selected product in the Print & Fax list |
339 |
A print job was not sent to the product that you wanted |
340 |
When connected with a USB cable, the product does not appear in the Print & Fax list after the drive ... |
340 |
You are using a generic printer driver when using a USB connection |
340 |
Product supplies and accessories |
341 |
Order parts, accessories, and supplies |
342 |
Part numbers |
343 |
Accessories |
343 |
Cables and interfaces |
343 |
Customer self-repair parts |
343 |
Service and support |
347 |
Hewlett-Packard limited warranty statement |
348 |
HP's Premium Protection Warranty: LaserJet print cartridge limited warranty statement |
349 |
Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement |
350 |
Data stored on the print cartridge |
351 |
End User License Agreement |
352 |
OpenSSL |
354 |
Customer self-repair warranty service |
355 |
Customer support |
356 |
Product specifications |
357 |
Physical specifications |
358 |
Power consumption, electrical specifications, and acoustic emissions |
358 |
Environmental specifications |
358 |
Regulatory information |
359 |
FCC regulations |
360 |
Environmental product stewardship program |
361 |
Protecting the environment |
361 |
Ozone production |
361 |
Power consumption |
361 |
Paper use |
361 |
Plastics |
361 |
HP LaserJet print supplies |
361 |
Return and recycling instructions |
362 |
United States and Puerto Rico |
362 |
Multiple returns (more than one cartridge) |
362 |
Single returns |
362 |
Shipping |
362 |
Residents of Alaska and Hawaii |
362 |
Non-U.S. returns |
363 |
Paper |
363 |
Material restrictions |
363 |
Disposal of waste equipment by users in private households in the European Union |
364 |
Chemical substances |
364 |
Material Safety Data Sheet (MSDS) |
364 |
For more information |
364 |
Declaration of Conformity |
365 |
Declaration of Conformity (fax models) |
367 |
Safety statements |
369 |
Laser safety |
369 |
Canadian DOC regulations |
369 |
VCCI statement (Japan) |
369 |
Power cord instructions |
369 |
Power cord statement (Japan) |
369 |
EMC statement (China) |
370 |
EMC statement (Korea) |
370 |
EMI statement (Taiwan) |
370 |
Laser statement for Finland |
370 |
Substances Table (China) |
371 |
Restriction on Hazardous Substances statement (Turkey) |
371 |
Additional statements for telecom (fax) products |
372 |
EU Statement for Telecom Operation |
372 |
New Zealand Telecom Statements |
372 |
Additional FCC statement for telecom products (US) |
372 |
Telephone Consumer Protection Act (US) |
373 |
Industry Canada CS-03 requirements |
373 |
Japan Telecom Mark |
374 |