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Toshiba e405 User Manual - Page 60

Tools, Options, Message, Manage Folders, ActiveSync, POP3, or IMAP4.

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Toshiba Pocket PC e400/e405 User's Guide Inbox options you have chosen. In the message list, tap Tools and then Options. On the Message tab, select your options. If you want to organize messages into additional folders, tap Tools, and then Manage Folders to create new folders. To move a message to another folder, in the message list, tap and hold the message and then tap Move on the pop-up menu. Folder behavior with a direct connection to an email server The behavior of the folders you create depends on whether you are using ActiveSync, POP3, or IMAP4. ■ If you use ActiveSync, email messages in the Inbox folder in Outlook will automatically be synchronized with your device. You can select to synchronize additional folders by designating them for ActiveSync. The folders you create and the messages you move will then be mirrored on the server. For example, if you move two messages from the Inbox folder to a folder named Family, and you have designated Family for synchronization, the server creates a copy of the Family folder and copies the messages into that folder. You can then read the messages while away from your computer. ■ If you use POP3 and you move email messages to a folder you created, the link is broken between the messages on the device and their copies on the mail server. The next time you connect, the mail server will see that the messages are missing from the device Inbox and delete them from the server. This prevents you from having duplicate copies of a message, but it also means that you will no longer have access to messages that you move to folders created from anywhere except the device. ■ If you use IMAP4, the folders you create and the email messages you move are mirrored on the server. Therefore, messages are available to you anytime you connect to your mail server, whether it is from your device or computer. This synchronization of folders occurs whenever you connect to your mail server, create new folders, or rename/delete folders when connected. 60

Section	Page
Toshiba Pocket PC e400/e405 User's Manual	1
Introduction	2
Contents	14
Chapter 1: Getting Started	15
Welcome	15
Where to Find Information	16
Chapter 2: Basic Skills	17
Parts Names and Function	17
Main unit (front view)	17
Initial Setting of User Programmable Button	17
Cradle (Optional)	18
Main unit (back view)	18
Power Button	19
Battery Switch	19
To turn on the battery switch:	19
Battery Alarm LED	19
How to Use the Stylus	20
About the Cursor Button	20
About the Scroller	20
Hold Switch	21
Flash ROM Disk (NAND Flash Memory)	21
Battery Charging	22
How to Charge the Battery	23
How to Prolong Battery Life	24
Battery Life	25
Battery Charge Level and Stored Data Protection	25
How to use the Optional USB Host Cable	25
To connect a USB keyboard to the Pocket PC:	25
Initial Setup	26
Using a SD Card	27
To insert a card:	27
To remove a card:	28
Connecting to a Computer	28
To connect directly using the supplied connection cable:	28
To Connect Using the Optional Cradle:	29
Today Screen	30
Programs	32
Navigation Bar and Command Bar	33
Pop-up Menus	34
Notifications	34
Enter Information on Your Toshiba Pocket PC	35
Entering Text Using the Input Panel	35
To type with the soft keyboard:	35
To use Letter Recognizer:	36
To use Block Recognizer:	36
To use Transcriber:	36
Writing on the Screen	36
To write on the screen:	37
To select writing:	37
Drawing on the Screen	38
To create a drawing	38
To select a drawing	38
Recording a Message	39
To create a recording:	39
Using My Text	40
Find and Organize Information	40
Customize Your Toshiba Pocket PC	41
Adjusting Settings	41
Adding or Removing Programs	41
To add programs using ActiveSync	42
To add a program to the Start menu	43
To remove programs	43
Setting Password	43
To Set Screen light	44
Setting Power	46
Setting Memory	47
To confirm usage status of a storage card:	47
To release memory:	47
Setting Advanced Sounds	48
Setting Microphone	48
Chapter 3: Microsoft ActiveSync	50
Chapter 4: Microsoft Pocket Outlook	52
Calendar: Scheduling Appointments and Meetings	52
To create an appointment:	52
Using the Summary Screen	53
Creating Meeting Requests	53
Contacts: Tracking Friends and Colleagues	53
To find a contact:	54
To create a contact:	54
Finding a contact	54
Using the Summary Screen	55
Tasks: Keeping a To Do List	55
To create a task:	55
Using the Summary Screen	55
Notes: Capturing Thoughts and Ideas	55
To create a note:	56
Inbox: Sending and Receiving Email Messages	57
Synchronizing Email Messages	57
Using the Message List	58
To read your messages:	58
To respond to a received message:	58
Composing Messages	59
To compose a new message:	59
Managing Email Messages and Folders	59
Chapter 5: Companion Programs	61
Pocket Word	61
Typing Mode	63
Writing Mode	64
Drawing Mode	65
Recording Mode	65
Pocket Excel	66
Tips for Working in Pocket Excel	67
MSN Messenger	68
Setting Up	68
Working with Contacts	69
Chatting with Contacts	70
Windows Media Player	72
Chapter 6: Pocket Internet Explorer	73
The Mobile Favorites Folder	73
Favorite Links	73
Mobile Favorites	74
To create a mobile favorite:	74
To save device memory	75
Using AvantGo Channels	75
Synchronize an AvantGo channel	75
Using Pocket Internet Explorer	76
To view mobile favorites and channels:	77
To browse the Internet:	77
Chapter 7: Getting Connected	78
Transferring Items Using Infrared	78
To receive information:	78
End a Connection	79
Get Help on Connecting	79
Chapter 8: Optional Functions	80
Home	80
Launching an Application From the Home Screen	80
About the Home Screen	81
About the Information Window	81
About Running	82
Application Activate/Stop:	83
Display Icon List	84
Moving Application Icons	85
To move icons in tabs:	85
To move icons to another tab using the pop-up menu:	85
To move icons to another tab using drag and drop:	85
Deleting an Icon	85
Adding an Icon	86
Renaming Icons	86
Switching Icon Display	87
Tab Settings	87
To add a tab:	87
To delete a tab:	87
To change the name of a tab:	88
To sort icons:	88
To change a background:	88
Background Color and Text Color Setting	89
To apply Background Color and Text Color:	89
Using DataBackup	89
Making a Backup	90
Carrying Out the Restore Operation	92
Deleting a Backup File	94
To delete the backup data:	94
Making an Auto Backup	94
To make a backup automatically:	94
Setting the World Clock	95
To select the city from a zoomed map:	96
TOSHIBA Voice Recorder (TVR)	96
To use TVR to record:	97
To play a file from the TVR:	97
To set the TVR options:	98
Using Text to Speech	99
To setup Text to Speech from Companion CD:	99
Mail Speech	99
To start Mail Speech:	99
Text Speech	101
To read out a text file:	101
To read the text copied on clipboard:	103
Speech Settings	103
Reading Tab	104
Mail Tab	104
Using Voice Command	105
Installing the Voice Command	105
Setting Up Voice Command	106
Global Command	106
User Command	106
To use the commands to insert texts:	106
To use the commands to launch applications:	107
Using Voice Command for Each Application	107
Voice Command Settings	108
Checking the Command List	108
To define the action for a User Command:	108
To define text for the command:	109
To assign a program to the command:	109
Arrange the Recognition Level of Voice Command	110
System Information	111
Identity Tab	111
Memory Tab	111
Drivers Tab	111
System Tab	111
Tools Menu	112
Chapter 9: Additional Information	113
Troubleshooting	113
Resetting	115
Initializing	116

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Toshiba Pocket PC

e400/e405 User’s Guide

Inbox options you have chosen. In the message list, tap

Tools

and then

Options

. On the

Message

tab, select your options.

If you want to organize messages into additional folders, tap

Tools

, and

then

Manage Folders

to create new folders. To move a message to

another folder, in the message list, tap and hold the message and then tap

Move

on the pop-up menu.

Folder behavior with a direct connection to an email server

The behavior of the folders you create depends on whether you are using

ActiveSync, POP3, or IMAP4.

■

If you use ActiveSync, email messages in the Inbox folder in Outlook

will automatically be synchronized with your device. You can select to

synchronize additional folders by designating them for ActiveSync.

The folders you create and the messages you move will then be mir-

rored on the server. For example, if you move two messages from the

Inbox folder to a folder named Family, and you have designated Fam-

ily for synchronization, the server creates a copy of the Family folder

and copies the messages into that folder. You can then read the mes-

sages while away from your computer.

■

If you use POP3 and you move email messages to a folder you cre-

ated, the link is broken between the messages on the device and their

copies on the mail server. The next time you connect, the mail server

will see that the messages are missing from the device Inbox and

delete them from the server. This prevents you from having duplicate

copies of a message, but it also means that you will no longer have

access to messages that you move to folders created from anywhere

except the device.

■

If you use IMAP4, the folders you create and the email messages you

move are mirrored on the server. Therefore, messages are available

to you anytime you connect to your mail server, whether it is from your

device or computer. This synchronization of folders occurs whenever

you connect to your mail server, create new folders, or rename/delete

folders when connected.