Aastra 650c User Guide Aastra 650c for Aastra 400 - Page 52

Supplementary features Organising absences from the desk This section explains the different options provided by your phone when you want to leave your desk. The presence function enables you on the one hand to quickly set your personal presence state and hence to route the incoming calls to the destination you want. It also tells you directly whether the user you want is reachable or absent without you having to call him. The information details depend on the type of telephone. Presence state You have a choice of 5 presence profiles for controlling your presence status: Presence profile Available (default) Profile number Presence profile 0 Absent Profile number 1 Meeting 2 Busy 3 Not available 4 You can call up the presence of the user you want in the following situations. • when you call an internal user; • in the phone book or in a call list; • during dialling by name; Notes: • External applications such as Open Interfaces Platform (OIP) can affect your pres- ence status. Example: You have a meeting in your Outlook calendar from 2 to 4 pm. Your presence state changes from Available to Meeting. This presence state has assigned a presence profile that automatically executes the appropriate action commands, for example forwarding to voice mail. As soon as you manually change back this presence state to Available because the meeting has already terminated at 3.30 pm, the duration of your Outlook appointment automatically adapts to 3.3 pm. Contact your system administrator for more information. • All the configuration possibilities for a presence profile can be found in chapter "Configuring presence/presence profile", page 99 52 Aastra 650c eud-1587/1.0 - R3.0 - 04.2013