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Brother International 4000CN Users Manual - English - Page 113

Cannot Print in Windows

UPC - 012502601616

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6.3.2 Cannot Print in Windows Symptom The printer does not print Possible Cause Does "Pause Printing" appear in the printer window? Is the printer off? Cannot print with TCP/IP Is the parallel, USB, or Ethernet interface cable loose or disconnected? Is the printer IP address set correctly? (When using TCP/IP.) Is there a reception filter? An error message appears on the computer screen A printer error has occurred. Action When printing stops because of an error, the printer sometimes switches to the "Pause Printing" state. Follow the procedure below to release the printer from the "Pause Printing" state. 1. On the Start menu, point to Settings and click Printers. 2. Double-click the appropriate printer. 3. In the printer window, click the Printer menu. 4. On the Printer menu, if "Pause Printing" is selected, click it to release. Press the [I] on the power switch to turn on the printer. See 3.2.1 "Turn On the Printer" Turn off the printer and check the interface cable. If necessary, reconnect. The IP address might be different. Consult your system administrator and set the correct IP address. Use the printer configuration list to confirm the current IP address. Consult your system administrator to find out if there is a reception filter set. Check the message and rectify the error accordingly. 6-5

Section	Page
REGULATIONS	4
Introduction	11
Table of Contents	12
How to Use This Guide	17
Conventions	17
Glossary	17
Symbol	18
Safety Precautions	19
CHAPTER 1 PRINTER SYSTEM SETTINGS	28
1.1 Adjusting Color Registration	28
Printing the Color Registration Chart	28
Determining values	29
Entering Values	29
1.2 Configuring the Printer on a Network	31
1.2.1 Setting an IP Address	31
Set the IP address acquisition method to ‘Panel’.	31
Setting the IP Address	33
Setting the Subnet Mask	34
Setting the Gateway Address	35
1.2.2 Setting Protocols	36
Changing Protocol Settings	37
1.2.3 Confirming Settings	39
CHAPTER 2 INSTALLING THE PRINTER DRIVER	40
2.1 Installing the Printer Driver (Windows)	40
2.1.1 Installing the Printer Driver	40
2.1.2 Upgrading the Printer Driver	40
2.2 Installing the Printer Driver (Macintosh)	42
2.2.1 Installing the Printer Driver	42
2.2.2 Upgrading the Printer Driver	42
CHAPTER 3 BASIC PRINTER OPERATION	43
3.1 Printer Part Names and Functions	43
Front View	43
Rear View	44
Internal View	45
3.2 Turning the Printer On and Off	46
3.2.1 Turn the Printer On	46
3.2.2 Turn the Printer Off	47
3.3 Printing from a Computer	48
3.3.1 In Windows	48
Printing from a program	48
Changing default printing functions	49
3.3.2 With a Macintosh Computer	51
3.4 Using Help	52
3.4.1 Referring to Windows Help.	53
To refer to Help, open the Properties dialog box and select the tab that contains the item in question.	53
3.4.2 Referring to Balloon Help on Macintosh.	54
3.5 Cancel Printing	55
3.5.1 Cancel Printing on the Computer	55
In Windows	55
On a Macintosh Computer	56
3.5.2 Cancel Printing from the Control Panel	57
3.6 Changing the Configuration for Options	58
3.6.1 In Windows	59
3.6.2 On a Macintosh computer	60
3.7 Printing on Envelopes, Transparency Sheets, and Custom-size (Long) Paper	61
3.7.1 Printing on Envelopes	61
Printer Driver Settings (for envelopes)	62
3.7.2 Printing on Transparency Sheets	64
Printer Driver Settings (for transparency sheets)	65
3.7.3 Printing Custom-size Paper	66
Setting a User Defined Size	66
How to Print	67
Printer Driver Settings (for Custom-size (Long) Paper)	68
3.8 Duplex Printing	69
Types of Duplex Printing	69
3.8.1 Duplex Printing	70
Printer Driver Settings (for duplex printing on plain paper)	70
Printer Driver Settings (for printing the back side of specialty paper)	71
CHAPTER 4 LOADING PAPER AND USABLE PAPER TYPES	72
4.1 Suitable and Unsuitable Paper Types	72
4.1.1 Suitable Paper Types	72
Suitable Basis Weight	72
Recommended Paper	73
Special paper	73
Paper Trays, Types, and Sizes	75
Duplex Printing Paper Types and Sizes	76
4.1.2 Unsuitable Paper Types	77
4.1.3 Storing Paper	78
4.2 Loading Paper	79
4.2.1 Load Paper in the Paper Tray	79
4.2.2 Load A5 Paper in the Paper Tray/Changing the Paper Size from A5	83
Loading A5 Paper	83
Changing the Paper Size from A5	86
4.2.3 Load Paper into the Multi-purpose Tray	90
CHAPTER 5 CONTROL PANEL	92
5.1 Control Panel Functionality	92
5.1.1 LED Indicators	93
5.1.2 Display	94
Print screen	94
Menu screen	94
5.1.3 Buttons	95
5.2 Basic Menu Operation	96
5.2.1 Menu Structure and Basic Operations	96
Resetting the printer settings	96
5.2.2 What to do if you make a Mistake?	97
5.3 List of Menu Items	98
5.3.1 System Settings	98
Power Save Time	98
Error Alarm	99
Job Timeout	100
Panel Language	100
Auto Log Print	100
ID Print	100
Text Print	101
5.3.2 Maintenance Mode	101
Init NVM	101
Security	102
Basis Weight	102
ColorRegiCorrect	102
5.3.3 Parallel	103
ECP	103
5.3.4 Report/List	103
Printer Settings	103
Panel Settings	103
PCL6 Font List	103
Log Print	104
5.3.5 Network	104
Ethernet	104
TCP/IP	104
IPX Frame Type	105
Protocol	106
IP Filter	107
Init NVM	107
5.3.6 USB	108
Adobe Protocol	108
CHAPTER 6 DEALING WITH PROBLEMS	109
6.1 Troubleshooting	109
6.2 Power Problems	110
6.3 Printing Problems	111
6.3.1 Indicators are on, flashing, or off.	111
6.3.2 Cannot Print in Windows	113
6.3.3 Cannot Print from a Macintosh Computer	114
6.4 Print Quality Problems	115
6.4.1 Blank or Completely Black Pages are Output	115
6.4.2 Faded or Dirty Printouts, White Areas (drop-outs), Creases, Blurs	116
6.4.3 Unsatisfactory Printing	120
6.5 Paper Feed Problems	121
6.6 Others Problems	123
6.6.1 Network Problems	123
6.6.2 Other Problems	124
6.7 What to Do When an Error Message Appears	125
6.8 The Alarm Indicator is On or Flashing	130
6.8.1 The Alarm Lamp is On	130
6.8.2 The Alarm Lamp is Flashing	130
6.9 Forcing the Printer to Print Remaining Data (When Printing is Halted)	131
6.10 Cleaning the Density Sensor	132
CHAPTER 7 PAPER JAMS	135
7.1 Clearing Paper Jams	135
7.2 Paper Jams in the Multi-purpose Tray	137
7.3 Paper Jams in the Paper Tray	138
7.4 Paper Jams Between the Print Head Cartridge and the Fuser Cartridge	140
Paper jams around the print head cartridge:	140
Paper jams around the fuser cartridge:	142
Paper longer than 355.6 mm (14 in.) jams	143
7.5 Paper Jams in the Paper Rotator	144
7.6 Paper Jams in the 2 Tray Module	145
CHAPTER 8 ROUTINE MAINTENANCE AND CONSUMABLE REPLACEMENT	147
8.1 Replacing the Toner Cartridges	147
8.1.1 Toner Cartridge Handling Precautions	147
Handling Precautions	147
Storage Precautions	148
8.1.2 Replacing the Toner Cartridges	148
8.2 Replacing the Print Head Cartridge	151
8.2.1 Print Head Cartridge Handling Precautions	151
Handling Precautions	151
Storage Precautions	152
8.2.2 Replacing the Print Head Cartridge	152
8.3 Replacing the Transfer Roll Cartridge	157
8.3.1 Transfer Roll Cartridge Handling Precautions	158
Handling Precautions	158
8.3.2 Replacing the Transfer Roll Cartridge	159
8.4 Printing Reports and Lists	161
8.4.1 Confirming Printer Configuration and Network Settings	162
8.4.2 Checking the Print Log	163
8.5 Confirming Printer Status from Your Computer	164
8.5.1 Checking Status and Remaining Amounts of Consumables using a Web Browser	164
8.6 Cleaning the Printer	165
Cleaning Precautions	165
Cleaning the outside of the printer	165
8.7 Transporting the Printer	166
8.8 Storing the Printer	171
APPENDIXES	172
A.1 Introduction to the Optional and Consumable Items	172
A.1.1 Options	172
Hard Disk	172
2 Tray Module	172
Memory Expansion Card	172
A.1.2 Consumable Items	173
Toner Cartridges	173
Print Head Cartridge	173
Transfer Roll Cartridge	173
A.2 Getting Product Support Information	174
A.3 General Specifications	175
A.3.1 Printer Specifications	175
A.3.2 Network Specifications	178
Common Specifications	178
TCP/IP Specifications	178
NetBIOS Specifications	178
NetWare Specifications	178
AppleTalk Specifications	178
A.3.3 Printable Area	179
A.4 Life Span of Consumable Items	180
Life span of consumables (in printable pages)	180
A.5 Adding the Expansion Memory	181