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Undoing mistakes, Recovering documents

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22 CHAPTER 2 Making the Switch from PageMaker to InDesign Undoing mistakes InDesign has multiple levels of Undo and remembers everything you've done since the last time you saved your document. This means you can sequentially undo as many actions as you need to, instead of just the most recent action. To go back to the last saved version of your document, use the Revert command. In PageMaker, you could revert to a mini-saved version of a publication. InDesign's Undo commands offer equivalent functionality with greater control over the end results. With multiple levels of Undo in InDesign, you can experiment with different layouts and try out new features risk-free. If you don't like the results, just use Undo to step back through your actions. For more information about undoing mistakes, see InDesign Help. Recovering documents The InDesign document recovery feature means that you can almost always open your document without losing changes, even if your computer crashes before you've saved your work. Improvements in the way documents are saved make ﬁle corruption much less likely in InDesign than in PageMaker. In addition, you may be able to open corrupt PageMaker publications in InDesign that you are unable to open in PageMaker. Sharing InDesign PageMaker Edition documents with other InDesign users You can share Adobe InDesign CS PageMaker Edition documents with other InDesign users, even if they do not have the PageMaker Plug-in Pack installed. Documents that use features added with the PageMaker Plug-in Pack, such as bullets and numbering or data merge, may behave differently when opened in versions of InDesign that do not have the PageMaker Plug-in Pack installed. For example, you can view auto-bulleted or numbered lists in InDesign without installing the Plug-in Pack, but you can't change the bullet character, numbering style, and other attributes. Basic layout tasks PageMaker and InDesign use many of the same concepts and commands for design and layout, including templates, master pages, text frames, rulers, grids, guides, margins, and columns. Differences between the two programs are explained in the sections that follow. About InDesign templates Adobe InDesign CS PageMaker Edition comes with a collection of templates created by renowned designers. To view these templates, choose Window > Template Browser. (See "Using the Template Browser palette" on page 66.) In addition, you can create your own templates in InDesign. For more information about creating and opening templates, see InDesign Help.

Section	Page
Contents	3
Learning About Adobe InDesign CS PageMaker Edition	5
Getting help	5
Working with InDesign CS PageMaker Edition	6
If you want to create your first InDesign document	6
If you want to produce superb typography	7
If you want to add flair to your artwork	7
If you want to prepare your document for output	8
If you want to create book-length documents	9
If you want to enhance your productivity	9
Customer support	9
PageMaker Plug-in Pack features	9
PageMaker Commands and InDesign Equivalents	11
File menu commands and equivalents	11
Edit menu commands and equivalents	13
Layout menu commands and equivalents	14
Type menu commands and equivalents	15
Element menu commands and equivalents	16
Utilities menu commands and equivalents	18
View menu commands and equivalents	19
Window menu commands and equivalents	20
Making the Switch from PageMaker to InDesign	21
Looking at the work area	21
Using the tools	22
Using the palettes	23
Using the Control palette	23
Using the pasteboard	24
Hiding and showing nonprinting objects	24
Preferences and defaults	24
Selecting objects	25
Undoing mistakes	26
Recovering documents	26
Sharing InDesign PageMaker Edition documents with other InDesign users	26
Basic layout tasks	26
About InDesign templates	26
Working with pages and spreads	27
Understanding frames	27
Using frames to design pages	28
Creating columns	28
Creating master pages	29
Working with layers	30
Using page numbers, headers, and footers	30
Working with books	31
Creating a table of contents	31
Indexing	31
Text formatting and composition	31
Working with InDesign text frames	31
Importing text	32
Editing text in Layout view and story editor	32
Finding and changing text	33
Checking spelling	33
Wrapping text around objects	34
Positioning inline graphics	34
Formatting text with the Control palette	35
Applying type styles	35
Working with character and paragraph styles	36
Creating bullets and numbered lists	36
Troubleshooting missing fonts	36
Paragraph composition	37
Tracking and kerning	37
Creating tables	37
Lines, shapes, and imported graphics	38
Working with shapes and frames	38
Importing graphics	38
Display resolution of graphics	39
Linking and embedding graphics	39
Preserving transparency	39
Resizing and cropping graphics	40
Adding strokes (keylines) to frames	40
Aligning objects	40
Colors, tints, and gradients	41
Working with colors and swatches	41
Creating gradients	41
Applying colors and fills	41
Defining mixed-ink colors	42
Printing and producing color separations	42
Overprinting	42
Trapping	42
Previewing color separations on-screen	43
Preflighting and packaging	43
Using the Ink Manager	43
Working with service providers	43
Printing high-end design files	43
Finding a print service provider	44
Referring your print service provider to the Adobe Solutions Network	44
Exporting to PDF, XML, and the Web	44
Creating Adobe PDF files	44
Exporting to XML	45
Repurposing content for the Web	45
About PageMaker document conversion	46
Converting PageMaker documents	46
Page Layout conversion issues	47
Text and tables conversion issues	47
Book, index, and TOC conversion issues	48
Linking and embedding conversion issues	48
Color and trapping conversion issues	48
PageMaker Plug-in Pack Features	49
Using the PageMaker toolbar	49
About bulleted and numbered lists	50
Creating a bulleted or numbered list	50
Changing the formatting of a bulleted or numbered list	51
Editing and adding bullet characters	52
Changing numbered list options	53
Creating a paragraph style that includes bullets or numbering	54
Using InBooklet	55
Imposing a document using InBooklet	55
InBooklet layout options	56
About creep	58
InBooklet printing options	59
Previewing printer spreads	60
Sample imposition scenarios	60
Using Data Merge	61
About data merge	62
Understanding the data merge workflow	62
Planning a data merge	63
Working with data source files	63
Including images in the data source file	63
Selecting a data source for the target document	64
Setting up the target document	64
Inserting data fields in the target document	65
Working with placeholders	65
Previewing records	66
Switching preview on and off	66
Merging records	67
About overset text reports	68
Setting placement options	68
Notes on using data merge	69
Using the Template Browser palette	70
Navigating the Template Browser palette	70
Viewing templates	71
Opening templates in InDesign	72
Working with the Metadata area	72
Organizing InDesign templates	73
Specifying template saving options	74
Searching for templates	75
Using the Position tool	76
Setting Position tool mask options	76
Using the Position tool to crop content	76
Using the PageMaker keyboard shortcut set	77
A	79
B	79
C	79
D	79
E	80
F	80
G	80
H	80
I	80
K	81
L	81
M	81
N	81
O	81
P	82
R	82
S	82
T	83
U	83
V	83
W	83
X	83
Z	83

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CHAPTER 2

Making the Switch from PageMaker to InDesign

Undoing mistakes

InDesign has multiple levels of Undo and

remembers everything you’ve done since the last

time you saved your document. This means you

can sequentially undo as many actions as you need

to, instead of just the most recent action.

To go back to the last saved version of your

document, use the Revert command. In

PageMaker, you could revert to a mini-saved

version of a publication. InDesign’s Undo

commands offer equivalent functionality with

greater control over the end results.

With multiple levels of Undo in InDesign, you

can experiment with different layouts and try

out new features risk-free. If you don’t like the

results, just use Undo to step back through your

actions.

For more information about undoing

mistakes, see InDesign Help.

Recovering documents

The InDesign document recovery feature means

that you can almost always open your document

without losing changes, even if your computer

crashes before you’ve saved your work. Improve-

ments in the way documents are saved make ﬁle

corruption much less likely in InDesign than in

PageMaker.

In addition, you may be able to open corrupt

PageMaker publications in InDesign that you are

unable to open in PageMaker.

Sharing InDesign PageMaker Edition

documents with other InDesign users

You can share Adobe InDesign CS PageMaker

Edition documents with other InDesign users,

even if they do not have the PageMaker Plug-in

Pack installed. Documents that use features added

with the PageMaker Plug-in Pack, such as bullets

and numbering or data merge, may behave

differently when opened in versions of InDesign

that do not have the PageMaker Plug-in Pack

installed. For example, you can view auto-bulleted

or numbered lists in InDesign without installing

the Plug-in Pack, but you can’t change the bullet

character, numbering style, and other attributes.

Basic layout tasks

PageMaker and InDesign use many of the same

concepts and commands for design and layout,

including templates, master pages, text frames,

rulers, grids, guides, margins, and columns.

Differences between the two programs are

explained in the sections that follow.

About InDesign templates

Adobe InDesign CS PageMaker Edition comes

with a collection of templates created by renowned

designers. To view these templates, choose

Window > Template Browser. (See “Using the

Template Browser palette” on page 66.) In

addition, you can create your own templates in

InDesign.

For more information about creating and

opening templates, see InDesign Help.