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Notes on using data merge, Remove Blank Lines for Empty Fields to remove

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ADOBE INDESIGN CS PAGEMAKER EDITION 65 User Guide Supplement • Fit Images to Frames to scale the image so that its aspect ratio is identical to the frame's aspect ratio. • Fit Frames to Images to preserve the image size but adjust the frame size to match it. • Preserve Frame and Image Sizes to place the image at its intrinsic size into the frame, aligned to the upper-left corner of the frame. The image is cropped if too big for the frame. 4 Select any of the following options to suit your project, and then click OK: • Center in Frame to align the center of the image to the center of the frame. • Link Images to create a link, or file path, to the original image file. If this option is not selected, all image data is embedded in the InDesign document. • Remove Blank Lines for Empty Fields to remove paragraph returns (or soft returns) inserted for empty fields. • Record Limit per Document to specify the maximum number of records for each merged document. When the threshold is reached, a new document is created with the number of pages necessary to hold the remaining records being merged (up to the per-record limit). Notes on using data merge Note the following: • If you send a merged document created in InDesign CS PageMaker Edition to another InDesign user who is not running the PageMaker Plug-In, they do not have access to the data source or target document files. However, they can edit the final merged document in InDesign. • You can edit and save the data source file in its original application while the source file is still open in the Data Merge palette. After updating and saving the data source file in delimited format, choose Update Data Source from the Data Merge palette, and the changes will be reflected in the Data Merge palette. If the changes are not reflected in the document after updating, deselect Preview to turn it off, and then select Preview again to turn it back on. • If the data source file points to any unsupported file formats or images that are not available, you may need to correct the data source file to point to a supported file, correct the pathname to any missing file, or simply move the file to the correct folder so that InDesign can find it and place it. • Image field pathnames must be expressed in system standard syntax for the platform you are running during the merge.

Section	Page
Contents	3
Learning About Adobe InDesign CS PageMaker Edition	5
Getting help	5
Working with InDesign CS PageMaker Edition	6
If you want to create your first InDesign document	6
If you want to produce superb typography	7
If you want to add flair to your artwork	7
If you want to prepare your document for output	8
If you want to create book-length documents	9
If you want to enhance your productivity	9
Customer support	9
PageMaker Plug-in Pack features	9
PageMaker Commands and InDesign Equivalents	11
File menu commands and equivalents	11
Edit menu commands and equivalents	13
Layout menu commands and equivalents	14
Type menu commands and equivalents	15
Element menu commands and equivalents	16
Utilities menu commands and equivalents	18
View menu commands and equivalents	19
Window menu commands and equivalents	20
Making the Switch from PageMaker to InDesign	21
Looking at the work area	21
Using the tools	22
Using the palettes	23
Using the Control palette	23
Using the pasteboard	24
Hiding and showing nonprinting objects	24
Preferences and defaults	24
Selecting objects	25
Undoing mistakes	26
Recovering documents	26
Sharing InDesign PageMaker Edition documents with other InDesign users	26
Basic layout tasks	26
About InDesign templates	26
Working with pages and spreads	27
Understanding frames	27
Using frames to design pages	28
Creating columns	28
Creating master pages	29
Working with layers	30
Using page numbers, headers, and footers	30
Working with books	31
Creating a table of contents	31
Indexing	31
Text formatting and composition	31
Working with InDesign text frames	31
Importing text	32
Editing text in Layout view and story editor	32
Finding and changing text	33
Checking spelling	33
Wrapping text around objects	34
Positioning inline graphics	34
Formatting text with the Control palette	35
Applying type styles	35
Working with character and paragraph styles	36
Creating bullets and numbered lists	36
Troubleshooting missing fonts	36
Paragraph composition	37
Tracking and kerning	37
Creating tables	37
Lines, shapes, and imported graphics	38
Working with shapes and frames	38
Importing graphics	38
Display resolution of graphics	39
Linking and embedding graphics	39
Preserving transparency	39
Resizing and cropping graphics	40
Adding strokes (keylines) to frames	40
Aligning objects	40
Colors, tints, and gradients	41
Working with colors and swatches	41
Creating gradients	41
Applying colors and fills	41
Defining mixed-ink colors	42
Printing and producing color separations	42
Overprinting	42
Trapping	42
Previewing color separations on-screen	43
Preflighting and packaging	43
Using the Ink Manager	43
Working with service providers	43
Printing high-end design files	43
Finding a print service provider	44
Referring your print service provider to the Adobe Solutions Network	44
Exporting to PDF, XML, and the Web	44
Creating Adobe PDF files	44
Exporting to XML	45
Repurposing content for the Web	45
About PageMaker document conversion	46
Converting PageMaker documents	46
Page Layout conversion issues	47
Text and tables conversion issues	47
Book, index, and TOC conversion issues	48
Linking and embedding conversion issues	48
Color and trapping conversion issues	48
PageMaker Plug-in Pack Features	49
Using the PageMaker toolbar	49
About bulleted and numbered lists	50
Creating a bulleted or numbered list	50
Changing the formatting of a bulleted or numbered list	51
Editing and adding bullet characters	52
Changing numbered list options	53
Creating a paragraph style that includes bullets or numbering	54
Using InBooklet	55
Imposing a document using InBooklet	55
InBooklet layout options	56
About creep	58
InBooklet printing options	59
Previewing printer spreads	60
Sample imposition scenarios	60
Using Data Merge	61
About data merge	62
Understanding the data merge workflow	62
Planning a data merge	63
Working with data source files	63
Including images in the data source file	63
Selecting a data source for the target document	64
Setting up the target document	64
Inserting data fields in the target document	65
Working with placeholders	65
Previewing records	66
Switching preview on and off	66
Merging records	67
About overset text reports	68
Setting placement options	68
Notes on using data merge	69
Using the Template Browser palette	70
Navigating the Template Browser palette	70
Viewing templates	71
Opening templates in InDesign	72
Working with the Metadata area	72
Organizing InDesign templates	73
Specifying template saving options	74
Searching for templates	75
Using the Position tool	76
Setting Position tool mask options	76
Using the Position tool to crop content	76
Using the PageMaker keyboard shortcut set	77
A	79
B	79
C	79
D	79
E	80
F	80
G	80
H	80
I	80
K	81
L	81
M	81
N	81
O	81
P	82
R	82
S	82
T	83
U	83
V	83
W	83
X	83
Z	83

Match case Limit results 1 per page

ADOBE INDESIGN CS PAGEMAKER EDITION

User Guide Supplement

•

Fit Images to Frames to scale the image so that

its aspect ratio is identical to the frame’s aspect

ratio.

•

Fit Frames to Images to preserve the image size

but adjust the frame size to match it.

•

Preserve Frame and Image Sizes to place the

image at its intrinsic size into the frame, aligned

to the upper-left corner of the frame. The image

is cropped if too big for the frame.

Select any of the following options to suit your

project, and then click OK:

•

Center in Frame to align the center of the image

to the center of the frame.

•

Link Images to create a link, or ﬁle path, to the

original image ﬁle. If this option is not selected,

all image data is embedded in the InDesign

document.

•

Remove Blank Lines for Empty Fields to remove

paragraph returns (or soft returns) inserted for

empty ﬁelds.

•

Record Limit per Document to specify the

maximum number of records for each merged

document. When the threshold is reached, a

new document is created with the number of

pages necessary to hold the remaining records

being merged (up to the per-record limit).

Notes on using data merge

Note the following:

•

If you send a merged document created in

InDesign CS PageMaker Edition to another

InDesign user who is not running the

PageMaker Plug-In, they do not have access to

the data source or target document ﬁles.

However, they can edit the ﬁnal merged

document in InDesign.

•

You can edit and save the data source ﬁle in its

original application while the source ﬁle is still

open in the Data Merge palette. After updating

and saving the data source ﬁle in delimited

format, choose Update Data Source from the

Data Merge palette, and the changes will be

reﬂected in the Data Merge palette. If the

changes are not reﬂected in the document after

updating, deselect Preview to turn it off, and

then select Preview again to turn it back on.

•

If the data source ﬁle points to any unsupported

ﬁle formats or images that are not available, you

may need to correct the data source ﬁle to point

to a supported ﬁle, correct the pathname to any

missing ﬁle, or simply move the ﬁle to the

correct folder so that InDesign can ﬁnd it and

place it.

•

Image ﬁeld pathnames must be expressed in

system standard syntax for the platform you are

running during the merge.