Adobe 17510676 User Guide - Page 65

ADOBE INDESIGN CS PAGEMAKER EDITION 61 User Guide Supplement Inserting data fields in the target document When you select the data source, a list of data field names appears in the Data Merge palette. These names are identical to the column heads from the data source file. Icons indicate whether the field is text or an image . You can select and format fields as you would any other text or graphic. If text is selected when you insert an image field, a half-inch by half-inch placeholder replaces the selected text. You can resize this placeholder to determine the size of the merged images. Also, you can assign an image field to a graphic frame. Once you insert a data field, InDesign remembers its data source. Any errors in the list of fields, such as typos, empty fields, and unintended field types, must be corrected in the source application and then updated using the Data Merge palette. To insert a field: 1 Do one of the following: • Click an insertion point in the text frame where you want the field to appear. • Select the text you want to replace. • Select a graphic frame. 2 Do one of the following: • Click the row in the Data Merge palette list that matches the data you want to appear. • Drag the field name from the Data Merge palette list, and drop it onto the text or graphic frame to add the placeholder. Text fields appear in the target application within double angle brackets () using the current formatting attributes (such as font and size). Image fields appear as frames containing the field name. Note: You cannot create a valid field by simply typing the field name or editing an existing field. To insert a field using drag-and-drop: Do one of the following: • To insert a new paragraph, drag a text field onto a text frame. • To insert a new inline graphic, drag an image field onto a text frame. • To insert a new floating graphic, drag an image field onto an empty graphics frame. • To insert a field into grouped items, table cells, or nested items, drag the text or image field onto the target. Note: If you drag a field onto an empty frame, the empty frame becomes a text frame (text field) or an image frame (image field) depending on the type of data you are dropping onto it. Working with placeholders When you add a text data field to a document, the placeholder text for the field is entered using the formatting attributes (such as font and size) active at the insertion point. You can then edit the placeholder text's attributes to control the look of the actual data.