Adobe 17510676 User Guide - Page 68

About overset text reports, Setting placement options, For Layout of Records, select either Rows First

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64 CHAPTER 3 PageMaker Plug-in Pack Features 3 For Records per Document, do one of the following: • Choose Single Record so that each record starts at the top of the next page. • Choose Multiple Records to create more than one record per page. For example, if you are printing mailing labels, you'll want to print more than one label per page. 4 Select Generate Overset Text Report with Document Creation to automatically open a report that tracks overset conditions created during the merge of the data into the InDesign document. (See "About overset text reports" on page 64.) 5 Select Alert When Images are Missing to display a missing link alert when one or more images are not available. 6 If you selected Multiple Records on the Records tab, click the Multiple Record Layout tab, and specify the following: • For Margins, type values to specify the distance between margin guides and each edge of the page. • For Layout of Records, select either Rows First or Columns First, and then specify the spacing between the columns and rows. 7 If you selected Multiple Records, select Preview Multiple Records to review changes made in the Merge Records dialog box. You can select the Next/Previous and First/Last page buttons to navigate the records. 8 Click the Options tab and specify the placement options. (See "Setting placement options" on page 64.) 9 When you're finished, click OK. About overset text reports The Overset Text Report appears if the Generate Overset Text Report option is selected in the Merge Records dialog box, and if one or more fields include overset text after the data is merged. The report displays each overset instance in a numbered list showing the page number the text appears on, followed by overset character/word count and a snippet of the overset text. Setting placement options Use the Content Placement Options dialog box to specify the default settings for all future data merge projects, such as image placement, linking images, blank lines for empty fields, and the maximum number of records for each merged document. To set content placement options: 1 Choose Window > Data Merge. 2 Choose Content Placement Options from the Data Merge palette menu. 3 From the Fitting menu, choose one of the following: • Fit Images Proportionally to maintain the image's aspect ratio but scale the image to fit within the frame (default).

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CHAPTER 3
64
PageMaker Plug-in Pack Features
3
For Records per Document, do one of the
following:
•
Choose Single Record so that each record starts
at the top of the next page.
•
Choose Multiple Records to create more than
one record per page. For example, if you are
printing mailing labels, you’ll want to print
more than one label per page.
4
Select Generate Overset Text Report with
Document Creation to automatically open a
report that tracks overset conditions created
during the merge of the data into the InDesign
document. (See “About overset text reports” on
page 64.)
5
Select Alert When Images are Missing to display
a missing link alert when one or more images are
not available.
6
If you selected Multiple Records on the Records
tab, click the Multiple Record Layout tab, and
specify the following:
•
For Margins, type values to specify the distance
between margin guides and each edge of the
page.
•
For Layout of Records, select either Rows First
or Columns First, and then specify the spacing
between the columns and rows.
7
If you selected Multiple Records, select Preview
Multiple Records to review changes made in the
Merge Records dialog box. You can select the
Next/Previous and First/Last page buttons to
navigate the records.
8
Click the Options tab and specify the placement
options. (See “Setting placement options” on
page 64.)
9
When you’re finished, click OK.
About overset text reports
The Overset Text Report appears if the Generate
Overset Text Report option is selected in the Merge
Records dialog box, and if one or more fields
include overset text after the data is merged.
The report displays each overset instance in a
numbered list showing the page number the text
appears on, followed by overset character/word
count and a snippet of the overset text.
Setting placement options
Use the Content Placement Options dialog box to
specify the default settings for all future data
merge projects, such as image placement, linking
images, blank lines for empty fields, and the
maximum number of records for each merged
document.
To set content placement options:
1
Choose Window > Data Merge.
2
Choose Content Placement Options from the
Data Merge palette menu.
3
From the Fitting menu, choose one of the
following:
•
Fit Images Proportionally to maintain the
image’s aspect ratio but scale the image to fit
within the frame (default).