Brother International CW-1000 Owners Manual - English
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- Brother International CW-1000 | Owners Manual - English - Page 1
Clack Vitae& Electronic Checking System USER'S GUIDE FOR CW 600/1000 •11 .6\ th:nn iller. - Brother International CW-1000 | Owners Manual - English - Page 2
Brother's CheckWriter! This machine is designed to deliver years of reliable operation. Please read this manual carefully and keep it in a safe place for future reference. We recommend that you write the unit's model number and serial number in accordance with the instructions, may cause harmful - Brother International CW-1000 | Owners Manual - English - Page 3
4 Account Tracking 4 Printing Functions 4 Transaction Management 4 Financial Caldulations (CW-1000 only) 5 Calculator 5 Database 5 Important Keys Check Paper 15 To Avoid Problems while Printing 16 Chapter 3 Printing Your First Check:A Practice Session 17 Printing Your First Check: - Brother International CW-1000 | Owners Manual - English - Page 4
Your Payees 30 Setting Up Your Account 33 If You Forget Your Password 34 Deciding Categories 35 Setting Your Print Format 36 Print Position 36 Print Setting the Automatic Power Off Feature 41 Memory Maintenance 42 Checking the Memory 42 Clearing the Memory 43 Resetting the System - Brother International CW-1000 | Owners Manual - English - Page 5
Printing Reports Background Complete Transaction Summary Check History Other Payments Deposit History Setup Report Payee Telephone Numbers Payee Names and Addresses Printing Mailing Labels Feeding Mailing (Address) Labels To Print: Financial Calculations(CW-1000 only) Monthly Loan Payment Amounts - Brother International CW-1000 | Owners Manual - English - Page 6
to use, we suggest that you read this manual carefully before starting. The manual consists of the following basic section: Understanding Your before using the unit. Printing Your First Check: A Practice Session Leads you through the printing of a check, to help you learn basic operation and - Brother International CW-1000 | Owners Manual - English - Page 7
Chapter 1 Understanding Your M Machine Understanding Your Machine - Brother International CW-1000 | Owners Manual - English - Page 8
messages Keyboard Character and function keys, numeric keypad. Print unit compartment Contains the printing head/ink-jet cartridge. Paper cassette Accepts checks and special report-size paper. Must be removed when feeding mailing labels. AC adapter connector Connect the AC adapter cord here - Brother International CW-1000 | Owners Manual - English - Page 9
to the next/previous one, or to move laterally on a data input field. Used to enter numbers and to perform arithmetic in the Calculator mode. Used to select the main modes of the CheckWriter slot. O Paper cassette a O Paper cassette cover 0 Paper guides Open this cover to set paper. Adjust the - Brother International CW-1000 | Owners Manual - English - Page 10
to the account data can be protected by one or two different passwords. The CheckWriter maintains two different balances: a running balance and a Management Up to 1000 transactions (CW-1000) or 600 transactions (CW-600) can be retained in memory. The transactions include payments by checks - Brother International CW-1000 | Owners Manual - English - Page 11
When you register a check, for example, the check number and the current date CW-1000) or 60 (CW-600) payee names. List of categories: TheCheckWriter comes with a preset list of common categories and provides space in memory for additional, user-editable categories. Important Notice Brother - Brother International CW-1000 | Owners Manual - English - Page 12
menu hierarchy. For example, when you press (clink-) to start using a check function, you can select items such as PAYMENT, DEPOSIT, RECON, etc. After , move one level down in the menu hierarchy and select items such as CHECK, ATM, etc. Pressing CgAN/C moves back to the previous level and allows - Brother International CW-1000 | Owners Manual - English - Page 13
that can be of sufficient magnitude to constitute a risk of electric shock to persons. Any servicing should be referred to qualified service personnel. 0 In case of malfunction, overheating, or other problems, immediately disconnect the AC adapter and consult your dealer. 0 Do not use an AC adapter - Brother International CW-1000 | Owners Manual - English - Page 14
CO la Understanding Your Machine - Brother International CW-1000 | Owners Manual - English - Page 15
Chapter 2 Before You Start: Preparing Your Machine I Before You Start: Preparing Your Machine - Brother International CW-1000 | Owners Manual - English - Page 16
Installing the Battery The small lithium battery that comes with the unit should be inserted into the compartment on the bottom of the machine. This battery retains memory and powers the clock functions when the power switch is turned off. The battery will last for about one year. O Plug the AC - Brother International CW-1000 | Owners Manual - English - Page 17
away from children. Never throw a lithium battery in fire. Be sure to dispose of used lithium batteries according to the manufacturer's instructions and local requirements. A Caution: 0 This battery is notfor using your unit without the ACpower adapter. 0 When installing a new lithium battery, make - Brother International CW-1000 | Owners Manual - English - Page 18
the plastic area designed for handling. Tear open the ink-jet cartridge package and extract the new cartridge and the new felt pad. Read the instruction sheet. Follow the directions on the instruction sheet to prepare the cartridge for installation into the machine. - Brother International CW-1000 | Owners Manual - English - Page 19
O Use a pencil or a paper clip to remove the old felt pad and insert the new one. 0 To prime the cartridge, push the bladder with a paper clip until ink fully coats the silver plate. O Allow the ink to be absorbed back into the EI cartridge and wipe excess with dry tissue. Before You Start: - Brother International CW-1000 | Owners Manual - English - Page 20
Before You Start: Preparing Your Machine A Warning: Keep used and new cartridges out of reach of children. A Caution: 11 Toprevent a cartridgefrom drying out, never open its sealedpack un- til you are ready to install the cartridge. 0 Install the cartridge immediately after opening its package. - Brother International CW-1000 | Owners Manual - English - Page 21
report-size paper. Mailing labels must be fed manually. Setting Up Report or Check Paper The cover of the paper cassette has vertical and horizontal rulers to help you set up the printing position for the different items of a check. Two paper guides inside the paper cassette can be adjusted to - Brother International CW-1000 | Owners Manual - English - Page 22
cassette back into the unit until it stops. Note: Make sure to fan the checks or report forms before loading them in the paper cassette. Fanning will help feed those papers smoothly into the CheckWriter. To Avoid Problems while Printing • Do not mix paper sheets of different sizes or types in the - Brother International CW-1000 | Owners Manual - English - Page 23
Chapter 3 Printing Your First Check: A Practice Session m Printing Your First Check: A Practice Session - Brother International CW-1000 | Owners Manual - English - Page 24
Information (Account name, password). 3- Set up the date and time. 4- Set up payee names. 3 5- Make a deposit. 6- Issue a check, and print it. 7- power on. One of these screens appears: - CW-1000 = RESET ALL?(Y/V) CW-600 RESET ALL?(Y/N) Type Y and press RTIJRNj. One of these screens appears - Brother International CW-1000 | Owners Manual - English - Page 25
Printing Your First Check: A Practice Session 2- Set up Account I Information. 0 Press the ( SETUP„; function key. (RFTURN) to display the password [ACCOUNT (I)] input screen. PASSWORD:n A V 3 Type the password. Example: PASS1. 0 [ACCOUNT (I)] PASSWORD:PASS11 Press CRETURND to display the - Brother International CW-1000 | Owners Manual - English - Page 26
Printing Your First Check: A Practice Session 3- Set Up the Date and Time. 0 During the SETUP mode, scroll down using [SETUP] A SETUP] up arrow key to the first selection 1:PAYEE V (1:PAYEE). 0 Press ( RETURN) to display the payee number. Do not change the number "00". [PAYEE] No. :GO 20 - Brother International CW-1000 | Owners Manual - English - Page 27
[PAYEE(00)] TITLE: MANAGERS COMPANY: ABC COMPANY ADDRESS1: 127 MOUNTAIN AVENUE ADDRESS2: (blank, just press ( RETURN ) CITY: ANYCITY STATE: CA ZIP: 04004 3 TEL No.: 333-555-3202 0 When you press ( RETURN after typing the telephone number, this confirmation [PAYEE( 00)] CONFIRMED - Brother International CW-1000 | Owners Manual - English - Page 28
. The CheckWriter automatically displays the number for the next payee. Press SETUP password: ENTER PASSWORD EMMEN 0 Type your password (in this example, your password is "PASS1"). ENTER PASSWORD *****Ems 0 Press R is displayed: The name of the account ACCOUNT[I] FIRST Press the ( CHECK - Brother International CW-1000 | Owners Manual - English - Page 29
V selection (1:PAYMENT). 0 Press (RETURN) to display the PAYMENT screen. [.P..AYMENT] :CHECK (CK) V 0 Press (RETURN) to select 1:CHECK. The [CK/CHECK No.]: Check No. screen appears: /I 10000 0 CRETURN;. Type 100 for the check number and press [CK/PAYEE]: AT The payee list screen appears - Brother International CW-1000 | Owners Manual - English - Page 30
k YuRN to display the REMAINING BALANCE balance. $3,500.00 Press ETURCI. The MEMO screen appears: FCKIMEMOJ: Type MY FIRST CHECK. 0 [CK/MEMO]: MY FIRST CHECK/ Press O #00100 $1,500.00 CONFIRMED? (Y/N) O Type Y and press ( RITE O to confirm. #00100 $1,500.00 The PRINT OUT screen appears - Brother International CW-1000 | Owners Manual - English - Page 31
During printing, PRINTING appears on screen. Then when printing is done, the screen appears as follows: #00100 PRINT COMPLETED Press OH E C to exit the check mode. Type Y and press (RETURN ) to confirm that you want to exit. EXIT? -- (Y ACCOUNT[I] FIRST 40) Press (CAN /C; to return to the Date - Brother International CW-1000 | Owners Manual - English - Page 32
Printing Your First Check: A Practice Session - Brother International CW-1000 | Owners Manual - English - Page 33
Chapter 4 Personalizing Your CheckWriter: Setup 4 Personalizing Your CheckWriter: Setup - Brother International CW-1000 | Owners Manual - English - Page 34
done before your first real session with your CheckWriter. Other setup options exist, but can be done at any time. After turning the power on, check that the date and time are correct. If necessary, set the date and time. See "Setting the Date and Time" on page 40. • Set up - Brother International CW-1000 | Owners Manual - English - Page 35
OFF to enable/disable the auto power off function • MEMORY to check the remaining amount of space in memory • MEMORY CLEAR to password has been -> page 30 set) and press (RE t URN) again. Q Use (--" and (---) to display the desired [SETUP] A item. 2:ACCOUNT V You can also type the number - Brother International CW-1000 | Owners Manual - English - Page 36
payees can include a total of 80 entries (CW-1000) or 60 entries (CW-600). When writing a check, the list allows you to select the name of to Set Up" on page 29. The registration numbers must be in sequence, starting with 00, up to 79 (CW1000) or 59 (CW-600). When you enter the first payee data - Brother International CW-1000 | Owners Manual - English - Page 37
, if necessary. If the payee is a company, press (RETURN) without typing anything. [PAYEE(xx)] ADDRESS1:l If the payee is an individual, input the com- pany of the payee and press The name of the payee's company can include a total of 20 characters. The display will automatically scroll, if - Brother International CW-1000 | Owners Manual - English - Page 38
code and press RETURN • [PAYEE(xx)] TEL No: The zip code can include a total of10 characters; 0 Type the telephone number and press [PAYEE(xx)] CONFIRMED? (Y/N) The telephone number can include a total of 20 characters. • Type Y and press ("R7"U-RN ) to register the data. [PAYEE] No. :ix Type - Brother International CW-1000 | Owners Manual - English - Page 39
Setting Up Your Account Your CheckWriter can manage two different bank accounts. Each bank account can be protected by a different password. If you protect a bank account with a password, only you and other persons who know that password will have access to the information. If you do not protect - Brother International CW-1000 | Owners Manual - English - Page 40
second display appears when you abandon the data. If You Forget Your Password The CheckWriter has been designed to ensure complete secrecy of your data. one can read your information without knowing the password, anyone who has read this manual will be able to destroy the data. So, it is - Brother International CW-1000 | Owners Manual - English - Page 41
are: A E AUTO (FUEL) EDUCATION AUTO (LOAN) ENTERTAINMENT AUTO (SERVICE) EXPENSE (OTHER) B BANK CHARGE GIFTS (GIVEN) BONUS C GIFTS Use ED and n to display the desired [CATEGORY] A category number. 10:i V Available numbers are from 01 through 20. If a category for the selected - Brother International CW-1000 | Owners Manual - English - Page 42
origin is at the lower-left corner of the cassette. To enter the coordinates for the position of an item, place an actual check in the cassette and use the marks on the paper guide to identify the printing position. The guide is marked in 1/16 inch units. Personalizing Your CheckWriter: Setup 36 - Brother International CW-1000 | Owners Manual - English - Page 43
position Ai- (x= 'Y, = ) Select PRINT POSITION (see page 36). 0 [PRINT POSITION] DATE: X=91/Y=023 0 Find the printing position of the date on the check and type in the readings for X and Y. Press ( RrrutzN) to enter. Repeat step for the position of the other items. [PRINT POSITION] PAYEE: X=51 - Brother International CW-1000 | Owners Manual - English - Page 44
or [PRINT FORMAT] LIGHT and press RETU 1:PRINT POSITION v NORMAL is the preset selection. This setting applies to all the printed items of the checks and reports. © Font You have a choice between: • STANDARD • ITALIC for regular characters for italic characters o Select PRINT FONT (see page 36 - Brother International CW-1000 | Owners Manual - English - Page 45
Adjusting the LCD (display) Contrast The preset contrast of the display should make it easy enough to read. If you want to try other settings, proceed as follows. 0 Press (5ETuP) and select LCD CONTRAST. Refer to "Selecting an Item to Set Up" on page 29. Use to decrease the contrast, and 0 - Brother International CW-1000 | Owners Manual - English - Page 46
Setting the Date and Time If the time or date shown on the display just after the power is turned on is not correct, set the calendar as follows. 0 Press SETUP) and select CALENDAR. Refer to "Selecting an Item to Set Up" on page 29. 0 Type the month (e.g. "08"). [CALENDAR] DATE:4/15/95[MON] [ - Brother International CW-1000 | Owners Manual - English - Page 47
Setting the Automatic Power Off Feature The auto power off feature automatically switches the power off when the machine is left unattended for more than 10 minutes (no key input). You can enable or disable this feature. 0 Press (SETUP) and select AUTO POWER [AUTO POWER OFF] OFF. Disable/Enable - Brother International CW-1000 | Owners Manual - English - Page 48
the display corresponds to about 10% of used memory. The second row indicates the number of records usedforpayment or deposit among a total available of 1000 (CW-1000) or 600 (CW-600). Display 3 (CW-1000) ordisplay 4 (CW-600) appears when the memory isfull. a When this happens, you have to delete - Brother International CW-1000 | Owners Manual - English - Page 49
running/reconciled) • Payment data • Deposit data • Payee data • Password If you clear PAYMENT/DEPOSIT, the following will be destroyed: • Balance payment data • All deposit data Press ( SET( p`) select an account 0 number, then select MEMORY CLEAR. [MEMORY CLEAR] 1:ALL DATA 4 Refer to "Selecting - Brother International CW-1000 | Owners Manual - English - Page 50
RETURN ) to cancel. = CW-1000 RESET ALL?(YA) = CW-1000 = RESETTING The above display appears while the system is resetting. Thefirst line of the displays shows the model name (CVV-1000 or CW-600) The Date and Time will appear after the memory check message. MEMORY CHECK.. Resetting the system - Brother International CW-1000 | Owners Manual - English - Page 51
Chapter 5 Handling Your Transactions Handling Your Transactions - Brother International CW-1000 | Owners Manual - English - Page 52
mistake before you started using the CheckWriter. Common mistakes include forgetting to enter transactions, not reconciling service charges, transposing numbers and mis-calculating. Check your previous transactions and previous balances using the calculator function. You can also make an adjustment - Brother International CW-1000 | Owners Manual - English - Page 53
running balance most of the time. This is because some checks may have been cashed, while others were not. On the other hand, if you are opening a new bank checking account and want that account to be handled by the CheckWriter, follow these steps - Brother International CW-1000 | Owners Manual - English - Page 54
• DELETE for deleting a transaction • FIND to search for data You can enter a total of 1000 transactions (CW-1000) or 600 transactions (CW-600) O Switch the power on. 0 5 Press ( CHECK). Type the password for the account you want to use and press (RETURN). Press (CitEcK) again. ACCOUNT - Brother International CW-1000 | Owners Manual - English - Page 55
(CK) V page 48. - page 50 Use and Cl to select the desired [PAYMENT] A payment type. :ATM V You can also enter the number for the pay- ment type (1 for CHECK, 2 for ATM, etc.) to scan faster. Press CRET ) when the cursor is located on the desired kind of payment. [PAYMENT] 5 - page 57 - Brother International CW-1000 | Owners Manual - English - Page 56
data for the following items: • CHECK No. the number of the check • PAYEE the beneficiary of the check • DATE the date that will appear on the check • TAX whether the payment is tax deductible or not • CATEGORY the category of the goods or service purchased • AMOUNT the amount of money - Brother International CW-1000 | Owners Manual - English - Page 57
5 The preset date is the current datefor a new check number. For a check you are editing, the date displayed here is the date you enteredfor that check If necessary, type another date. Press RE I R faster. [CK/CATEGORY]: AV AUTO(SERVICE) [CK/CATEGORY]: AV CLOTHING Handling Your Transactions 51 - Brother International CW-1000 | Owners Manual - English - Page 58
The list of categories includes 50 preset categories and 20 user-defined categories. Refer to "Deciding Categories" on page 35 if the desired category is not yet in your list. Pressing at the beginning of the list moves to the last category; pressing at the end of the list moves to thefirst - Brother International CW-1000 | Owners Manual - English - Page 59
thefirst screen above. The display above appears immediately if you cancel. All the data of the current check will appear. • To exit the check entry mode, press (CHECK) at any time. -- EXIT? -(Y/ ) Instead of (CHECK you can also press CAN/ to exit. You will be back to the payment menu on page - Brother International CW-1000 | Owners Manual - English - Page 60
In particular, when you print a range of checks, the checks are printed in ascending order. Be sure that the checks are stacked in ascending order, the lower number at the top of the stack. Note: To enter the Print mode, press (pRINT) after typing the password and pressing (tt r. TURN). To exit the - Brother International CW-1000 | Owners Manual - English - Page 61
page 53). 0 Type Y and press ( RETURN Ni if you want to #xxxxx print. -CHECKS IN? (E/N) Confirm the check number(s). If there is a mistake, type N and press ( RETURN) to return to the previous display. Confirm that you have enough blank checks of the right kind in the paper cassette. Load more - Brother International CW-1000 | Owners Manual - English - Page 62
Thefirst display appears when you cancel. You are back to step10. The second display appears when printing starts. "Me number of the check being printed is displayed at the upper-right corner. The last display appears when printing is completed When that display appears, press any key to - Brother International CW-1000 | Owners Manual - English - Page 63
Other Payments Follow the steps below when registering a payment other than a payment by check (ATM, BANK FEE, WITHDRAW, OTHERS). Since the procedure is basically the same for all these modes of payment, only the ATM payment will be explained - Brother International CW-1000 | Owners Manual - English - Page 64
0 Type the amount and press :RETURIO SURE? (Y/N) $1Y,YYY.YY REMAINING BALANCE 14Y,YYY.YY The amount must not exceed $99,999.99. Thefirst screen (confirmation) appears when the amount is larger than $1,000. In this case, type Y to confirm or N to cancel and press (RETURN). If you type Y, the - Brother International CW-1000 | Owners Manual - English - Page 65
have saved in step 0 will stay in the memory. If you cancel, you will be back to the screen that was displayed when you pressed (CHECK'', Handling Your Transactions 59 - Brother International CW-1000 | Owners Manual - English - Page 66
Deposits Follow the steps below when registering a deposit. When registering a deposit, you have to enter data for the following items: • DATE the date that will appear for the payment • AMOUNT the amount of money • MEMO an optional comment 0 Select DEPOSIT. Refer to "Choosing a Transaction - Brother International CW-1000 | Owners Manual - English - Page 67
If there is more than one deposit, you will see a 0, symbol at the right of the display. You can use and to select the deposit you want to edit. Type the amount and press ( RETuRN SURE? (Y/N) $EY,YYY.YY REMAINING BALANCE $1Y,YYY-YY The amount must be smaller than $99,999.99. Thefirst screen - Brother International CW-1000 | Owners Manual - English - Page 68
to confirm, or ACCOUNT[I] press RETURN) to cancel. FIRST If you cancel, you will be back to the screen that was displayed when you pressed (CHECK) or CAN/C. If you confirm, all the data you have entered, but not saved will be deleted. Data you have saved in step 0 will stay - Brother International CW-1000 | Owners Manual - English - Page 69
V page 48. -3 page 64 0 Use (-) and C) to select the desired transaction. CRECON] 2:ATM A V You can also type the number for the pay- page 66 ment type (1 for CHECK, 2 for ATM, etc.) to ERECON] A scan faster. Press (RETURN) when the cursor is 0 located on the desired transaction. :BANK - Brother International CW-1000 | Owners Manual - English - Page 70
Type Y and press (RETURN) to accept the reconciliation, or type N and press RETURN; to cancel it. The fourth display appears when the check number exists and the check is not reconciled yet. Type Y and press( RETURN) to confirm, or type N and press (RETURN) to cancel. RECONCILED BALANCE $y,YYY•YY - Brother International CW-1000 | Owners Manual - English - Page 71
seconds, the display shown in step 0 will automatically appear To exit the check reconcile mode, 0 press( C ECKD at any time. -- EXIT? - ( if ) Instead of (CHECK) you can also press ( CAN /0 to exit. You will be back to the check menu on page 48 0 Type Y and press ( RETU N to confirm, or ACCOUNT - Brother International CW-1000 | Owners Manual - English - Page 72
Reconciling Other Transactions Follow the steps below when reconciling a transaction other than a payment by check (ATM, BANK FEE, WITHDRAW, OTHERS (PAYMENT), DEPOSIT). Since the procedure is basically the same for all these transactions, only the reconciliation of ATM payment will - Brother International CW-1000 | Owners Manual - English - Page 73
step will automatically appear: To exit the transaction reconcile mode, press( CHECK) at any time. -- EXIT? - CCHECK) Instead of you can also press ,CAN/t) to exit. You will be back to the check menu on page 48. Type Y and press (RETURN) to confirm, or ACCOUNT[I] - Brother International CW-1000 | Owners Manual - English - Page 74
Select VOID. Refer to "Choosing a Transaction Type" on page 48. Type the number of the check you want to void. 0 5 A check number can include up tofive digits. Press (RETURN) to confirm the check number. [CK/CHECK No.]: 2345 [CK/CHECK No.]: # 12325 #12385 NO DATA PRESS ANY KEY # 12385 VOIDED - Brother International CW-1000 | Owners Manual - English - Page 75
to move back to step If no key is pressed during the next 5 0 seconds, the display shown in step will automatically appear. To exit the check voiding mode, 0 pressCCHECK) at any time. -- EXIT? -(Y/1) (CHECK; Instead of you can also press CAN/ to exit. You will be back to the - Brother International CW-1000 | Owners Manual - English - Page 76
Deleting Old Records The DELETE function is used to delete any reconciled data in a range of dates. The function deletes both payments and deposits data and is used to make room in the memory. Unreconciled data, as well as the running and reconciled balance, are left unchanged. Warning: Before - Brother International CW-1000 | Owners Manual - English - Page 77
Type" on AYMENT/DEPOSIT page 48. O Use CD and CD to select PAYMENT or [FIND(PAYMENT)] DEPOSIT and press ( RETURN ). I:CHECK -> page 72 [FIND (PAYMENT)] A 8:ATM -> page 77 [FIND (PAYMENT)] A 1:BANK FEE V -9 page 77 [FIND (PAYMENT)] A :WITHDRAW V > page 77 [FIND (PAYMENT - Brother International CW-1000 | Owners Manual - English - Page 78
• CATEGORY the category of the goods or services purchased • CHECK No. a range of check numbers • AMOUNT a range of amounts • VOID whether the check has been voided • RECON whether the check has been reconciled • TAX RELATED whether the check is tax related Select PAYMENT. Refer to - Brother International CW-1000 | Owners Manual - English - Page 79
the preset range as is, retype one of the date, or retype both dates. Ifyou do not change the preset range, any check will match the criteria. To search for checks with a specific date rather than a range of dates, set the start and end dates to the same value. 0 To search by - Brother International CW-1000 | Owners Manual - English - Page 80
range is the entire range your check numbers. Pressing (R ESTURN) on one of the numbers without retyping will enter that number. Ifyou do not change the preset range, any check will match the criteria. To searchfor checks with a specific number rather than a range of numbers, set the start and end - Brother International CW-1000 | Owners Manual - English - Page 81
/DATE]: Nm/dd/yy mm/dd/yy Type a start date and press ( RETURN). Type an end date and press ( RETURN). [FIND(CHECK)] DISPLAY/PRINT • 0 To search for reconciled/not reconciled Q 0, checks, proceed as in steps and but press CRETURN) when the cursor is on RECON. CD Use J and to select RECON or - Brother International CW-1000 | Owners Manual - English - Page 82
under RECON. The search criteria is always displayedfirst. For example, ifyou search by category, the category will be thefirst item displayed. El. Use Cl and checks found. to scan the list of the CK/No. DATE ► nnnnn mm/dd/yy You can also press (CAN c) to return to the destination selection - Brother International CW-1000 | Owners Manual - English - Page 83
Finding a Past Transaction" on page 71. 0 Press(T.) RETURN to select ATM. [FIND(PAYMENT)] :CHECK V [FIND(ATM)] $:DATE 0 Use ( "--) and ' item. to display the desired [FIND(ATM)] 2:AM0UNT A V You can also type the number for the opera- tion (1 for DATE, 2 for AMOUNT, etc.) to scan [FIND(ATM - Brother International CW-1000 | Owners Manual - English - Page 84
Pressing RETURN. on one of the amounts without retyping will enter that number: If you do not change the preset range, any ATM payment will start date and press (RETURN). Type an end date and press (EFTURN EFIND(CHECK)] OISPI AY/PRTNT The above display appears after you enter one of the available - Brother International CW-1000 | Owners Manual - English - Page 85
/yy mm/dd/yy The preset range is the entire range ofyour deposits. Pressing (RETuR on one of the amounts without retyping will enter that number. Ifyou do not change the preset range, any deposit will match the criteria. To search for deposits with a specific amount rather than a range of amounts - Brother International CW-1000 | Owners Manual - English - Page 86
IND(DEPOSIT)] O Type a start dateand press RETURN; L DISPLAY/PRINT Type an end date and press ( RETYRN)- To search for reconciled/not reconciled [DOEEPCO/OSNIORTTE/CROENCON]: deposits,proceed asinsteps0 and0, but press RETURN when the cursor is on RECON. Use CD and n to select RECON or 0 NOT RECON - Brother International CW-1000 | Owners Manual - English - Page 87
Chapter 6 Printing and Other Functions 6 81 Printing and Other Functions - Brother International CW-1000 | Owners Manual - English - Page 88
(CW-1000 only) Note: To enter the Function mode, press (FUNCTION) after typing the password and pressing (RETURN). To exit the Function mode, press(FUNCTION) and type Y. 0 0 6 0 Press (FUNCTION) [FUNCTION] 1:RFPORT c) Use and CD to display the desired item. You can also type the number of - Brother International CW-1000 | Owners Manual - English - Page 89
V page 84 0 CA, Use (V) and to display the desired item. [F2U:N[CSTEITOUNP/]KREEYPORDATT]A A You can also type the number for the opera- -3 page96 0 tion (1 for CHECK, 2 for SETUP, etc.) to scan faster. Press CRETURN) when the cursor is located on the desired function. [FUNCTION/REPORT - Brother International CW-1000 | Owners Manual - English - Page 90
. An example is shown on page 85. You will be asked to enter the following: • DATE a range of dates Printing and Other Functions 0 0 0 0 6 0 Select CHECK. [REPORT] Refer to "Printing Reports" on page 83. 1:ALL V Press ( RETURN ) when ALL is selected. [ALL/DATE]: ffim/dd/yy mm/dd/yy Type - Brother International CW-1000 | Owners Manual - English - Page 91
category of the goods or services purchased • CHECK No. a range of check numbers • AMOUNT a range of amounts • VOID whether the check has been voided • RECON whether the check has been reconciled • TAX RELATED whether the check is tax related 0 Select CHECK. Refer to "Printing Reports" on - Brother International CW-1000 | Owners Manual - English - Page 92
You can also type the number for the opera- tion (1 for PAYEE, 2 for DATE, etc.) to scan [REPORT(CHECK)] A faster. I:CATEGORY V [REPORT(CHECK)] A #:CHECK No. V [REPORT(CHECK)] A :RECON [REPORT(CHECK)] A 8:AMOUNT V [REPORT(CHECK)] A :TAX RELATED [REPORT(CHECK)] A 8:VOID 0 To search by - Brother International CW-1000 | Owners Manual - English - Page 93
to start printing. Skip to step O. To search by check numbers, proceed as in ECK/CHECK No.]: steps 0 and 0, but press ( RETURN ##nnnn- #nnnnn when the cursor is on CHECK No. Type a start number and press ( RETURN> [REPORT(CHECK)] Type an end number and press ( RETURN). REPO.FORMS IN?(Y/N) The - Brother International CW-1000 | Owners Manual - English - Page 94
(,MruRN.' m/dd/yy mm/dd/yy The preset range is the entire range of your check amounts. Pressing (RETURN) on one of the amounts without retyping will enter that number. Ifyou do not change the preset range, any check will match the criteria. Type a start date and press(RETUtN). Type an end date - Brother International CW-1000 | Owners Manual - English - Page 95
yy Type a start date and press(RETURN 0 Type an end date and press CREPORT(CHECK)I REPO.FORMS IN?(Y/N) If there are report forms in the cassette, type Y and printing starts. PRINTING . . . [PRINT]KEY->STOP [REPORT(CHECK)] 1:PAYEE V The second display appears when you cancel or afterprinting - Brother International CW-1000 | Owners Manual - English - Page 96
. range (When searching by check number only) Date of the report Page number ' CHECK No. : #10000 - #10005 No. of dates • AMOUNT a range of amounts • RECON whether the payment has been reconciled Select CHECK. 0 Refer to "Printing Reports" on page 83. [REPORT] 1:ALL Press once to display - Brother International CW-1000 | Owners Manual - English - Page 97
, any ATM payment will match the criteria. The above display allows you to check whether or not there is paper in the cassette and to start printing. Sees Pressing RE IURN on one of the amounts without retyping will enter that number. If you do not change the preset range, any ATM payment will match - Brother International CW-1000 | Owners Manual - English - Page 98
0 To search for reconciled/not reconciled ATM [ATM/RECON]: payments, proceed as in steps Q and 0, RECON /NOT RECON but press(RETURN when the cursor is on RECON. Use () and ( ) to select RECON or NOT RECON and press(RETURN [ATM/DATE]: itm/dd/yy mm/dd/yy go Type a start date and press( RETURN - Brother International CW-1000 | Owners Manual - English - Page 99
a range of amounts • RECON whether the payment has been reconciled Select CHECK. [REPORT] Refer to "Printing Reports" on page 83. 1:ALL V item. to display the desired CREPORT(DEPOSIT)1 2:AMOUNT You can also type the number for the opera- tion (1 for DATE, 2 for AMOUNT, etc.) to scan - Brother International CW-1000 | Owners Manual - English - Page 100
, any deposit will match the criteria. The above display allows you to check whether or not there is paper in the cassette and to start printing. Pressing ( RETURN; on one of the amounts without retyping will enter that number. Ifyou do not change the preset range, any deposit will match the - Brother International CW-1000 | Owners Manual - English - Page 101
. Ifyou type N, you will be returned to step on page 93. Printing and Other Functions DEPOSIT Report (example) Date range Date of the report Page number * DATE : 04/01/96 09/30/96 10/10/96 DATE AMOUNT RECON 04/01/96 04/01/96 05/10/96 06/10/96 - Brother International CW-1000 | Owners Manual - English - Page 102
Setup Report This function is used to print a report listing all payments and deposits in a date range. An example is shown on page 97 You will be asked to enter the following: • DATE a range of dates 0 Select SETUP. Refer to "Printing Reports" on page 83. [SETUP KEY DATA] REPO.FORMS IN?(Y/N) - Brother International CW-1000 | Owners Manual - English - Page 103
SETUP Report (example - page 1) * ACCOUNT [I] > NAME : ABC BANK > RUNNING BALANCE : $49.909.19 > RECONCILED BALANCE : 118,467.72 * CHECK PRINT POSITION > DATE > PAYEE > AMOUNT > SPELL OUT > MEMO : X - 086. Y = 025 : X - 030, Y - 020 : X = 109, Y = 020 : X = 015, Y -015 : X - 080, Y =000 * - Brother International CW-1000 | Owners Manual - English - Page 104
SETUP Report (example - page 3) * PAYEE LIST OF ACCOUNT [I] ( 2 / 2 ) 10/10/96 (PAGE 03/04) #30 #31 #32 #33 #34 #35 #36 #37 #38 #39 #40 #41 #42 #43 #44 JUDITH YATES JOHN ADAMS THOMAS BRADLEES JOSEPH BROWN NANCY CARTER GEORGE COTY LISA DAVIS LAURA DRAKE WILLIAM ESTER BARBARA FRANKLIN DORIS FARMER - Brother International CW-1000 | Owners Manual - English - Page 105
This function is used to print a list of payee names and telephone numbers. Payee names entered with one-shot checks will not be printed. Select TEL No. Refer to "Printing Reports" on page 83. [TEL No.] REPO.FORMS IN?(Y/N) • CI_E If there are report forms - Brother International CW-1000 | Owners Manual - English - Page 106
a list of payee names and addresses. Payee names entered with one-shot checks will not be printed. Select NAME/ADDRESS. 0 Refer to "Printing Reports" AVENUE NEWTOWN 03 NANCY CARTER 127 MOUNTAIN AVENUE ANYCITY 100 PRESIDENT N.J. MANAGER N.Y. COORDINATOR TX ATTORNEY AT LAW CA 10/10/96 (PAGE - Brother International CW-1000 | Owners Manual - English - Page 107
paper cassette. You must feed them manually. A Caution: Do not strip off to be serviced. Use only the recommended labels (CW-AL20). Remove the paper cassette and insert the 6 label following the directions written on the machine itself concerning feeding mailing labels. These instructions - Brother International CW-1000 | Owners Manual - English - Page 108
stop printing, the mailing label is ejected and the function is cancelled. 0 When there is no label paper, this message appears. -PAPER EMPTY!INSERT LABEL Manually feed a label and press any key to move to the next screen (the next screen will also appear after 5 seconds if you don't CONTINUE - Brother International CW-1000 | Owners Manual - English - Page 109
Labels are available in the following format: 12mm 38mm 12mm 15mm 30mm 200 mm - 5mrr The following items can be printed (See "Entering Your Payees" on page 30.): NAME TITLE COMPANY ADDRESS1 ADDRESS2 CITY STATE ZIP (TEL No. cannot be printed) 6 Here are two examples of address layouts - Brother International CW-1000 | Owners Manual - English - Page 110
Calculations(CW-1000 only) Monthly Loan Payment Amounts The AMORTIZE function calculates the monthly payment of a loan. An example is shown on page 105. You will have to enter the following data: • AMOUNT the amount of the loan • INTEREST RATE the interest rate • # OF YEARS the number of - Brother International CW-1000 | Owners Manual - English - Page 111
data: • ANNUAUMONTHLY the kind of interest compounding • AMOUNT the base amount invested • INTEREST RATE • # OF YEARS (MONTHS) the interest rate the number of years or months 6 Press FUNCTION and select INVEST. [INVEST] See "Choosing an Operation" on page 82. ANNUAL/MONTHLY 0 Use CI and - Brother International CW-1000 | Owners Manual - English - Page 112
(example - annual compounding) [ INVEST FUNCTION I ANNUAL COMPOUNDING OF INTEREST * Amount to invest : $1,000.00 * Interest Rate 9.00 (%) * Number of years 3 6 $1,295.02 Investment (example - monthly compounding) [ INVEST FUNCTION ] MONTHLY COMPOUNDING OF INTEREST * Amount to invest - Brother International CW-1000 | Owners Manual - English - Page 113
Chapter 7 Using the Calculator 107 dolvindivj ail1.Suisn - Brother International CW-1000 | Owners Manual - English - Page 114
Turning the Calculator On/Off O Press to start the calculator mode. 0. The calculator can be started without entering a password, at any time, except when the CheckWriter is waitingfor input. Press any function key to switch the calculator off. The display in which you turned - Brother International CW-1000 | Owners Manual - English - Page 115
an .81,qsn Press 0 -E- A maximum of10 digits can be displayed. The result of the above operation is 10,000,000,000 (11 digits). This number is too big, and the error symbol E appears. Additive Memory Each time you press memory. , the value currently displayed is added to the contents of - Brother International CW-1000 | Owners Manual - English - Page 116
Press 0 Q Press . Press 0 0 Press ma. Press 0. a. Press 0 Press 6). 0 Press Il e PressID . 4. x [MEM] [MEM] [MEM] [MEM] [MEM] [MEM] [MEM] 492. 492. 456. 456. x 2. x 912. 912. 1,404. A value remains in the memory until you press in , or turn the power off Ifyou store a value into the memory - Brother International CW-1000 | Owners Manual - English - Page 117
Appendix - Brother International CW-1000 | Owners Manual - English - Page 118
System" on page 44. Paper is jammed. Proceed as explaned on page 115. Power failure or problems with the AC adapter. Check the power supply connections. Turn the power off, then on again. If the problem cannot be corrected, consult with your dealer. If this message appears, or if the program stalls - Brother International CW-1000 | Owners Manual - English - Page 119
adjust the X position of each item, then try to print again. #xxxxx "DATE" TOO LONG One of the following messages may appear before printing a check. It means that the printing area for the indicated item is too short. #xxxxx Press any key to continue. "PAYEE" TOO LONG If you are - Brother International CW-1000 | Owners Manual - English - Page 120
Troubleshooting Your unit has been precision-manufactured to give you years of trouble-free use. In the rare case that trouble Trouble Remedy Nothing works after the machine has been switched on. • Check that the power cord is plugged in. • Check that the AC adapter is the correct type. • Check - Brother International CW-1000 | Owners Manual - English - Page 121
Paper Jam If a paper jam occurs, proceed as follows: O Switch the power off. O eeee mOO 0 BOOuDODEORLEIOYOSOEO&1:=. 01 DM DMO OOM ODMO e'er • Remove the paper cassette. If the paper end can be seen from the ejec0 tion side, switch the power on. If this ejects the paper, skip to step 0; if - Brother International CW-1000 | Owners Manual - English - Page 122
Periodic Cleaning of Your Machine Cleaning the Print Head To prime the cartridge, push the bladder with a paper clip until ink fully coats the silver plate. 0 If the printout is not neat or is dirty, clean the print head. Remove it and wipe it carefully with a dry tissue. O Cleaning the Platen - Brother International CW-1000 | Owners Manual - English - Page 123
number (returns to default when the contrast setup function is activated) LED (POWER, CHECK, CALC, and business size checks, special report paper, and mailing labels Brother IN-60 or Hewlett IN: AC 120 V, 60 Hz OUT: DC 7 V, 1.2 A CW-20 or AD-30 (for auxiliary use) Coin-type lithium primary cell - Brother International CW-1000 | Owners Manual - English - Page 124
Checks: you can use personal and business checks. Report paper: purchase from your dealer (CW-RP25). Mailing labels: purchase from your dealer (CW 200 sheets. Store your labels horizontally, in stacks of less than 1000 sheets, on a flat surface slightly larger than the sheets to prevent curling. - Brother International CW-1000 | Owners Manual - English - Page 125
Optional Accessories Obtain all your accessories from your Brother dealer. Brother cannot be held responsible for troubles caused by the use of unauthorized supplies. Stock No. Description IN-60 CW-RP25 CW-AL20 CW-BN1 AD-30 CW-PC1 Ink-jet cartridge (print head) Report papers Mailing labels - Brother International CW-1000 | Owners Manual - English - Page 126
57 Auto power off 41 B Bank fee 57 Basic arithmetic 108 C Calculator 107 Cartridge lever 3 Category 5, 51 Character keys 3 Check format 36, 54 Check functions 45 Check number 5, 50 Cleaning 7 Comment 53 Cursor keys 3 D Date 5, 40, 51 Deleting data 70 Deposit 60 E Electric shock 7 Error messages 112 - Brother International CW-1000 | Owners Manual - English - Page 127
3 Paper guide 3 Paper jam 115 Payee 5, 51 Payments (other than checks) 57 Platen Servicing 7 Setting up a list of categories 35 Setting up the payee list 30 Setup 27, 96 Special functions 81 Specifications 117 Tax 51 Telephone numbers 99 Thunderstorms 7 Time 40 Troubleshooting 114 V Voiding a check - Brother International CW-1000 | Owners Manual - English - Page 128
- Brother International CW-1000 | Owners Manual - English - Page 129
Applicable Sales Tax Shipping/Handling TOTAL $3.00 SHIPPING LABEL Brother International Corporation Consumer Products Division P.O.Box 341332, BARTLETT, TN CHECK OR MONEY ORDER ENCLOSED Please charge my! u VISA u MASTER CARD $15.00 minimum for credit card orders (Sorry, no C.O D 's) Account number - Brother International CW-1000 | Owners Manual - English - Page 130
- Brother International CW-1000 | Owners Manual - English - Page 131
Add Applicable Sales Tax Shipping/Handling TOTAL $3.00 SHIPPING LABEL Brother International Corporation Consumer Products Division P.O.Box 341332, BARTLETT, TN CHECK OR MONEY ORDER ENCLOSED Please charge my: VISA MASTER CARD $15.00 minimum for credit card orders (Sorry, no C.O.D.'s) Account number - Brother International CW-1000 | Owners Manual - English - Page 132
- Brother International CW-1000 | Owners Manual - English - Page 133
- Brother International CW-1000 | Owners Manual - English - Page 134
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Clack
Vitae&
Electronic
Checking
System
USER'S
GUIDE
FOR
CW
600/1000
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ller.