HP ScanJet Enterprise Flow N6600 User Guide - Page 22

Step four: Add contacts to the Email Address Book

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5. If the SMTP server requires authentication to send an email, complete the following fields in the SMTP Authentication area: ● In the SMTP User ID field, enter the user ID for the SMTP server. ● In the SMTP Password field, enter the password for the SMTP server. 6. Review all the information, and then click one of the following options: ● Save and Test: Select this option to save the information and test the connection. ● Save Only: Select this option to save the information without testing the connection. Step four: Add contacts to the Email Address Book In the left navigation pane, click E-mail Address Book Setup to add email addresses to the address book accessible from the product. To add an individual email address: 1. In the E-mail Address field, enter the email address of the new email contact. 2. Click Save. Step five: Configure the default Settings for Scan to Email In the left navigation pane, click Scan Settings to configure the default Scan to Email settings. 1. In the Default Settings for Scan to E-Mail area, configure the following email settings: Table 2-1 Email settings Option Description Subject Provide a default subject line for the email messages. Body Text Create a custom default message for all emails sent from the product. 2. Configure the following file scan settings: Table 2-2 File scan settings Option Description File Name Prefix Set the default file name prefix used for files saved to a network folder. File Name File Name Suffix File Name Preview Default file name for the file to be saved. Set the default file name suffix used for files saved to a network folder. Enter a file name, and then click Update Preview. File Type Select the default file type for the scanned document. PDF Type Resolution Select the default PDF type for the scanned document. Select the default scan resolution for the scanned document. NOTE: Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller. 16 Chapter 2 Use the scanner

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5.
If the SMTP server requires authentication to send an email, complete the following fields in the
SMTP
Authentication
area:
●
In the
SMTP User ID
field, enter the user ID for the SMTP server.
●
In the
SMTP Password
field, enter the password for the SMTP server.
6.
Review all the information, and then click one of the following options:
●
Save and Test
: Select this option to save the information and test the connection.
●
Save Only
: Select this option to save the information without testing the connection.
Step four: Add contacts to the Email Address Book
In the left navigation pane, click
E-mail Address Book Setup
to add email addresses to the address book
accessible from the product.
To add an individual email address:
1.
In the
E-mail Address
field, enter the email address of the new email contact.
2.
Click
Save
.
Step five: Configure the default Settings for Scan to Email
In the left navigation pane, click
Scan Settings
to configure the default Scan to Email settings.
1.
In the
Default Settings for Scan to E-Mail
area, configure the following email settings:
Table 2-1
Email settings
Option
Description
Subject
Provide a default subject line for the email messages.
Body Text
Create a custom default message for all emails sent from the product.
2.
Configure the following file scan settings:
Table 2-2
File scan settings
Option
Description
File Name Prefix
Set the default file name prefix used for files saved to a network folder.
File Name
Default file name for the file to be saved.
File Name Suffix
Set the default file name suffix used for files saved to a network folder.
File Name Preview
Enter a file name, and then click
Update Preview
.
File Type
Select the default file type for the scanned document.
PDF Type
Select the default PDF type for the scanned document.
Resolution
Select the default scan resolution for the scanned document.
NOTE:
Higher resolution images have more dots per inch (dpi), so they show more detail.
Lower resolution images have fewer dots per inch and show less detail, but the file size is
smaller.
16
Chapter 2
Use the scanner