HP ScanJet Enterprise Flow N6600 User Guide - Page 64

Issues with text recognition (OCR) (Windows), Email problems (N4600 fnw1 and N6600 fnw1 models)

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Issues with text recognition (OCR) (Windows) The scanner uses optical character recognition (OCR) to convert text on a page to text that can be edited on a computer. ● If text can be scanned but cannot be edited, make the following selections before scanning: - Select a scan shortcut that supports OCR. The following scan shortcuts support OCR: ○ Save as PDF ○ Email as PDF ○ Save as Editable Text (OCR) ○ Send to Cloud ○ Everyday Scan - Select one of the following OCR-based, output-file types from the File Type drop-down box: ○ Text (.txt) ○ Rich Text (.rtf) ○ Word (.doc, .docx) ○ Excel (.xls, .xlsx) ○ CSV (.csv) ○ XML (.xml) ○ Searchable PDF (.pdf) ○ PDF/A (.pdf) NOTE: If an OCR-based, output-file type is not selected, the document is scanned as a graphic and the text is not editable. ● Check the originals - The software might not recognize text that is tightly spaced. For example, if the text that the software converts has missing or combined characters, "rn" might appear as "m". - The accuracy of the software depends on the image quality, text size, and structure of the original and the quality of the scan itself. Make sure that the original has good image quality. - Colored backgrounds can cause images in the foreground to blend too much. ● If the scanner strips are dirty, the scan file does not have optimum clarity. Make sure the scanner strips are clean. Email problems (N4600 fnw1 and N6600 fnw1 models) To resolve email problems, try the following. 58 Chapter 4 Solve problems

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Issues with text recognition (OCR) (Windows)
The scanner uses optical character recognition (OCR) to convert text on a page to text that can be edited on a
computer.
●
If text can be scanned but cannot be edited, make the following selections before scanning:
–
Select a scan shortcut that supports OCR. The following scan shortcuts support OCR:
○
Save as PDF
○
Email as PDF
○
Save as Editable Text (OCR)
○
Send to Cloud
○
Everyday Scan
–
Select one of the following OCR-based, output-file types from the
File Type
drop-down box:
○
Text (.txt)
○
Rich Text (.rtf)
○
Word (.doc, .docx)
○
Excel (.xls, .xlsx)
○
CSV (.csv)
○
XML (.xml)
○
Searchable PDF (.pdf)
○
PDF/A (.pdf)
NOTE:
If an OCR-based, output-file type is not selected, the document is scanned as a graphic and the text is
not editable.
●
Check the originals
–
The software might not recognize text that is tightly spaced. For example, if the text that the software
converts has missing or combined characters, "rn" might appear as "m".
–
The accuracy of the software depends on the image quality, text size, and structure of the original and
the quality of the scan itself. Make sure that the original has good image quality.
–
Colored backgrounds can cause images in the foreground to blend too much.
●
If the scanner strips are dirty, the scan file does not have optimum clarity. Make sure the scanner strips are
clean.
Email problems (N4600 fnw1 and N6600 fnw1 models)
To resolve email problems, try the following.
58
Chapter 4
Solve problems