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Panasonic KX-FPG391 Plain Paper Fax - Page 69

Incoming Messages, 7.3 Listening to recorded messages using the base unit, 3.1 To play back messages

UPC - 037988809707

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Incoming Messages 7.3 Listening to recorded messages using the base unit When the unit has recorded new voice messages: - The {AUTO ANSWER} indicator will flash when AUTO ANSWER is turned ON. - The mailbox icons which contain new messages will flash on the base unit display. If only old messages exist in a mailbox: - The {AUTO ANSWER} indicator will be lit but will not flash when AUTO ANSWER is turned ON. - The mailbox icons will be lit but will not flash. Example: 10 messages exist in total; Mailbox 1 has new messages; Mailbox 2 has old messages; Mailbox 3 has no messages. 1 2 MAILBOX MESSAGE(S) 7.3.1 To play back messages {TRANSFER} {ERASE} {STOP} {MAILBOX} {}{A}{B} AUTO ANSWER {SP-PHONE} 7. Answering Machine {HOLD/INTERCOM} Press the {MAILBOX} button whose icon is flashing on the display ({MAILBOX 1}, {MAILBOX 2} or {MAILBOX 3}). L The unit will announce "Mailbox (no.)" and the number of new messages in the mailbox, and will play back the new messages. L If old messages exist with new messages in the mailbox, only new messages will be played back. L When the mailbox has no new messages, the unit will announce "Mailbox (no.), no new messages. All message playback", and will play back all messages in the mailbox. L If you press another {MAILBOX} button during play back, new messages in the selected mailbox will be played back. When mailbox 2 or 3 has the password 1 Press {MAILBOX 2} or {MAILBOX 3}. L The unit will announce "Enter mailbox password" and "PASSWORD=" will be displayed. 2 Enter the mailbox password (feature #51 on page 78, feature #52 on page 78, or page 85). L The unit will announce "Mailbox (no.)" and the number of new messages in the mailbox, and will play back the new messages. If there are no new messages, all messages in the mailbox will be played back. During playback L The display shows the message number of the mailbox. Example: While the first message of the mailbox is being played back. REPEAT, SKIP 01 L Adjust the speaker volume using {A} or {B}. 67

Section	Page
Location of Controls	2
Location of Controls	2
Location of controls	3
Important Information	5
Safety Instructions	5
Important safety instructions	5
For Best Performance	7
For best performance	7
Expanding Your Phone	8
Expanding your phone	8
Expanding your phone	8
Table of Contents	9
Introduction and Installation	11
Accessories	11
1.2 Accessory information	12
Finding the Controls	12
1.3 Description of base unit buttons	12
1.4 Description of handset buttons	13
1.5 Overview	15
Installation (Base Unit)	16
1.6 Ink film	16
1.7 Paper tray	18
1.8 Recording paper	19
Installation (Handset)	19
1.9 Battery installation	20
1.10 Battery replacement	20
1.11 Belt clip	21
1.12 Headset (optional)	21
Preparation	22
Connections and Setup	22
2.1 Connections	22
2.2 Wall mounting the charger	23
2.3 Battery charge	24
2.4 Selecting the way to use your fax machine	25
2.5 Case 1: TAM/FAX (Telephone Answering Machine/Fax)	26
2.6 Case 2: Distinctive Ring (1 phone line with 2 or more phone numbers)	27
2.7 Case 3: TEL ONLY	28
2.8 Case 4: FAX ONLY	30
Help Button	31
2.9 Base unit help function	31
Volume	31
2.10 Adjusting handset volume	31
2.11 Adjusting base unit volume	32
Initial Programming	33
2.12 Date and time	33
2.13 Your logo	34
2.14 Your fax number	36
Telephone	37
Making and Answering Calls	37
3.1 Making phone calls	37
3.2 Answering phone calls	39
Automatic Dialing	39
3.3 Storing names and telephone numbers into the phone book	40
3.4 Making a phone call using the phone book	41
3.5 Editing a stored item	42
3.6 Erasing a stored item	43
3.7 Copying phone book items	43
Caller ID	45
3.8 Caller ID service	45
3.9 Viewing and calling back using caller information	46
3.10 Caller ID number auto edit feature	48
3.11 Erasing caller information	49
3.12 Storing caller information into the phone book	50
Other Features	51
3.13 Intercom	51
3.14 Transferring a call	51
3.15 Conference	53
3.16 Call share	53
3.17 Room monitor feature	54
Fax	55
Sending Faxes	55
4.1 Sending a fax manually	55
4.2 Documents you can send	56
4.3 Sending a fax using the phone book	57
4.4 Broadcast transmission	57
Receiving Faxes	59
4.5 Receiving a fax manually – Auto answer OFF	59
4.6 Receiving a fax automatically – Auto answer ON	60
4.7 Junk fax prohibitor (preventing fax reception from undesired callers)	62
4.8 Storing undesired callers	62
Distinctive Ring	63
Distinctive Ring	63
5.1 Distinctive Ring service from your phone company	63
5.2 Using two or more phone numbers on a single telephone line	63
5.3 Using three or more phone numbers on a single telephone line	63
5.4 Programming the ring pattern assigned for fax	64
Copy	65
Copying	65
6.1 Making a copy	65
Answering Machine	67
Voice Mailbox	67
7.1 Mailbox features	67
Greeting	68
7.2 Recording your greeting message	68
Incoming Messages	69
7.3 Listening to recorded messages using the base unit	69
7.4 Listening to recorded messages using the handset (Remote operation)	71
Memo Message	72
7.5 Leaving a message for others or yourself	72
Remote Operation	73
7.6 Operating from a remote location	73
Programmable Features	76
Features (Base Unit)	76
8.1 Base unit programming	76
8.2 Basic features	77
8.3 Advanced features	78
8.4 Direct commands for base unit programming features	82
Features (Handset)	84
8.5 Handset programming	84
8.6 Direct commands for handset programming features	90
Option	92
Handset Registration	92
9.1 Canceling the handset registration	92
9.2 Re-registering the handset	92
Help	94
Error Messages	94
10.1 Error messages – Reports	94
10.2 Error messages – Display	94
Troubleshooting	99
10.3 When a function does not work, check here	99
Jams	104
10.4 Recording paper jams	104
10.5 Document jams – sending	107
Cleaning	107
10.6 Document feeder/scanner glass cleaning	107
10.7 Thermal head cleaning	108
Caller IQ Feature	110
Caller IQ Feature	110
11.1 openLCR service for the Caller IQ feature	110
11.2 Activate openLCR services (Need to start up)	110
11.3 Available openLCR services	111
11.4 Turning the Caller IQ OFF / ON	112
General Information	113
Printed Reports	113
12.1 Reference lists and reports (Base unit only)	113
Specifications	114
12.2 Technical data about this product	114
FCC and Other Information	116
12.3 FCC and Other Information	116
Limited Warranty	118
12.4 Limited Warranty	118
Customer Services	120

Match case Limit results 1 per page

7. Answering Machine

7.3 Listening to recorded

messages using the base

unit

When the unit has recorded new voice

messages:

–

The

{

AUTO ANSWER

}

indicator will flash

when AUTO ANSWER is turned ON.

–

The mailbox icons which contain new

messages will flash on the base unit display.

If only old messages exist in a mailbox:

–

The

{

AUTO ANSWER

}

indicator will be lit but

will not flash when AUTO ANSWER is turned

ON.

–

The mailbox icons will be lit but will not flash.

Example: 10 messages exist in total;

Mailbox 1 has new messages;

Mailbox 2 has old messages;

Mailbox 3 has no messages.

7.3.1 To play back messages

Press the

{

MAILBOX

}

button whose icon is

flashing on the display (

{

MAILBOX 1

}

{

MAILBOX 2

}

{

MAILBOX 3

}

The unit will announce

“Mailbox (no.)”

and

the number of new messages in the mailbox,

and will play back the new messages.

If old messages exist with new messages in

the mailbox, only new messages will be

played back.

When the mailbox has no new messages,

the unit will announce

“Mailbox (no.), no new

messages. All message playback”

, and will

play back all messages in the mailbox.

If you press another

{

MAILBOX

}

button

during play back, new messages in the

selected mailbox will be played back.

When mailbox 2 or 3 has the password

Press

{

MAILBOX 2

}

{

MAILBOX 3

}

The unit will announce

“Enter mailbox

password”

and

“

PASSWORD=

”

will be

displayed.

Enter the mailbox password (feature #51 on

page 78, feature #52 on page 78, or page

85).

The unit will announce

“Mailbox (no.)”

and the number of new messages in the

mailbox, and will play back the new

messages. If there are no new

messages, all messages in the mailbox

will be played back.

During playback

The display shows the message number of

the mailbox.

Example: While the first message of the

mailbox is being played back.

Adjust the speaker volume using

{A}

{B}

MAILBOX

MESSAGE(S)

AUTO ANSWER

{

STOP

}

{

ERASE

}

{

TRANSFER

}

{

MAILBOX

}

{

SP-PHONE

}

{<}{>}{A}{B}

{

HOLD/INTERCOM

}

Panasonic KX-FPG391 Plain Paper Fax - Page 69

Incoming Messages, 7.3 Listening to recorded messages using the base unit, 3.1 To play back messages

Page 69 highlights

Incoming Messages, 7.3 Listening to recorded messages using the base unit, 3.1 To play back messages