Ricoh Priport HQ9000 Operating Instructions - Page 115

Storing File Storing File Storing Data ❒ A file accessed with a correct password remains selected even after operations are complete, and it can Note be accessed by other users. To stop ❒ This function can be used only when the optional HDD board is installed. this, be sure to press the {Clear Modes} key to cancel the file selection. ❖ File Name ❒ The user name used when adding a file to the machine is to identify 3 Stored files will automatically be the file creator and type. It is not to named as "COPY0001", "COPY0002". protect confidential files from oth- You can change assigned file names. ers. ❖ User Name You can register a user name to distinguish the user that stored the files. ❖ Password You can set a password for stored files, and use it to prevent others printing them. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The supplier shall not be responsible for any damage that might result from the loss of data. ❒ Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your password in a secure place. ❒ Avoid using a single number or consecutive numbers for a password such as "0000" or "1234", since the numbers like this are easy to guess, so using them will not provide a worthwhile level of security. Note ❒ Enter a four-digit password. ❒ You can access to the files without entering a password temporarily. See p.159 "Temporarily Unlock Stored Files" ❒ You can specify the time taken for the stored data to be deleted automatically. See p.159 "Auto Delete File". ❒ If you do not want stored data to be automatically deleted, select [No] in Auto Delete File before storing a file. If you select [Yes] later, data stored afterward will be automatically deleted. ❒ When storing files sent from computers, the orientation may be changed depending on the paper orientation on the paper feed tray. 103